Personal Secretary (PS) for Higher Management - B Pharmacy Background

Key Responsibilities:

1. Administrative Support:

• Manage and coordinate the executive's schedule, appointments, and meetings.
• Maintain daily calendar, emails, and communications on behalf of the management.
• Organize travel arrangements, accommodations, and itineraries for management.
• Handle confidential documents and information with utmost discretion.

2. Documentation and Reports:

• Prepare reports, presentations, and correspondence for higher management.
• Maintain and update records, files, and databases relevant to the management’s operations.
• Ensure timely submission of reports and follow-up on tasks assigned by management.

3. Meeting Coordination:

• Plan, organize, and take minutes of meetings, ensuring follow-up on action items.
• Assist in preparing agenda and materials for important meetings.
• Liaise with internal and external stakeholders for meeting schedules and information exchange.

4. Communication and Liaison:

• Serve as the point of contact between higher management and internal/external stakeholders.
• Screen and prioritize calls, emails, and requests, addressing issues or directing them to the appropriate departments.
• Foster strong communication between management and different departments, including academic, administrative, and external partners.

5. Project Coordination:

• Assist in planning and managing special projects as assigned by management.
• Track project timelines, deliverables, and ensure the management is updated on progress.

6. Event Planning:

• Coordinate and manage events, conferences, and seminars involving higher management.
• Handle invitations, guest lists, and venue arrangements as per the requirements.

7. Professionalism and Confidentiality:

• Maintain a professional demeanor in interactions with management, faculty, and students.
• Uphold confidentiality and integrity in handling sensitive information and communications.

Qualifications & Skills:

• Education: Bachelor's degree in Pharmacy or related field is essential.
• Experience: Minimum 2 years of experience in a similar role, preferably in an academic or corporate environment.
• Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint), email management, and digital tools for calendar and meeting management.
• Communication Skills: Excellent verbal and written communication skills in English; knowledge of other languages is a plus.
• Organizational Skills: Strong multitasking, time-management, and problem-solving abilities.
• Interpersonal Skills: Ability to work under pressure, manage multiple priorities, and interact professionally with senior executives and stakeholders.
• Attention to Detail: Strong attention to detail in documentation, scheduling, and project management.
• Confidentiality: High level of discretion in handling sensitive information.

Job Type: Full-time

Pay: ₹20,000.00 - ₹32,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Life insurance
• Paid sick time
• Paid time off

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus
• Shift allowance

Work Location: In person