1306 Office Coordination Jobs - Page 39

Role & responsibilities Main job responsibilities of the Front Office Executive / Receptionist are as follows (but not limited to): Welcomes patients and visitors by greeting patients and visitors, in person or on the telephone; answering or referring inquiries. Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone. Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays. Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area. Ensures availability of treatment information by filing and retrieving patient records. Maintains patient accounts by obtaining, recording, and updating personal and financial information. Obtains revenue by recording and updating financial information; recording and collecting patient charges; controlling credit extended to patients; filing, collecting, and expediting third-party claims. Maintains business office inventory and equipment by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; scheduling equipment service and repairs. Helps patients in distress by responding to emergencies. Protects patients' rights by maintaining confidentiality of personal and financial information. Maintains operations by following policies and procedures; reporting needed changes. Contributes to team effort by accomplishing related results as needed. Preferred candidate profile Knowledge of the complete running of a diagnostic center business (process, discharge), products offered by the Company and medical technology. Computer savvy-Knowledge of MIS and basic computer skills. 1-5 years of experience in Clinic Management / retail outlet management.

Job Summary: We are looking for a dynamic and well-spoken Front Office Receptionist cum Student Counsellor to be the first point of contact for our institution. The ideal candidate will be responsible for handling front desk operations while also guiding prospective students through course offerings, admissions procedures, and overall student support. Key Responsibilities: Front Office Duties: Greet and assist visitors, students, and parents professionally and courteously. Answer and route incoming phone calls and respond to inquiries. Maintain a clean and organized front desk and waiting area. Manage daily attendance registers, visitor logs, and appointment schedules. Handle basic administrative tasks such as filing, photocopying, and email management. Student Counselling Duties: Counsel prospective students on available courses, fees, admission processes, and career options. Follow up with leads and ensure timely conversion of inquiries into admissions. Maintain student records and update databases. Coordinate with the academic and admin departments regarding student onboarding and support. Organize and participate in student orientation sessions and promotional events.

Project Role : Application Lead Project Role Description : Lead the effort to design, build and configure applications, acting as the primary point of contact. Must have skills : React.js Good to have skills : NAMinimum 5 year(s) of experience is required Educational Qualification : 15 years full time education Summary :As an Application Lead, you will lead the effort to design, build, and configure applications, acting as the primary point of contact. Your day will involve overseeing the application development process and ensuring seamless communication within the team and stakeholders. Roles & Responsibilities:- Expected to be an SME- Collaborate and manage the team to perform- Responsible for team decisions- Engage with multiple teams and contribute on key decisions- Provide solutions to problems for their immediate team and across multiple teams- Lead the application development process effectively- Ensure timely delivery of projects- Mentor and guide team members for their professional growth Professional & Technical Skills: - Must To Have Skills: Proficiency in React.js- Strong understanding of front-end development principles- Experience with state management libraries like Redux- Hands-on experience in building responsive web applications- Knowledge of RESTful APIs and integration with backend services Additional Information:- The candidate should have a minimum of 5 years of experience in React.js- This position is based at our Pune office- A 15 years full-time education is required Qualification 15 years full time education

Role & responsibilities : Responsible for setup and smooth functioning of office location. Ensure proper housekeeping, security, and safety at each office location. Ensure smooth functioning of all Mechanical, Electrical, Plumbing installations and Civil works pertaining to the facility. Governing and supervising maintenance and upkeep of organizational assets like office premises, guesthouses, cafeterias, parking space etc. Oversee Reception, Cafeteria and Pantry operations. Responsible for timely office maintenance (replacements, repairs, etc.) and upkeep of equipment, cleaning, housekeeping and maintenance of plumbing & sanitary systems. Liaising with building management, contractors, and interior decorators as and when required for existing set-up, new operations, or movement to new facilities. Identifying viable properties for Office Space, Guest Houses etc. and finalizing lease/rental deeds. Negotiating with & finalizing Service Agreements with reliable contractors for execution of servicing works as per budgeted parameters. Handling negotiations and contract management in the form of purchase orders, work orders etc. Overseeing the travel desk and related process, policies, and guidelines - hotel accommodation, air & train tickets, firm approved cab/taxi booking Identifying & developing vendor source for cost effective purchases and reduction in delivery time. Liaising with external agencies, contractors, and materials department for procurement of materials. Assessing of the performance of the vendors based on various criterions such as percentage for rejections, quality improvement rate, timely delivery, credit terms etc. Implementing stringent security network and security measures for the safety of high-value assets and material. Preparing SOPs (Standard Operating Procedures) for Asset Management entailing security, monitoring security services. Recommending passive & active protection measures. Coordinating with insurance agencies for securing protective cover for company assets. Preparing and supervising maintenance of statutory records. Orders and receives invoices, distributes according to cost centers. Track vendor payments and ensure timely billing for all service partners. Generate MIS for operations. Oversee timely issuance of Access Cards & maintenance of access control systems. Store Management- maintenance / issuance of items, stock taking etc. Coordinating & organizing various activities like seminars, conferences, team activities, and recreational activities. Other related Areas: Pest Control, Medical Services, Office stationery and Courier Managemen

Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.) Greet and welcome guests Answer questions and address complaints Answer all incoming calls and redirect them or keep messages Receive letters, packages etc. and distribute them Prepare outgoing mail by drafting correspondence, securing parcels etc. Check, sort and forward emails Monitor office supplies and place orders when necessary Keep updated records and files Monitor office expenses and costs Take up other duties as assigned (travel arrangements, schedules etc.)

Responsibilities: * Manage office operations, oversee MS Office & email communication. * Conduct web research, excel in Excel & PowerPoint. * Coordinate with vendors, negotiate contracts. Performance bonus Annual bonus Leave encashment

Responsibilities: * Manage office administration, coordination & HR tasks * Maintain petty cash system * Oversee accounts handling & reconciliations * Accurate record keeping & compliance with policies, manage office operations, records, meetings

1. Office Administration & Facility Management Oversee daily office operations to ensure smooth functioning of office and warehouse infrastructure – Handle office communication, including phone calls, emails, and package management – Perform tasks such as data entry, scanning, photocopying, and printing to support office functions – Maintain records and databases related to office administration and office supplies – Ensure timely AMC renewals, repairs, or replacements of office equipment (printers, air conditioners, security systems, etc.) – Monitor cleanliness and hygiene in office and warehouse spaces, ensuring housekeeping and pantry management 2. Vendor & Office Asset Management – Coordinate with vendors for office maintenance, IT support, and infrastructure repairs – Monitor and maintain stationery, pantry, and housekeeping supplies , ensuring timely replenishment – Ensure proper inventory tracking and maintenance of office assets like furniture, laptops, and essential office equipment 3. Document & Courier Management – Manage inward and outward courier (letters, parcels, and documents) – Scan and assign documents to the right person in the Document Management System (DMS) – Ensure proper filing and organization of physical and digital records

Graduate and for 2-11 shift only

Key Responsibilities: - Internal Coordination - Sales Documentation & Invoicing - Logistics & Shipment Management - National and International Dispatch - Process compliance - Internal Documentation - Good communication

Telecom Company is Hiring Back Office Executive in Ruby Kolkata Any Graduate(Must know Tally/Excel) Fresher Can Apply Job Details: Billing, Data entry, stock Maintain Time: 10 am-7 pm Salary : up to18,000/- 7687028097 / 9674131854

Daga Group is looking for self-driven, forward thinker Executive Assistant who is responsible for effective function of our front end office. We are looking for expertize on not only in organisational skills, computer competencies, but strong analytic and communication skills as well. Key Responsibilities: Communicating with respective institutions all over the world for: 1. Introducing our company 2. Introducing our products 3. Connecting with right person or institution in that country 4. Arranging meeting with that institution / person. Work on Various Confidential projects 1. Getting ideas together 2. Getting people together Product development follow up: 1. Technology discussions / Innovation 2. Making business plan and project report 3. Targeting corporates for selling various products and solutions. Other Admin work will include: 1. Upgrading artwork and brochures from time to time. 2. Follow up with respective agencies. Website maintenance: 1. Following up with various agencies to maintain data and keep site live. 2. Updating content 3. Deploying new ideas from time to time on technology front 4. Follow up with digital marketing company and analyse reports. Keep an eye on upcoming tenders and it's participating directly or with the partners. Sending bulk emails to various institutions Send greetings from time to time. Participation in conferences which would include arranging the products/bookings and might need to travel if required. Arranging logistics / Documentation Responding to enquiries and making quotes upon respective directions. Finding relevant partners in other regions across the world Product patents / planning and designing. Manage back office work of various other businesses.

Roles and Responsibilities Manage computer operations, including data entry, email management, and software applications. Handle telephone calls and respond to queries in a professional manner. Perform receptionist activities such as greeting visitors, handling mail, and maintaining office supplies. Assist with front desk duties like guest relations, showroom management, and office coordination. Provide administrative support to the team by preparing documents, reports, and presentations. Desired Candidate Profile 0-3 years of experience in an administrative role or related field (computer operating/telephone operating). Proficiency in computer operating systems (Windows) and basic knowledge of MS Office applications. Excellent communication skills for effective telephone handling and guest relations. Ability to work independently with minimal supervision while maintaining attention to detail.

Greet and welcome visitors, clients, and candidates in a professional manner Manage incoming phone calls, direct them appropriately, and take messages Maintain a tidy and presentable front desk with all necessary stationery and materials Handle incoming and outgoing courier/mail services Maintain and update employee records and HR documentation Assist in onboarding formalities for new employees Support internal communication and help organize staff engagement activities Provide general administrative and clerical support to office staff and HR department

The role involves a mix of office support, field coordination, administrative tasks and general assistance to ensure smooth day-to-day functioning. General & Field Support: document collection/delivery, Assist in office inventory and asset tracking. Required Candidate profile Maintain records of all support-related work & expenses. Assist with simple clerical work. Oversee the daily work schedule of domestic staff. Backend Activity. Documentation. Field visit if need.

we are hiring for the post of office coordinator for Sukhoi academy, Faridabad, office timings will be 9 am to 6 pm and 6 days working, the candidate must have to experience of 2 to 4 years, and candidate must have the knowledge of front office, computer skills, office coordination and follow ups.

POSITION- BACK OFFICE EXECUTIVE ( OPERATIONS) SALARY- 32700 TO 45000 (PF,ESIC) ANY GRADUATE, MALE/FEMALE BOTH FRESHER/ EXP BOTH CAN APPLY LOCATION- NAGPUR, CHANDRAPUR, AMRAVATI, BEED, WARDHA, WARORA JOINING IN ( JUNE & JULY 2025), LIMITED SEATS Required Candidate profile Assisting and supporting management, Gathering and processing research data, Excellent organizational skills, Basic knowledge of financial and accounting software, Strong organisational skills.

Role & responsibilities - Greeting all visitors. Direct visitors to the appropriate person and office. Managing budgets, records, and contracts. Handling front desk activities including train/flight bookings, Hotel Bookings etc. Answer, screen and forward incoming phone calls. Keep detailed and accurate records of visitor requests. Ensure reception area is tidy and presentable, with all necessary stationery and material e.g. pens, forms, and brochures. Provide basic and accurate information in-person and via phone/email. Maintain office security by following safety procedures and controlling access via the reception desk e.g. Maintain Register for Visitors etc. Managing office supplies such as stationery, equipment, and furniture. Order stationery supplies for Office and keep an inventory of stock. Update calendars and schedule meetings. Arrange travel and accommodations, and prepare vouchers. Keep updated records of office expenses and costs. Perform other clerical receptionist duties such as filing. Maintaining office services as required (such as Housekeeping and maintenance companies) Receiving and dispatching deliveries of Courier and maintain the records of the same. Email coordination as per the requirements. Assisting the HR department in Recruitment, Interview Schedule, Employee Personal File record, on boarding and keeping attendance record of office Boys etc. Preferred candidate profile Proven work experience as a Receptionist, Front Office/ Admin similar role He/ She should be able to do the Train/ Flights booking, Hotel Booking etc. which is mandatory for this role. A minimum of 3 years of experience as front desk or similar role would be considered.

1. Performing basic admin duties including File management, ordering office supplies, overseeing facility management.

Job Summary: We are seeking a highly organized and proactive Office Coordinator to manage the day-to-day administrative operations of our office. The ideal candidate will be responsible for ensuring a productive and efficient work environment by providing support to staff, overseeing office logistics, and maintaining effective communication across teams. Responsibilities: Assist with onboarding new employees and coordinating internal communications Coordinate with IT, facilities, and other vendors for maintenance and support Greet and assist visitors, clients, and distributors in a professional manner Attendance monitoring of sales employee Beat Plan Creation Delivery of Good tracking with distributors Organize meetings, schedule appointments, and manage calendars for executives Support planning and execution of company events and team activities Perform general administrative tasks such as data entry, mail distribution, and document preparation Requirements: Bachelors degree in Business Proven experience as an Office Coordinator, Administrative Assistant, or similar role Excellent organizational and multitasking abilities Good communication skills with presentable Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and office management tools

Responsibilities: Coordinate with management, office & site teams. Track task status, follow up, question delays & ensure timely completion. Maintain schedules, handle issues, escalate when needed, & ensure smooth execution with minimal supervision

Roles and Responsibilities Manage day-to-day office administration tasks, including housekeeping, facility management, stationery, travel arrangements, guest house management, and office equipment maintenance. Provide administrative support to the team by handling correspondence, emails, phone calls, and other communication channels. Ensure smooth operation of the office premises by coordinating with vendors for repairs and maintenance services. Maintain accurate records of inventory levels of office supplies and consumables. Perform miscellaneous duties as required to ensure efficient office operations. Desired Candidate Profile 1-3 years of experience in administration or a related field (housekeeping/facility management). Strong knowledge of Microsoft Office applications (Word, Excel) is essential. Ability to work independently with minimal supervision; strong organizational skills are necessary.

Responsible for coordinating communication across branches PAN India, managing documentation, maintaining data accuracy, and ensuring smooth process flow across different operations.

We are seeking a proactive and detail-oriented Office Assistant to support daily administrative operations and contribute to the smooth and efficient running of the office. Key Responsibilities: Handle and manage all incoming and outgoing correspondence, including emails, letters, and packages. Assist with general office duties such as filing, data entry, and maintaining office supplies. Schedule appointments and meetings, and manage calendars as needed. Supporting in administrative tasks and special projects as assigned. Prepare and maintain accurate minutes of meetings, ensuring timely distribution and proper follow-up on action items. Experience: Minimum 2 Years of Experience in office related work. Working knowledge of Basic computer applications, particularly Microsoft Office (Word, Excel). Last Date of Apply : 08th June 2025

We are seeking a proactive and detail-oriented Assistant to support daily administrative operations and contribute to the smooth and efficient running of the office. Key Responsibilities: Strong drafting skills, including the ability to prepare office notes, memos, and other official communications. Handle and manage all incoming and outgoing correspondence, including emails, letters, and packages. Assist with general office duties such as filing, data entry, and maintaining office supplies. Schedule appointments and meetings, and manage calendars as needed. Supporting in administrative tasks and special projects as assigned. Prepare and maintain accurate minutes of meetings, ensuring timely distribution and proper follow-up on action items. Experience: Minimum 2 Years of Experience in office related work. Working knowledge of Basic computer applications, particularly Microsoft Office (Word, Excel). Educational Qualification: Bachelor's degree (Minimum second division) in any discipline from a recognized university. Candidates holding HS-CIT A or HS-CIT A+ certification will be given preference. Last Date of Apply : 08th June 2025