Executive Assistant to Chief Executive Officer

About us:

At Biotastic Health Systems, our vision is to empower individuals to live longer, healthier, and more vibrant lives through innovative, science-backed biohacking solutions. We believe in optimizing wellness by combining technology and self-care to amplify vitality and longevity. From Red Light Therapy and Infrared Saunas to Cold Therapy systems, our holistic solutions are designed to enhance skin health, boost energy, and improve mental clarity. Wellness isn’t just about recovery—it’s about achieving your full potential. Biotastic transforms ordinary health practices into extraordinary outcomes.

Location: Chennai

Pay scale: 4-5.4LPA

About the role:

We're looking for a highly proactive and detail-obsessed Executive Assistant (EA) to support senior leadership. If you’re someone who thrives on organization, excels at prioritizing, and is naturally great at anticipating needs before they arise, this one’s for you.

You won’t just be managing calendars—you’ll be managing chaos. This role is a mix of operational support, project coordination, problem-solving, and time-optimization. Basically, you’ll be the go-to person to make sure nothing falls through the cracks.

Don't let experience hold you back- if you've got the skills and the drive, we'd love to hear from you!!

KEY RESPONSIBILITIES:

• Calendar & Time Management:

  Handle complex scheduling, time blocking, meeting prep, and post-meeting buffers. Your mission: guard their time like it’s Fort Knox.

• Prioritization & Task Management:

  Understand what’s urgent vs. important, triage requests, and manage to-dos with zero open loops.

• Meeting Support & Note-taking:

  Join key meetings, take crisp notes, follow up on action items, and ensure decisions are documented.

• Project & Task Tracking:

  Use tools (like Notion, Trello, ClickUp, or Asana) to keep projects moving and make sure deliverables don’t get lost.

• Research & Prep:

  Conduct background research, summarize insights, and prep briefs ahead of meetings or decisions.

• Process Optimization & SOPs:

  Create, maintain, and improve internal SOPs, dashboards, and workflows. Keep things scalable.

• Problem-Solving:

  Don't just raise flags—bring solutions. Anticipate roadblocks and take initiative to solve them.

REQUIREMENTS:

• Up to 15 years of experience (max) as an Executive Assistant or Personal Secretary
• Strong command of productivity tools (Google Workspace, MS Office, Notion, Slack, etc.)
• Excellent written and verbal communication skills.
• Trustworthy, confidential, and emotionally intelligent.
• High level of independence and decision-making.
• Obsessed with systems, workflows, and follow-through.
• Startup or fast-paced environment experience.
• Exposure to project management tools (ClickUp, Trello, Monday.com, etc.)
• Experience supporting C-suite or founders.