Bid Coordinator

Experience: 2+ Years

Work Location: Hyderabad

Role:

Job Summary:

1. Maintain Sales tracker upto date and publish reports to management
2. Facilitate Sales calls
3. Create and Publish Bid Tracker and track the progress of the bid on a regular basis.
4. Bid Summary preparation
5. Proposal Templates preparation
6. Setting up meetings, taking minutes of meetings and publishing minutes to team.
7. Collaborate with all stakeholders viz., Sales, Technical Architects / Solution Consultants or Product teams, 3rd Party vendors for inputs and get content for proposal template as per R&R.
8. Get Profiles and Reference information from delivery and compile them in standard response formats or customer defined formats.
9. Compile all inputs received from different stakeholders into the proposal template and format the contents to be in a presentable manner.
10. Conduct proposal reviews and seek inputs from the reviewers and incorporate the inputs into the proposal.
11. Coordinate with management for approvals and authorization of bids.
12. Organize deliverables and upload final documents to internal portal for submission by sales.
13. Update Knowledge Management repository with latest artefacts.
14. Prepare Sales Collaterals, Case Studies, Customer Presentations and other reusable artefacts.

Work Experience:

Skills and Knowledge:

• Must have hands-on experience working with MS Office tools
• Excellent Communication and Presentation Skills
• Ability to understand and analyze RFx requirements
• Fluent English and excellent verbal & written communication skills.
• Technical knowledge of IT Services is preferred.

Roles and Responsibilities:

• Candidate must have prior experience in managing RFx’s from US State & Federal customers and exposure to APAC region RFx’s.
• Reviewing RFPs/ RFIs and break down the requirements and build a winning response
• Understanding the client’s requirements clearly and discussing it with various teams internally
• Coordination with multiple stakeholders to ensure quality deliverables and timely response to RFx’s.
• Proactively engage with sales team to provide the necessary support required.
• Possess excellent knowledge and experience in managing RFx responses and development of proposals.
• Must pay attention to details and ensure the proposal captures all the information.
• To be target oriented and should be able to consistently meet targets objectives.
• Responsible for coordination, communication, collaboration and delivery of quality deliverables within the RFP timeline and provide support to sales whenever necessary by providing information in a timely manner.