Tender Manager

JOB DISCRIPTION OF BID MANAGER

Overview:-A Bid Manager oversees the proposal process in response to Request for Proposals (RFPs), Request for Quotations (RFQs), and other tendering opportunities. They ensure the creation of compelling, high-quality submissions that align with the organization's goals and client requirements. The role requires collaboration with cross-functional teams, a keen understanding of the bidding process, and a strategic approach to win competitive opportunities.

Key Responsibilities:-

Ø Bid Management

Ø Strategic Planning

Ø Proposal Development

Ø Coordination and Communication

Ø Compliance and Quality Assurance

Ø Post-Submission Activities

Ø Documentation and Reporting

• Bid Management:
• Lead the end-to-end bid process, ensuring timely and accurate submission of proposals.
• Analyze tender documents to understand requirements and deliverables.
• Develop and maintain a bid schedule, assigning responsibilities to team members.
• Strategic Planning:
• Collaborate with senior management to evaluate bid/no-bid decisions based on risk, feasibility, and alignment with business strategy.
• Conduct competitive analysis and tailor submissions to highlight organizational strengths.
• Proposal Development:
• Work with subject matter experts (SMEs) to gather technical, financial, and operational information.
• Draft, edit, and format bid documents to ensure clarity, coherence, and compliance with client specifications.
• Incorporate win themes, value propositions, and unique selling points into proposals.
• Coordination and Communication:
• Liaise with internal departments (sales, marketing, operations, legal, and finance) to ensure alignment and accuracy of the proposal.
• Facilitate regular review meetings and obtain stakeholder approvals.
• Compliance and Quality Assurance:
• Ensure proposals comply with legal, contractual, and company guidelines.
• Conduct quality checks on all bid documents before submission.
• Post-Submission Activities:
• Follow up on submitted bids and communicate feedback to relevant teams.
• Organize and lead post-bid reviews to identify lessons learned and improve future submissions.
• Documentation and Reporting:
• Maintain a repository of templates, case studies, and reference materials.
• Prepare reports on bid outcomes, success rates, and market insights.

Skills and Qualifications:

• Education:
• Minimum Bachelor's degree in any field.
• Experience:
• 3-5 years of experience in bid management, proposal writing, or a similar role.
• Familiarity with tendering processes and industry-specific standards.
• Skills:
• Strong project management and organizational skills.
• Exceptional written and verbal communication skills.
• Ability to work under tight deadlines and manage multiple bids simultaneously.
• Proficiency in document management software and Microsoft Office Suite.
• Competencies:
• Attention to detail and a commitment to quality.
• Analytical and problem-solving abilities.
• Teamwork and leadership skills to coordinate multidisciplinary teams.
• Knowledge of procurement policies, contracts, and pricing strategies.

Work Environment:

• Typically office-based, with occasional travel to meet clients or attend bid presentations.
• Fast-paced and deadline-driven, requiring flexibility and resilience.

Job Type: Full-time

Pay: ₹15,000.00 - ₹40,000.00 per month

Benefits:

• Provident Fund

Work Location: In person