769 Office Coordination Jobs

Roles and Responsibilities Provide exceptional customer service by responding to guests' queries, resolving issues promptly, and addressing concerns. Manage front desk operations, including handling phone calls, emails, and messages in a professional manner. Maintain accurate records of guest interactions using our property management system (PMS). Collaborate with other departments to ensure seamless communication and effective issue resolution. Handle guest check-in and check-out processes, ensuring efficient room allocation and key distribution.

Job Title: Receptionist Job Summary: We are seeking a friendly, organized, and professional Receptionist to manage the front desk operations, provide excellent service, and perform administrative tasks. Responsibilities: 1. Manage front desk operations, including phone calls, emails, and visitor reception 2.Perform administrative tasks, such as data entry, filing, and photocopying 3. Maintain office organization and ensure a clean and welcoming environment 4. Handle incoming and outgoing mail and packages 5. Assist other staff members with tasks as needed Requirements: 1. Excellent communication and interpersonal skills 2. Ability to multitask and prioritize tasks 3. Basic computer knowledge and proficiency in MS Office 4. Friendly and professional demeanor What We Offer: 1. Competitive salary and benefits 2. Opportunity to work in a dynamic and growing organization 3. Collaborative and supportive team environment If interested please share your resume. Krishna.m@gaja.co.in

Join our team as a Sales Coordinator! Handle client communication, process orders, update sales, ensure smooth coordination with internal teams for timely deliveries and top-tier customer service. Detail-oriented and proactive professionals welcome

Handle seller registration, product listings, respond to emails, manage Google Sheets/Docs, resolve queries, and use AI tools. Must be fluent in Hindi, English, Assamese, tech-savvy, and great at communication.

The Office Boy role at Money Honey Financial Services Pvt. Ltd. is a full-time, junior-level position based in Goregaon. The role requires 1 to 3 years of work experience in a similar capacity. The incumbent will play a crucial role in maintaining the smooth operation of the office, attending to various tasks as needed. Qualifications and Skills Proven experience of 1 to 3 years in an office setting performing supportive duties effectively. Ability to manage filing systems and ensure that all documents are organized efficiently. Strong supply management skills to maintain inventory and ensure the availability of necessary office supplies. Office maintenance skills are a must to ensure a clean and orderly environment (Mandatory skill). Excellent time management abilities to prioritize tasks efficiently throughout the day. Detail-oriented with the capability to handle tasks with precision and attention to detail. Good communication skills to liaise with office personnel and management effectively. Proficiency in following instructions accurately and promptly to assist in office operations. Roles and Responsibilities Assist in the overall maintenance of the office, ensuring that it remains tidy and organized. Manage and restock office supplies, ensuring the availability of necessary items for daily operations. Support the administrative staff in filing important documents and maintaining orderly records. Help in setting up the meeting rooms and office spaces as needed for company functions. Transport documents and manage deliveries both within and outside the office premises. Operate various office equipment efficiently, ensuring its proper maintenance and functionality. Assist in basic clerical duties such as photocopying, scanning, and mail distribution. Provide assistance to office staff in miscellaneous tasks as needed for the smooth running of the office.

Role & responsibilities COORDINATE SALES TEAM BY MANAGING SCHEDULES, FILING IMPORTANT DOCUMENTS AND COMMUNICATING RELEVANT INFORMATION ENSURE THE ADEQUACY OF SALES-RELATED EQUIPMENT OR MATERIAL RESPOND TO COMPLAINTS FROM CUSTOMERS AND GIVE AFTER-SALES SUPPORT WHEN REQUESTED HANDLE THE PROCESSING OF ALL SALES ORDERS WITH ACCURACY AND TIMELINESS VENDORS PAYMENT & CHECK OUTSTANDING GENERATE DAILY OUTSTANDING REPORT MONITOR THE TEAM S PROGRESS, IDENTIFY SHORTCOMINGS AND PROPOSE IMPROVEMENTS PREPARE QUOTATIONS AND PROPOSALS FOR CUSTOMERS. REGULAR FOLLOW-UP OF SUBMITTED QUOTATIONS AND PROPOSALS. MUST HAVE GOOD EXCEL KNOWLEDGE ONLINE REPORTING SYSTEM USAGE

HANDLE INCOMING AND OUTGOING CALLS VISITOR MANAGEMENT SENDING THE SAME TO THE CONCERNED AUTHORITY MANAGE APPOINTMENTS AND TIME SCHEDULE OF SENIOR MANAGEMENT STAFF ADMIN WORK SECRETARIAL FUNCTIONS

For further information, please call : 9845798290 / 8050011328

Role & responsibilities Office Management Preferred candidate profile

Note: Kindly apply only if you are comfortable for Prithla (Palwal) as your working location. We are hiring for Front Office Executive role in our company. ONLY FEMALES REQUIRED. Requirements: The candidate will be responsible for Front Desk Activities. Telephone handling. Administration work. Visitor Management. Must be good in Excel. If interested for interview, kindly call the undersigned. Regards Girish Panchal HR Manager 8447066634

Greet and assist visitors, manage manual registers and call handling, record couriers, maintain physical contact lists, coordinate support staff, handle stationery, and ensure a clean, organized front desk. Only Females Immediate joiner required Required Candidate profile Minimum 12th pass with good spoken Hindi, English, and Telugu. Polite, confident, well-groomed, with strong verbal skills. Manages calls, registers, and walk-ins efficiently. Punctual and responsible.

1. Visit Engineer (Male Only) - Ajmer Road Conduct field visits for property/site inspections. 2. Office Coordinator (Female Only) Maintain Excel sheets and MIS reports regularly Coordinate with field staff and clients over phone.

Job Description Position Title: Assistant to the Registrar Department: Office of the Registrar Location: Hyderabad Reporting To: Registrar Objective: To provide comprehensive administrative, clerical, and operational support to the Office of the Registrar to ensure efficient execution of its functions and responsibilities in alignment with institutional goals and regulatory compliance. Key Responsibilities: Executive Assistance: Work closely with the Registrar in handling confidential communications, preparing itineraries, and drafting agendas and minutes of meetings. Draft and manage official correspondence, acknowledgement letters, and personal communications as directed. Maintain the Registrars calendar and provide timely reminders of upcoming meetings and commitments. Administrative Support: Assist in daily office activities including documentation, filing, and records management. Maintain all files and records with accuracy and confidentiality. Prepare notes, drafts, proposals, and submit them to the Registrar for approval in a time-bound manner. Maintain a personal register for file movement and status tracking. Meeting & Communication Coordination: Compile agendas, circulate meeting notices, and coordinate the scheduling of various committee and departmental meetings. Record and prepare minutes for official meetings and follow up on action items. Communicate information, circulars, and instructions from senior officers to relevant departments and faculty. Documentation & Data Management: Assist in the compilation and submission of statutory data and reports to authorities and stakeholders as per timelines. Support responses to queries under the RTI Act, 2005, in coordination with the Registrar's Office. Ensure accuracy and compliance in the handling of institutional data and maintain confidentiality of sensitive information. Sectional Coordination: Work in coordination with Section Officer, Assistant Registrar, Deputy Registrar, and other administrative authorities. Promptly act on files and proposals received from other university sections or authorities. Ensure timely movement and processing of documents as per institutional protocols. Departmental Support: Assist departments/faculties/centres with administrative support such as: - Maintenance of student records. - Processing of admissions and examination-related documentation. - Management of office stock, equipment, and correspondence. - Compilation and submission of data required for audits, inspections, or reviews. Financial & Budgetary Support (if applicable): Assist in preparation of budgets, financial documentation, processing of bills, and maintenance of book of accounts. Support audit preparation and submission of utilization certificates to appropriate funding bodies. General Duties: Ensure transparency, accuracy, and adherence to university rules and regulations. Avoid submission of misleading or distorted notes and uphold institutional integrity at all times. Perform any additional duties as may be assigned from time to time by the Registrar or senior officials. Required Skills & Qualifications: Bachelor's degree in any discipline (Masters degree preferred). Proficient in office tools (MS Office, Excel, Email handling). Strong communication (written and verbal) and interpersonal skills. High degree of discretion in handling confidential information. Organized, efficient, and detail-oriented. Terms of Appointment: Type: Full-time Location: Hyderabad Salary & Benefits: As per university norms and regulations

1) Visitor Engagement 2. Meeting ROOM inspection arrangement 3) Meeting room equipment check and assist in connectivity 4) Pantry management 5) Store & stock engagement on excel 6) Stationery management 7) Hi tea arrangement 8) good communication skill 9) event management ( in office festival deco. etc) 10) PPT / Collage / poster making. Preferred candidate profile one to one discussion

Job Title: Secretary/ Personal Assistant Location: Goregaon, Mumbai Reports To: Managing Director CANDIDATE AGE UP TO 35 ONLY APPLY Job Summary: We are looking for a highly efficient and discreet Personal Assistant (PA) / Secretary to support the Managing Director. This role involves providing high-level administrative and personal support to ensure the smooth operation of the MDs daily activities and business functions. The ideal candidate will be proactive, professional, and highly organized. Key Responsibilities: Manage and maintain the MDs calendar, including scheduling meetings, appointments, and travel. Act as the point of contact between the MD and internal/external stakeholders. Draft, review, and manage correspondence, reports, presentations, and other documents. Organize and prepare materials for board meetings, executive meetings, and presentations. Maintain filing systems (digital and physical) for confidential and business-critical documents. Handle incoming communications such as phone calls, emails, and mail. Build and maintain strong working relationships with internal teams and external contacts. Act as a gatekeeper and screen requests to manage the MDs time effectively. Follow up on delegated tasks and projects to ensure timely completion. Handle personal errands or administrative tasks on behalf of the MD. Required Qualification and Skills: Minimum 2 years of experience working as a Personal Assistant or Secretary, preferably supporting senior executives. Graduate in any discipline from a recognized university. Excellent verbal and written communication skills in English. Able to manage multiple priorities at a time. Quick learner with excellent grasping ability and a proactive approach to acquiring new skills or tools. Flexible and adaptable, capable of adjusting to changing priorities and dynamic work environments. Tech-savvy, with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and basic knowledge of digital collaboration tools.

The House of MG is looking for Front office Executive to join our dynamic team and embark on a rewarding career journey Handling incoming and outgoing mail and packages Maintaining a professional and organized front office environment Assisting with scheduling appointments and meetings Coordinating with various departments and stakeholders to ensure seamless operations Performing basic administrative tasks, such as data entry and document filing Resolving customer inquiries and directing them to the appropriate parties Maintaining security by following procedures and monitoring logbook Excellent communication and interpersonal skills Good multitasking, time management and organizational skills Any Graduate. Good in English, Hindi and Gujarati Speaking. Shift timing : 10 hrs. Ready to work in any shift. (including night shift). Week off :

-Answer, screen, and forward incoming phone calls. -Maintain visitor logs -Handle incoming and outgoing couriers. -Support administrative tasks such as data entry, filing, and document handling. -Monitor office supplies and report inventory needs.

Dantam Clinics is looking for Front Office Executive to join our dynamic team and embark on a rewarding career journey Greeting and assisting visitors, clients, and customers in a professional and welcoming manner Answering phones, routing calls, and taking messages as needed Managing the schedule of meeting rooms and ensuring that they are properly set up and ready for use Performing administrative tasks, such as copying, faxing, and filing Assisting with mail distribution and courier services Handling incoming and outgoing mail, including registered mail, express mail, and packages

Bachelors degree in Business Administration, Human Resources, Management, or a related field. Familiarity with labour laws, statutory compliance, and HR best practices will be an added advantage. Additional certification in HR, Administration, or IT/Graphic Design tools will be preferred. Key Responsibilities Manage daily administrative operations and office coordination tasks. Maintain accurate records and databases (personnel, financial, operational data). Organize and schedule meetings, appointments, and travel plans. Handle internal and external communications, prepare reports, and manage filing systems (digital and physical). Oversee office supply procurement, vendor management, and inventory control. Assist in HR activities like onboarding, documentation, and attendance management through HRMS software. Regularly update and manage employee information, leaves, payroll inputs, and other HR-related tasks via HRMS platforms. Create basic presentations, flyers, notices, and communication material using graphic design tools (e.g., Canva, Adobe Spark, basic Photoshop). Coordinate with different departments to support smooth functioning. Ensure adherence to company policies and compliance with legal regulations. Support basic accounting, billing, and invoicing activities when needed. Provide first-level IT support such as setting up workstations, troubleshooting minor hardware/software issues, and coordinating with the IT service provider. Key Skills Required Strong verbal and written communication skills. Excellent organizational and multitasking capabilities. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Basic IT skills: familiarity with Windows/Mac operating systems, using office equipment (printers, scanners), email configuration, basic troubleshooting of hardware and software. Basic graphic designing skills using Canva, Adobe Spark, or similar tools. Ability to manage confidential information with discretion. Problem-solving attitude and a keen eye for detail.

Filling In Tenders On GEM (Basic Knowledge) Making quotations , following up with customers . Working on Salesforce CRM for database management of customers all over the country. Coordinating with banks for bank guarantees etc. Updating MIS for reporting to management Opportunity follow up via emails Qualifications: Graduation in any stream. 3-4 years of experience in similar profile. Knowledge of GEM (government e-marketplace) and Salesforce CRM preferred but not mandatory. Proficient in English.

Joys Hotels And Resorts is looking for Front Office Assistant to join our dynamic team and embark on a rewarding career journey Greeting customers and clients as they enter the office and directing them to the appropriate person or department Answering incoming phone calls and responding to customer inquiries in a professional and timely manner Managing the front desk, including accepting and directing mail, packages, and deliveries Assisting with administrative tasks, such as data entry, filing, and preparing reports Maintaining a clean and organized front office area Performing general office tasks, such as photocopying, faxing, and ordering supplies Providing support to other departments as needed Excellent communication and interpersonal skills, with the ability to effectively interact with customers and clients Strong organizational and administrative skills Basic computer skills, including proficiency in Microsoft Office and other relevant software programs

Role & responsibilities Greet and welcome guests and visitors in a warm and professional manner. Manage the front desk by receiving incoming calls, emails, and directing them appropriately. Handle all inquiries efficiently and professionally, both in person and via phone or email. Maintain the reception area and ensure it is tidy and presentable at all times. Schedule appointments and meetings as required. Manage incoming and outgoing couriers and mail. Maintain records and databases related to visitors, clients, and staff movements. Provide administrative support such as filing, copying, and scanning documents. Coordinate with different departments to ensure smooth internal communication. Assist in onboarding new employees by managing ID cards, access, and orientation schedules. Preferred candidate profile Women Only

Ensure exceptional guest service by warmly welcoming visitors, addressing inquiries. Good Communication, presentable, good hold on English. Coordinate with other departments to deliver a seamless and personalized guest experience through their stay.

Receptionist

Prepare and manage documentation such as invoices, purchase orders, and reports. Generate and distribute regular reports on key metrics and performance indicators. Provide administrative support to other departments as needed. Handle required emails. Required Candidate profile Age not more than 28 years Familiarity with office management procedures and basic accounting principles. Proficiency in Microsoft Office Suite Basic knowledge of database management & data entry best Perks and benefits Highest salary package, Bonuses, Canteen, Bus faci