Role Description
Role Proficiency:Capability for monitoring the team performance and provide support to the team for closing the transactions on time and allocation of work to the team. rnWork with the team for increasing the vendor data base and support the team to bring cost savings for the organization. PR-PO process awareness training to internal stake holders and able to contribute well on Purchase Process automation and process improvement.
Outcomes
- Allocation of Approved Purchase Request to the respective buyers.
- Monitoring the team members.
- Providing guidance and support to the team constantly.
- Through awareness on PR-PO Process.
- Increasing Vendor data base.
- Email management.
- Interacting with internal customers in a continuous manner.
- Interacting with external vendors / suppliers for getting quotes for finalising the vendor.
- Negotiations with all vendors for getting best deal for the organization.
- Obtaining approval from Purchase committee / information based on value of transaction.
- Purchase Orders are issued on time.
- Submission of time sheet.
Measures Of Outcomes
- As per the schedule – Daily.
- As per the committed deadline.
- SLA Adherence strictly for approving Purchase Orders.
- Process Adherence strictly.
- Cost Savings on Vendor negotiation between 8-12%.
- Prior approvals from Purchase committee for high value transactions.
- Expected deliverables.
- Within the stipulated SLA mentioned in the Policy.
- As per the Policy and Process guidelines.
Teamwork
Outputs Expected:
- Work under supervision of Global Purchase Head as and when required.
Policies & Processes
- Improvement on policies and process compliance.
Confidentiality
- Maintain confidentiality of all transactions.
Query Response & Resolution
- Response and Resolve queries daily and on time.
Stakeholder Management
- Internal customers management.
- External vendors suppliers and contractor’s management.
Skill Examples
- Excellent Negotiation skill
- Excellent communication.
- Closing the deals within the deadline.
- Time management
- Collaborative
Knowledge Examples
- Thorough knowledge on Purchase Policy and Process.
- Conversant with procurement system.
- Having better knowledge of the business and functional aspects of the process.
- Vendor Selection Process thoroughly.
- Very good knowledge on Vendor management.
- System perspective when implementing new programs and process.
- Conversant with Vendor negotiation process.
Additional Comments
Who we are: At UST, we help the world’s best organizations grow and succeed through transformation. Bringing together the right talent, tools, and ideas, we work with our client to co-create lasting change. Together, with over 30,000 employees in over 25 countries, we build for boundless impact—touching billions of lives in the process. Visit us at UST.com. Engineering or Graduation in any stream. Work experience of 8 years and above in Manufacturing location Key Responsibilities - Quotes materials; procures materials, components, equipment and services at the lowest cost consistent with consideration of quality, reliability of source and urgency of need. Expedites and ensures the timely receipt of materials. - Works with engineering and other CFT to recommend new suppliers. - Issues RFQs, analyzes proposals, negotiates prices and delivery, issues and/or adjusts purchase orders in a timely manner. - Follows-up on orders, verifies delivery, approves payment, and maintains necessary records. Negotiates vendor contracts, as appropriate. Follows standard purchasing business processes. - Coordinates/drives purchasing activities with manufacturing and engineering departments to maintain inventory at planned levels. Leads problem resolution for material related accounting and receiving issues. - Pulls and reads part specifications and engineering drawings. Utilizes knowledge of material types to communicate with engineers and suppliers. Provides feedback to engineering for cost reduction efforts. Functional Knowledge
- Demonstrates expanded conceptual knowledge in own discipline and broadens capabilities Business Expertise
- Understands key business drivers; uses this understanding to accomplish own work What we believe: We’re proud to embrace the same values that have shaped UST since the beginning. Since day one, we’ve been building enduring relationships and a culture of integrity. And today, it's those same values that are inspiring us to encourage innovation from everyone, to champion diversity and inclusion and to place people at the centre of everything we do. Humility: We will listen, learn, be empathetic and help selflessly in our interactions with everyone. Humanity: Through business, we will better the lives of those less fortunate than ourselves. Integrity: We honour our commitments and act with responsibility in all our relationships. Equal Employment Opportunity Statement UST is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion, or sexual orientation. All employment decisions shall be made without regard to age, race, creed, colour, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. UST reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance.
- To support and promote the values of UST.
- Comply with all Company policies and procedures Leadership
- No supervisory responsibilities but provides informal guidance to new team members Problem Solving
- Solves problems in straightforward situations; analyzes possible solutions using technical experience and judgment and precedents Impact
- Impacts quality of own work and the work of others on the team; works within guidelines and policies Interpersonal Skills
- Explains complex information to others in straightforward situations
Skills
Problem Solving,Negotiation,Rfq
