938 Office Coordination Jobs - Page 38

Sharing quotation, client management , intimation letter, Scheduling, Planning & Registration Certificate dispatch Roles and Responsibilities Sharing quotation, client management , intimation letter, Scheduling, Planning & Registration Certificate dispatch

Role & responsibilities Computer Operations & Networking : Skilled in setting up and managing LAN and Wi-Fi networks. Proficient in installing printer drivers and connecting printers over a network. Software Installation & Management : Experienced in installing and configuring MS Office, Adobe Reader, Acrobat Pro, and various antivirus software with a thorough understanding of their functionality. Email & Account Management : Proficient in configuring and managing Outlook accounts and handling corporate email operations. System Security & Maintenance : Knowledgeable in firewall configuration, antivirus software control, network monitoring, and system troubleshooting. Experienced in setting up and maintaining data backups and recovery procedures. Hardware Support : Strong understanding of computer hardware components including installation, troubleshooting, and maintenance of desktops, laptops, printers, and networking devices. Skilled in system assembly and part replacement to ensure optimal performance. Communication & Documentation : Proficient in English (oral and written), with knowledge of drafting formal letters, office-related purchase orders, and general documentation. Office Management : Knowledge of office administration practices and basic bookkeeping procedures. MS Office Suite : Advanced user of Microsoft Excel and Word, with solid command over document formatting, data handling, and report preparation. Interpersonal Skills : Strong communication, organizational, and multi-tasking abilities with a proactive and solution-oriented mindset.

Roles and Responsibilities Handling Inbound calls Assist HR department with calling and scheduling of interviews Maintaining and updating the Interview/Joining status of the candidates All other basic front office management like receiving visitors/job applicants and guide them accordingly Desired Candidate Profile ONLY FEMALE candidates need to apply Candidates with Decent communication skills English will be preferred Candidates Should have decent computer operating skills and hands on experience in MS-Office Candidates residing at Hyderabad/willing to relocate to Hyderabad ONLY need to apply Candidates ready for a commitment of 2 years only need to apply Selection Process: The selection process consists of one preliminary round of interview and two HR/final rounds. If you are interested, please click on the below mentioned link to apply for this vacancy. https://forms.gle/7EYHZSRxWPDK43zp9 Please note that this is an IN OFFICE job and NOT a Work From Home /Remote job. Work Location will be : TransDyne IT Services Pvt. Ltd. First Floor, MPR Residency Sai Baba Temple Road Dwarakapuri Colony Punjagutta, Hyderabad - 82 For any queries/clarifications please contact through telephone on 040-30222666 or e-mail us on hrd@transdyne.in. You can also visit our website, www.transdyne.in for more information about the company and career prospects. Please ignore this mail if you have already attended interview with us.

Making quotations, Payment follow-ups, order processing, Handling client calls, Co-ordination with purchase and sales team, Admin related work. Job Summary: The Office Coordinator plays a pivotal role in ensuring the smooth and efficient operation of the office by managing administrative tasks, supporting office staff, and handling a variety of organizational duties. This role requires excellent organizational, communication, and multitasking skills to effectively support day-to-day office activities. Key Responsibilities: Office Management: Oversee the day-to-day operations of the office, ensuring a clean, safe, and organized environment. Reception and Communication: Greet visitors, answer phone calls, and respond to emails. Act as the first point of contact for clients, guests, and employees. Scheduling and Coordination: Manage office calendars, schedule meetings, appointments, and events, and coordinate conference room bookings. Administrative Support: Provide administrative support to office staff and management by handling correspondence, organizing files, and preparing reports or documents as required. Supplies and Inventory Management: Ensure office supplies are adequately stocked, and place orders when necessary. Keep track of office inventory and manage relationships with vendors. Facilities Management: Coordinate the maintenance and repair of office equipment and facilities, including liaising with external service providers. Travel Coordination: Assist with booking travel arrangements (flights, accommodations, transportation) for employees and management. Document Management: Ensure proper filing and maintenance of documents, records, and contracts, both electronically and physically. Event Coordination: Assist in organizing office events, team-building activities, meetings, or conferences. Health & Safety Compliance: Ensure office complies with safety and health regulations and standards, including maintaining emergency contact lists and first aid kits. Employee Support: Support employee onboarding, manage employee records, and assist with HR-related administrative tasks. Expense Management: Track and process office-related expenses and prepare expense reports.

>Manage schedules and communication, organize meetings, calls, and maintain the executive's calendar. >Prepare reports, Presentations, and Official Documents. >Ensure confidentiality and smooth operations, handle sensitive information discreetly.

Manage branch office Admin work as per admin SOPs, Maintain Admin task trackers & reports for preventive office maintenance. Cost optimization in branch related repair & maintenance work, stationery, printer cartridges, Guest house & office interior Required Candidate profile Experience in Admin & Facility management role Wiling to travel to the local branches as per Admin requirements. Candidate should have good English communication including in local language

Dhanuka Realty Ltd. is seeking a smart, presentable, and multi-tasking Front Desk Executive to join our team in Jaipur. The ideal candidate should have excellent communication skills and the ability to manage front-desk responsibilities. Key Responsibilities: Greet and assist visitors and clients in a professional and welcoming manner Answer and route incoming phone calls and emails to the appropriate departments Handle appointments, visitor logs, and basic admin tasks Maintain client records and contact lists Requirements: Qualification: 12th Pass 1 year of experience in front desk, receptionist, or administrative roles Excellent verbal and written communication skills Basic MS Office Presentable and professional demeanor Positive attitude and willingness to learn Only female candidates Perks and Benefits: Supportive and collaborative work culture Opportunities for skill enhancement and professional development How to Apply: Apply directly on Naukri or send your updated resume to director@dhanukarealty.in

Oversee the daily operations of the office to ensure efficiency and effectiveness. Supervise & monitor the roles & responsibilities of the Front Desk, Office Boy, Admin Assistant.HR Coordination, Office Supplies & Inventory Management, AMC Management Required Candidate profile Should have exp in Office Society & Facilities Management, IT Asset Management, Vendor Bill Verification, Owner-Related Work, Vendor Coordination, Event Coordination, Mail & Courier Management.

JOB DESCRIPTION Company: Hydrise Group Department: Admin Designation: Front Desk Manager /Executive Reports to: HQ HR Location: Noida ABOUT THE COMPANY Hydrise Group is an integrated business amalgam enhancing lives, generating sustainable value, and empowering the nation by establishing diverse new businesses. Hydrise Group is the fastest growing organization and have a strong presence in diversified sectors like Edible Oils, Rice milling & solvent, Ethanol generation, food product manufacturing, solar power and trading business. Job Summary: The Front Desk Executive is responsible for overseeing all front desk operations, ensuring smooth and efficient guest services, and delivering a positive first impression to all visitors and clients. This role requires excellent organizational skills, a strong customer service orientation, and the ability to manage a team while maintaining high standards of hospitality and operational excellence. Key Responsibilities: 1. Guest Services: o Address and resolve guest inquiries, concerns, and special requests promptly. o Maintain guest records, ensuring accurate information is entered into the system. 2. Front Desk Operations: o Supervise front desk staff, ensuring that they perform their duties efficiently and according to company standards. o Ensure all front desk equipment, including phones, computers, and software, are functioning properly. 3. Team Leadership & Training. o Create and maintain staff schedules, ensuring proper staffing levels at all times. o Conduct regular performance evaluations and provide feedback to team members. 4. Financial & Operational Management: o Ensure all front desk transactions are accurate, including guest billing, payments, and deposits. o Assist in daily cash handling and prepare necessary reports for management. 5. Communication & Collaboration: o Coordinate with housekeeping, maintenance, and other departments to ensure guest needs are met. o Handle guest complaints or issues, escalating when necessary to senior manage.

We are looking for a proactive and experienced Admin Executive with 7 to 9 years of experience in managing office administration, facility coordination, and vendor management. The ideal candidate will ensure the smooth functioning of day-to-day operations and provide a well-organized, safe, and efficient workplace environment. Key Responsibilities Oversee general office administration including housekeeping, pantry, security, and front office operations. Manage and monitor contracts with vendors for housekeeping, security, travel, courier, pantry, and other administrative services. Maintain records and control of office supplies, stationery, ID cards, and other administrative inventory. Ensure proper upkeep of reception, meeting rooms, cafeteria, restrooms, and other common areas. Coordinate repairs and maintenance of office equipment, furniture, and infrastructure (HVAC, plumbing, electrical, etc.). Maintain and monitor functioning of CCTV, biometric attendance, and access control systems. Conduct regular inspections to ensure cleanliness, orderliness, and safety across the office. Organize internal events, meetings, and training sessions, including seating, logistics, and catering arrangements. Handle travel and accommodation arrangements for employees and visitors, if required. Ensure compliance with company policies, safety norms, and facility-related SOPs. Support emergency protocols and participate in fire drills and evacuation plans. Address day-to-day employee queries and concerns related to office facilities and services. Candidate Requirements Graduate with 7 to 9 years of experience in administration or facility management Strong vendor management, negotiation, and coordination skills Good knowledge of office infrastructure, equipment, and safety standards Proficient in MS Office (Word, Excel, PowerPoint) Excellent communication, problem-solving, and organizational skills Ability to work independently and handle multiple administrative functions Interested Candidates connect on Call/WhatsApp: 7703903078 (Asha) Email: asha.kushwah@cielhr.com

Role & responsibilities Meeting and greeting all visitors to the office by following proper etiquettes Answering telephone calls received on common no. and forwarding them to the concerned person Maintaining Signage TV of the reception area Direct visitors to the appropriate person and office Ensure reception area is tidy and presentable, with all necessary stationery and material Provide basic and accurate information in-person and via phone/email Receiving and dispatching couriers Raising all the service calls with the service provider Co-ordinating and following up with Service provider for the calls registered Assisting HR in conducting employee events Following up with the vendors for delivery Managing visitors book Maintain in and out register of couriers with their invoice bills and hand over them to the allotted person Preferred candidate profile Fluency in English language Building positive Relationship with Internal Employees Professional attitude and presentable appearance Operational knowledge of MS-Office Customer service skills The ability to work well with others To be thorough and pay attention to detail Patience and the ability to remain calm in stressful situations Sensitivity and Understanding

Roles & Responsibilities Receiving the guest Respond to queries and grievances Maintaining the proper Security management The incoming calls data should be followed in Call log book Receive letters, packages etc. and distribute them The Courier Outward and Courier Inward data should be maintained bilities Preferred candidate profile High School diploma; additional qualifications will be a plus Familiarity with office machines (e.g., fax, printer etc.) Knowledge of office management and basic bookkeeping Proficient in English (oral and written) Excellent knowledge of MS Office (especially Excel and Word) Strong communication and people skills Good organizational and multi-tasking abilities Problem-solving skills Customer service orientation

Designation - Center Admin Qualifications Any graduation Work Location - Thane/ Vikhroli Experience - 2-6 years of Front office and admin experience Work Timings 9 hrs shift 10:30 pm to 7:30 pm Mon to Fri working and Alternate Saturday working. Sunday fix off. General Description We are looking for female graduates with a pleasing personality, boundless energy and enthusiasm to work with young children in a rapidly growing organization. Main Responsibilities Responsible for all admin activities Attending calls, file management, Petty cash, Handling fee collection. Attendance management, Enquiry etc. Maintaining order and inculcating good manners and values Individual Responsibilities Arrive on time for work or contact the Center when delayed Be reliable in attendance and give ample notice for absences Come to work with a positive attitude Approach criticism with a learning attitude Communicate directly and avoid gossip Additional Skills Tech savvy (MS Office mainly MS Word and MS Excel, Internet) Candidate being a young mother herself would be an added advantage For More details Contact Mohini -8356004507