PMO Support

Role Overview:

We are seeking a PMO Support to coordinate multiple transformation initiatives, drive projects management including project governance and cross-functional collaboration. The PMO Support will serve as the key point of coordination across business functions and multiple stakeholders, ensuring timely delivery of program outcomes.

Key Responsibilities:

Project monitoring, tracking and reporting:

· Project Plan: preparation of Gnatt charts; detailed activity task; managing and tracking the activities. Prepare RACI, track issues, identify and manage project risks, take / suggest steps to manage project timelines

· Status Reports: Compiling weekly updates on project progress, risks, and milestones.

· Custom Reports: Creating tailored reports for specific stakeholder needs.

· Follow-ups: Ensuring mitigation actions are progressing as planned.

· Escalation Support: Helping escalate unresolved issues to the concerned stakeholders.

· Resource Tracking: Assist with onboarding and offboarding processes for vendors / resources, including preparing necessary paperwork and enabling / disabling access across all platforms.

· Reports: Prepare various reports for multiple stakeholders

Coordination with various stakeholders and team-members:

· Scheduling: Organizing recurring and ad-hoc meetings with stakeholders, project teams, and vendors/partners by coordinating for meeting room reservations.

· Agenda Preparation: Drafting and circulating agendas in advance to ensure focused discussions.

· Minutes & Action Items: Taking detailed notes, capturing decisions, and tracking follow-up actions.

· Overall coordination: With multiple stakeholders within and outside the organization. Facilitate effective meetings and workshops, driving collaboration. Following up with stakeholders

Project Documentation:

· Central Repository Maintenance: Ensuring all project documents are stored in a shared location (e.g., SharePoint).

· Version Control: Keeping track of document revisions and ensuring the latest versions are accessible.

· Presentation Support: Creating slides for project updates or steering committee meetings.

· Newsletters: Drafting internal updates or announcements.

Qualifications:

· Bachelor’s degree in business, Information Systems, or related field (MBA or PMP preferred).

· Around 5 years of experience in project/program management.

· Good communication skills; open to stretch for long-hours including frequent working on Saturdays

· Experience in managing large-scale, enterprise-wide transformation programs.

· Proficiency in project management tools, preferably Smartsheet

· Familiarity with Agile, Waterfall, and hybrid project methodologies.

· Strong in Excel and PPT; good knowledge of document management in SharePoint or Teams

Job Type: Full-time

Pay: ₹700,000.00 - ₹1,200,000.00 per year

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Schedule:

• Day shift

Work Location: In person