Facility and Administration Executive

Job Description

Company Description Quantanite is a customer experience (CX)solutions company that helpsfast-growing companies and leading global brandsto transformand grow. We do thisthrough a collaborative and consultative approach,rethinking business processes and ensuring our clients employ the optimalmix of automationand human intelligence.We are an ambitiousteamof professionals spread acrossfour continents and looking to disrupt ourindustry by delivering seamless customerexperiencesforour clients,backed-upwithexceptionalresults.We havebig dreams, and are constantly looking for new colleaguesto join us who share our values, passion and appreciationfordiversity. Job Description Key Responsibilities: Assist in managing office facilities, including regular maintenance, cleanliness, and infrastructure support. Coordinate with vendors and service providers for housekeeping, security, pantry, courier, and maintenance needs. Support procurement activities by identifying vendors, obtaining quotations, processing purchase orders, and maintaining records of office supplies, consumables, and services. Track inventory levels and manage timely procurement of supplies and equipment to ensure seamless operations. Support transportation arrangements for employees and visitors, including vehicle scheduling, route planning, and driver coordination. Maintain records related to transportation services, fuel consumption, maintenance schedules, and compliance with transport regulations. Assist in managing travel bookings, accommodation, and logistics for employees and guests as required. Oversee access control systems, ID card issuance, and visitor management processes. Support internal processes for new joiners, including workspace preparation, asset issuance, and orientation support. Coordinate and manage logistics for meetings, events, and internal programs. Ensure compliance with health, safety, and security protocols, including fire safety checks and incident reporting. Maintain organized documentation for procurement, transportation, vendor contracts, facility maintenance logs, and administrative records. Collaborate with internal teams to provide consistent and efficient operational support. Qualifications Qualifications and Experience: Bachelor’s degree or equivalent in Business Administration, Commerce , or a related field. 6 months to 1year of experience in office administration, procurement, or facilities support. Show more Show less