1495 Office Coordination Jobs - Page 41

Role & responsibilities 1. Communicates with staff on the General Managers behalf and coordinates with high-level meetings both internally and externally. 2. Provides support and assists in the tracking of work projects and the delegation of work assignments to help ensure smooth and effective operations. 3. Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues. 4. Receives and screens phone calls, visitors, incoming correspondence, documents, and e- mails on behalf of the General Manager/HR Head ; prioritizes and routes as appropriate; obtains and/or gives information; answers routine inquires; and explains or clarifies policies and procedures. 5. Acting as the first point of contact between managers and internal/external clients via phone calls and other methods of communication. 6. Maintaining databases and filing systems, monthly reports etc . 7. Maintain the administration store inventory in Co-Ordination with HR. 8. Miantain Indent record maintain to Head office (For approval) 9. Prepare cash voucher and maintain the data in excel for budget preparation. 10. Develops, maintains, and manages accurate and organized manual or computerized filing systems; searches, locates, retrieves, and/or tracks files in order to provide requested information; and creates new files and filing systems when needed. 11. Responsible for ordering of supplies and processing purchase requisitions. 12. May take and transcribe dictation, and summary and verbatim notes, to arrange and present the information in a clear and concise manner. Preferred candidate profile Prior experience in an administrative assistant, Executive secretary, or office Assistant role Ability to follow established processes. Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint). Ability to multitask and prioritize workload. 5. Experience in creating and maintaining office management systems and procedures Perks and benefits As per company norms. Fixed salary

DPS Pataudi (Unit of Grey Matter Educational Socie ty) is looking for Clerk to join our dynamic team and embark on a rewarding career journey. Data Entry:Accurately enter and maintain data in databases, spreadsheets, and other record-keeping systems File Management:Organize and maintain physical and electronic filing systems, ensuring documents are easily accessible and properly categorized Correspondence Handling:Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and redirect as necessary Record Keeping:Maintain accurate and up-to-date records of transactions, interactions, and other relevant information Customer Service:Assist customers or clients with inquiries, providing information and directing them to the appropriate department or individual Office Supplies Management:Monitor and replenish office supplies as needed, ensuring the availability of essential items for daily operations Appointment Scheduling:Schedule appointments and meetings, and coordinate calendars for team members Billing and Invoicing:Assist in basic billing and invoicing tasks, ensuring accuracy and adherence to established procedures Assistance to Other Departments:Provide support to various departments as needed, including administrative tasks and coordination of projects Adherence to Policies:Ensure compliance with company policies and procedures in all aspects of clerical work

DPS Pataudi (Unit of Grey Matter Educational Socie ty) is looking for Admin Officer to join our dynamic team and embark on a rewarding career journey. Oversee administrative operations and activities. Ensure compliance with administrative policies and procedures. Collaborate with cross-functional teams and stakeholders. Monitor and report on administrative performance. Prepare and maintain administrative documentation and reports. Provide support and guidance to administrative staff.

Responsibilities: * Maintain office supplies inventory * Schedule meetings & appointments * Coordinate administrative tasks * Manage office operations * Provide exceptional customer service

Responsibilities: * Greet guests, manage front desk operations * Maintain office registers and inventory * Handle phone calls, respond promptly * Coordinate administrative tasks * Provide exceptional customer service Annual bonus

Manage office/admin tasks, vendor coordination, supplies, HR event support, tender search, PO prep, e-com data handling, and assist marketing with tender submissions.

Job Title: Front Desk Executive / Receptionist Location: Gurgaon, Haryana Company: 360 Realtors Job Type: Full-Time Experience Required: 6 months to 1 year Salary: Up to 4 LPA (Based on experience and skills) Reporting To: Admin Manager / HR About 360 Realtors: 360 Realtors is one of Indias leading real estate advisory firms, providing expert solutions to property buyers and investors. With a strong network and client-focused approach, we are committed to delivering value and exceptional service across India. Role Overview: We are looking for a presentable, professional, and customer-focused Front Desk Executive/Receptionist to be the face of our Gurgaon office. The ideal candidate should have 6 months to 1 year of relevant experience and will be responsible for handling all front office activities with efficiency and a positive attitude. Key Responsibilities: Greet and welcome clients, visitors, and guests in a warm and professional manner Handle incoming phone calls, redirect them appropriately, and take messages when necessary Maintain a clean, organized, and presentable reception area Coordinate appointment scheduling and meeting room bookings Manage visitor records and maintain security protocols Receive and distribute incoming couriers, packages, and mails Assist the HR/Admin team with basic clerical and administrative tasks Ensure smooth day-to-day operations at the front desk Requirements: Minimum 6 months to 1 year of experience as a Front Desk Executive/Receptionist Strong communication and interpersonal skills Professional appearance and a customer-service-oriented attitude Proficiency in MS Office (Word, Excel, Outlook) Ability to multitask and remain calm under pressure Fluent in English and Hindi

Project Role : Application Lead Project Role Description : Lead the effort to design, build and configure applications, acting as the primary point of contact. Must have skills : Angular Good to have skills : NAMinimum 5 year(s) of experience is required Educational Qualification : 15 years full time education Summary :As an Application Lead, you will lead the effort to design, build, and configure applications, acting as the primary point of contact. You will oversee the development process and ensure successful project delivery. Roles & Responsibilities:- Collaborate and manage the team to perform- Responsible for team decisions- Engage with multiple teams and contribute on key decisions- Provide solutions to problems for their immediate team and across multiple teams- Lead the application development process- Ensure timely project delivery- Provide technical guidance and support to the team Professional & Technical Skills: - Must To Have Skills: Proficiency in Angular- Strong understanding of front-end development technologies- Experience with RESTful APIs and web services- Hands-on experience with version control systems like Git- Knowledge of Agile methodologies Additional Information:- The candidate should have a minimum of 5 years of experience in Angular- This position is based at our Noida office- A 15 years full-time education is required Qualification 15 years full time education

Analyzing the data. Client data management, maintaining and preparing analytical data of client purchasing pattern. Updating sales sheet, in terms of monthly, quarterly and can review the data for sales team . Preparing monthly presentation for monthly meetings and helping team for giving vital information about the client from existing customer data. Back support as and when marketing person are in field. Coordinate sales by managing schedules. Maintaining documents and communicating relevant information. Respond to complaints from customers and give after-sales support. Processing orders within stipulated time. Payment & c-form follow ups. Filling up vendor questionnaires Candidate should be proficient in Excel, Power Point and email communication. Should have good typing speed. Should have good communication skills.

Project Role : Application Lead Project Role Description : Lead the effort to design, build and configure applications, acting as the primary point of contact. Must have skills : React.js Good to have skills : NAMinimum 5 year(s) of experience is required Educational Qualification : 15 years full time education Summary :As an Application Lead, you will lead the effort to design, build, and configure applications, acting as the primary point of contact. You will oversee the development process and ensure successful project delivery. Roles & Responsibilities:- Expected to be an SME- Collaborate and manage the team to perform- Responsible for team decisions- Engage with multiple teams and contribute on key decisions- Provide solutions to problems for their immediate team and across multiple teams- Lead the application development process- Ensure timely project delivery- Provide technical guidance and support to the team Professional & Technical Skills: - Must To Have Skills: Proficiency in React.js- Strong understanding of front-end development- Experience with state management libraries like Redux- Hands-on experience with RESTful APIs- Knowledge of modern JavaScript ES6+ features Additional Information:- The candidate should have a minimum of 5 years of experience in React.js- This position is based at our Hyderabad office- A 15 years full-time education is required Qualification 15 years full time education

We are looking for an receptionist for real estate compnay with min 1yr exp as receptionist is mandatory if interested contact swathi@brainsnskills.com or 9341818811

Back Office Executive -Sales (Work from Office only) Location: near Ujala-Sanand chowk, Ahmedabad Experience: 1+ Year in Back Office / Sales Coordination (No Freshers) Immediate Joiners Preferred We are hiring a Back Office Executive to support our sales and operations team. The ideal candidate should have strong experience in back office processes, excellent command over MS Office (Excel, Word, PPT) , and be comfortable handling coordination via email and phone. Key Responsibilities: Prepare Offers, Proforma Invoices, and Deal Sheets Maintain Order Intake & Shipment Records Coordinate with Sales Team & Transporters for dispatch planning Follow up with customers and finance teams for payments Handle machine allocation updates & documentation Prepare and verify documents related to invoicing and transport Create and manage reports, sheets, and presentations Update requirement lists and send reminders to customers Fill vendor/customer registration forms and verify related data Handle scanning, emailing, and general follow-ups Requirements: Experience in a Back Office or similar role Expertise in MS Office (Excel, Word, PowerPoint is a must) Strong coordination and follow-up skills Good communication skills via phone and email Ability to multitask and manage responsibilities independently Salary: Best in industry (Based on Last Drawn Salary) To Apply: Click on the Apply button directly, or Email: recruiter.ahd@deccandiesels.com by mentioning the subject line - "Application for Back Officer- Ahmedabad" WhatsApp: 9714501022

Role & responsibilities:Help Desk Executive Outline the day-to-day responsibilities for this role. Preferred candidate profile:Help Desk Executive Specify required role expertise, previous job experience, or relevant certifications.

Greetings From Prochant India Pvt Ltd We are hiring for Senior Admin Executive We are seeking a versatile and proactive Administrative Executive with knowledge of compliances, building infrastructures, HVAC (Heating, Ventilation, and Air Conditioning) , Fire alarm systems, and Electricals, Facility , Asset and Vendor Management. The ideal candidate will oversee various administrative functions while ensuring compliance with building regulations and safety standards. Roles and Responsibilities: Ensure maintenance and upkeep of all facilities, including buildings, equipment, and utilities. Conduct regular inspections, identify maintenance needs, and coordinate repairs or replacements. Enforce health and safety standards to create a safe work environment. Oversee housekeeping staff and ensure cleanliness and tidiness of the office premises. Coordinate cleaning schedules and ensure compliance with hygiene standards. Handle incoming calls, emails, and correspondence, directing them to appropriate departments or individuals. Assist in preparing reports, presentations, and other communication materials. Evaluate vendors based on performance, quality, and cost-effectiveness. Negotiate contracts and agreements with vendors to ensure favourable terms. Coordinate travel arrangements for employees, including flight bookings, hotel accommodations, and transportation. Manage hotel bookings and ensure accommodations meet organization's standards and budget. Monitor SLAs with vendors and service providers to ensure compliance. Address any issues or discrepancies in SLAs and work towards resolution. Maintain records of company assets and equipment, track usage, and conduct regular audits. Assist in procurement of new assets as needed. Procure office supplies, equipment, and services as required. Manage inventory levels and conduct audits to ensure adequate stock levels. Handle incoming tickets or requests from employees and stakeholders, ensuring timely resolution. Arrange catering services for meetings, events, and employee meals. Collect feedback on food quality and service and make necessary adjustments. Oversee the management of Management Information Systems (MIS) to ensure accurate and timely reporting of data. Generate reports and analyze data to provide insights for decision-making and process improvement. Facilitate onboarding process for new employees, includes printing ID Card, Access Card, conducting orientations, and coordinating with relevant departments. Manage offboarding process for departing employees, including exits, asset retrieval, and clearance procedures. Key Competencies Deep and thorough understanding of Prochant policies and procedures. Exceptional verbal, interpersonal, and written communication skills Organized, detail-oriented and self-motivated. Ability to juggle multiple responsibilities. Professional presentation skills and confidence when speaking. Exceptional problem-solving skills to analyze issues and identify potential liabilities. Strong leadership skills to promote personal and professional development and teamwork. Ability to maintain strong professional relationships with internal teams and management. Consistent demonstration of a professional, positive attitude. A strong, working understanding of computers and an ability to self-troubleshoot simple issues. Preferred Candidate: Education: Any Degree Minimum 3 to 6 years of experience relevant to Administration Benefits: Salary & Appraisal - Best in Industry Excellent learning platform with great opportunity to build career with Prochant Dinner for Night Shift Only 5 days working (Monday to Friday) No of openings : 2 Shift timing : Night Shift (6.30 pm IST to 3.30 am IST) Mode Of Interview : In- Person/ Teams Contact Details: Harini P harinip@prochant.com contact: 8870459635

Maintaining lead databases, Assisting with hiring process, general office administration work, upkeep of records

Receptionist req for large Garments Co @ Tiruppur @ Corporate Office. Female. Degree. Excellent English, Tamil must. Min 2+ Yrs exp in same role. Manage visitors, calls, courier etc. Direct role & emp benefits. Bonus: 1month gross salary. 6 days work Required Candidate profile Female. Age: 20-35 Yrs. Any Degree. 2+ Yrs receptionist exp, Excellent spoken English, Tamil must. Hindi option. Married/single settled in Tirupur preferred. Free stay & concession co. food available. Perks and benefits Annual Hike, ESI, PF, Bonus, Gratuity, Paid Leaves

Preparing / Editing the documents. Should know MS Office ( Excel & Word ) Client Coordination. Coordinating with different departments to ensure work is completed. Needs to have good organization, time management and strong communication skills. Follow office workflow procedures to ensure maximum efficiency. Maintain files and records with effective filing systems. Support other teams with various administrative tasks. Assist in vendor relationship management. Working in Outlook (Should know to send emails regarding price, samples as instructed) Skills : Any Graduate Fresher Good Communication in English Team Building Skills Ability to relate to creative people Age Below : 32 Years Please contact Ms. Bhakti Rane (Sr.HR) - 8928637911 / Sandeep (Recruiter) - 9619619058 OR Share your resume on hr@albans.in

Roles and Responsibilities Manage back office operations, ensuring efficient processing of tasks and maintaining high levels of accuracy. Provide administrative support to the team, including data entry, document management, and record keeping. Coordinate with various departments to ensure seamless communication and timely completion of projects.

Executive Assistant to CEO: Manage calendar, travel, meetings, and communications. Support key projects, handle confidential info, and ensure smooth daily operations. Requires 5+ yrs experience, strong org skills, and professionalism.

Coordinate communication between the M.D. and internal employees. Conduct research and compile data as needed for the M.D. Good communication and mail drafting

Responsibilities: * Manage office coordination & petty cash * Perform routine maintenance & housekeeping tasks * Maintain cleanliness & organization of workspace * Ensure smooth day-to-day operations Inventory control & data management Cafeteria Food allowance House rent allowance Annual bonus Leave encashment Provident fund Gratuity Prevention of sexual harrassment policy

Nirvana Yoga Dham is looking for Office Assistant to join our dynamic team and embark on a rewarding career journey Answering and directing incoming phone calls, responding to emails and greeting visitors Performing data entry and record keeping tasks Filing and organizing paperwork and documents Scheduling appointments, meetings and travel arrangements Performing basic bookkeeping and financial tasks Assisting with preparing reports, presentations and correspondence Maintaining office supplies and equipment Performing ad-hoc administrative tasks as required The ideal candidate for this position should have strong organizational and communication skills, be proficient in Microsoft Office and be able to work well in a fast-paced environment.

Warm welcome to students, staff and parents Point of contact in person, email, telephone for staff, students and internal/external organisation Dealing with enquiry and direct to different departments Managing onboarding process for offline/online students Maintain office space clean and presentable Coordination with team members and departments Maintain notice board with updates and news Responsive for petty cash and purchase Make sure stationary stock and point of contact for maintenance of any equipment Time logging for all staff members Daily email staff/operation updates Complete essential documentation Keeping leads sheet updated Coordination with marketing and sales team Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents Prepare log for all the leads for follow up calls Generation creative blogs on weekly base Schedule meetings and travel arrangements for members of the company Provide administrative support for operations team Monitor the office staff's Daily reporting to managers about the activities Attend weekly performance meeting with manager Required Qualifications Associate degree required or Bachelors degree preferred or equivalent experience Experience Minimum 2+ years of work experience in relevant field Software knowledge Microsoft office 360 application Skills Required Well groomed Self-starter pro-active Excellent communication skills Team player Ready to adapt remote work setting Benefits Laptop Schedule Day shift

Responsibilities: * Manage enquiries & orders * Process payments * Provide sales support * Coordinate operations * Follow up on sales leads

Responsibilities: Greet visitors & manage front desk operations Maintain office supplies inventory Coordinate administrative tasks with departments Manage sales administration via Excel Provide exceptional guest service