Executive Assistant to Director

An executive assistant (EA) is responsible for managing the schedules and communications of executives. Your main duties will involve a variety of administrative tasks, including calendar management by scheduling meetings, appointments, and events. Additionally, you will be handling travel arrangements such as booking flights, hotels, and car services. Communication tasks will include answering phones, screening emails, and responding to inquiries. You will also be involved in document management by drafting, editing, and organizing documents like reports, presentations, and memos. Meeting management will be part of your responsibilities, which includes taking notes, arranging meeting rooms, and ordering lunches. Event management tasks will involve planning and coordinating events like workshops and conferences. You will also be responsible for expense management by preparing and reconciling expense reports, record keeping by maintaining records and databases, and project management by assisting with special projects, research, and analysis. Other miscellaneous tasks may include ordering supplies, performing basic bookkeeping, and running errands. To excel in this role, you are required to possess excellent organizational and time management skills and be able to work independently. Maintaining confidentiality and discretion is crucial in this position. Additional responsibilities of an EA include building relationships with stakeholders, acting as a liaison between executives and others, and identifying areas for process improvement. This is a full-time, permanent position with a day shift and morning shift schedule. The work location is in person.,