Billing Manager / Accounts Manager

Role & responsibilities

1. Billing & Data Entry

• Review and manage data received from site engineers based on actual site measurements.
• Perform data entry and validate quantities as per Purchase Orders (POs) issued by clients.
• Ensure accurate and timely preparation of client bills.
• Prepare and maintain records of billing documents, site measurements, and supporting documentation.

2. Documentation & Verification

• Maintain proper filing and documentation of measurement sheets, site photographs, client approvals, etc.
• Verify data received from site supervisors and ensure supporting documents are in place.
• Coordinate with project and engineering teams to resolve any discrepancies in measurements or quantities.

3. Client Coordination

• Submit bills to clients along with complete documentation as per contract terms.
• Follow up with clients for approval of bills and payment processing.
• Address queries or discrepancies raised by clients during the billing process.

4. Procurement Coordination

• Follow up with the purchase team for material status as per site requirements.
• Issue purchase orders (POs) to vendors in coordination with the procurement team.
• Track delivery schedules and coordinate with vendors for timely material supply.

5. Internal Coordination

• Work closely with project managers, site engineers, and internal departments to ensure billing accuracy.
• Track and follow up on pending data from the site and internal teams for timely bill preparation.
• Maintain MIS reports related to billing, purchase, and collections.

Qualifications & Skills:

• Bachelors degree in Commerce, Engineering, or a related field.
• Proven experience in billing, preferably in a construction or project-based company.
• Good understanding of quantity surveying, measurement verification, and billing processes.
• Strong attention to detail and proficiency in MS Excel, Word, and billing software (e.g., Tally, ERP systems).
• Excellent communication and coordination skills.
• Ability to work under pressure and meet deadlines.

Preferred candidate profile

• The Billing Manager is responsible for overseeing and managing the complete billing cycle of the project.
• This includes data entry of site measurements, verifying quantities with the purchase orders, ensuring documentation accuracy, coordinating with site engineers/supervisors, issuing purchase orders, and ensuring timely billing and payment collection from clients.
• The ideal candidate should be highly organized, proactive, and capable of handling cross-functional coordination.