363 Admin Activities Jobs - Page 10

Manage day-to-day office operations and administrative support. Coordinate and manage schedules, meetings, and appointments. Support HR. Handle internal and external communications. Required Candidate profile Candidate should have good communication skill Graduates can apply Perks and benefits Walkable from Andheri station

Role & responsibilities Talbiya Umrah Pvt Ltd is looking for Accountant cum Admin (Front Desk ) to join our dynamic team and embark on a rewarding career journey Preferred candidate profile Manage front desk operations Handle administrative tasks and maintain records. Handle accounting and financial tasks and duties. Ensure compliance with accounting and financial regulations. Process billing and payment transactions. Handle day-to-day office operations, including maintaining office supplies and facilities. Stay updated with advancements in accounting and financial practices and technologies. Assist with accounting tasks and financial reporting. Maintain and organize company records, files, and correspondence.

Manage and optimize the MD's daily schedule, appointments, and travel arrangements (domestic & international), calendar management, Handle confidential correspondence. executive reports, meeting arrangements. Required Candidate profile Any Degree with 5 to 6 years exp as a Executive Assistant to senior level executive. Knowledge of Malayalam, Hindi, English. Good computer and communication skill.

Vatika group is hiring for its Corporate Office for Gurgaon Location. Job Role :- Front Office Executive Location :- Sector-83, Gurgaon Experience Required :- 2-5 Years Job Description for Front office executive:- Management of the front desk. In charge of all front desk operations. Maintaining and upkeep of the reception. Coordination of ID and other visitors cards. Responsible for payments of bills. In charge of utilities and maintenance of furniture. In charge of faxing documents to various locations on a timely manner. Receiving the customers, clients, visitors in a polite and pleasant way with a good smile & Greetings and assist them. Answering the phone calls made, and redirecting them to the concerned people effectively & politely. Receiving postal, courier packages addressed to the employees of the organization and sending them to the addressed person correctly. Coordinating the communication between employees of different departments. Mailing letters and other documents, messages to the necessary people. Recording complaints, problems, queries and providing suitable answers and assistance for the same. Arranging travel and accommodation arrangements for the employees and clients. Maintaining the records of entry and exit details. Managing the clients who visit and arranging the comforts for them. Coordinating the appointments and consultation time of the clients with the management and other employees of the organization. Providing excellent customer service with good satisfaction. Maintain registers for Courier records, Movement register for Employees, Attendance Register.

Job Title: Reception cum Admin Location: BML Munjal University, Sidhrawali, Gurugram Department: Administration Reports To: Manager/ Senior Manager Administration Role Overview: We are looking for a pleasant and efficient Reception cum Admin professional to be the face of our University. The role involves managing front office operations, coordinating guest arrangements, and supporting basic administrative functions. Key Responsibilities: Greet and assist visitors, faculty, and students in a courteous and professional manner Manage front desk activities, incoming calls, and visitor logbooks Coordinate guest house bookings, cab arrangements, and hospitality needs Ensure upkeep and professional appearance of the reception area Handle courier management, ID card issuance, and other routine admin tasks Support internal events and meeting room arrangements when required Desired Skills & Qualifications: Graduate with 2+ years of experience in front office or administrative roles Good communication and interpersonal skills Proficient in MS Office and comfortable with coordination tasks Pleasant personality with an organized and service-oriented approach

Role & responsibilities : Oversee office administration activities including housekeeping, security, courier, and stationary. Manage AMC contracts, vendor management, and procurement of office supplies. Coordinate travel and accommodation arrangements for employees and guests. Ensure timely renewals of licenses, certifications, and statutory registrations. Maintain a safe, secure, and healthy work environment by establishing and enforcing standards. Key Skills & Competencies: Strong knowledge of HR operations and compliance Excellent verbal and written communication Good interpersonal and coordination skills Time management and attention to detail Ability to work independently and handle confidential data with integrity Preferred candidate profile : Graduate/Postgraduate in Human Resource Management or relevant field 3 to 5 years of experience in HR & Administration

Role & responsibilities Resident Services & Relationship Management: Act as the primary point of contact for all residents, ensuring their concerns, queries, and requests are addressed promptly and professionally. Foster strong relationships with residents, promoting a welcoming and community-focused environment. Ensure timely communication of notices, events, and updates via digital platforms. Facility Management & Maintenance: Oversee the upkeep and maintenance of common areas, amenities, and campus infrastructure to ensure they meet luxury standards. Conduct regular inspections to assess cleanliness, safety, and general conditions. Coordinate with housekeeping, engineering, and security teams to ensure optimal performance. Address emergency maintenance issues promptly, ensuring minimal disruption. Liaise with external vendors and contractors for specialized services, ensuring compliance with quality and safety standards. Staff Supervision & Coordination: Manage on-site staff including security, housekeeping, and technical teams. Ensure all staff maintain professional conduct at all times. Provide training and development programs to enhance staff skills and service levels. Prepare staff rosters, ensuring adequate coverage across all essential functions. Financial & Administrative Management: Oversee cost control. Monitor billing, collections, and vendor payments to ensure timely transactions. Maintain records related to maintenance contracts, service agreements, and resident communication. Prepare periodic reports for management on operational activities, expenses, and ongoing projects. Compliance & Safety: Ensure the property adheres to local regulations, building codes, and safety standards. Manage fire safety protocols, security procedures, and emergency preparedness plans. Conduct regular safety drills and training for staff. Event & Community Management: Organize resident engagement activities, including social events, wellness programs, and community gatherings. Collaborate with resident committees to address collective concerns and foster a sense of community. Preferred candidate profile Strong interpersonal skills with a focus on customer satisfaction. Ability to manage multiple tasks efficiently. Strong conflict resolution and negotiation skills. Keen attention to detail with a focus on maintaining high standards.

Role & responsibilities : 1. Role Definition: Responsible for handling the Front office operations, Vendor Management, Travel Bookings, Purchase Order creation, Invoice processing Office, Office Maintenance 2. Supervision of routine housekeeping, Security, Facility management & Courier. Office Maintenance - Upkeep & monitoring of Air conditioner, Gen-Set, Printer, Photocopier, Scanner etc. Cafeteria management including finalization of vendors, and ensure timely delivery, food quality (lunch and evening snacks) 3. Office Stationery - Vendor finalization in coordination with HO. Procurement, quality check and record keeping of issuance and stock. 4. Travel & Hotel Arrangements - Local Taxi, Hotel and Employees travel - Timely booking, coordination and follow up with vendors and HO and feedback collation and sharing. Support in Vendor Management. 5.Vendor Selection process, contract renewals, Timely payments and responsible for NDC, SOB etc. 6. Invoice Processing - Purchase Order creation, Verification/clearing of vendor bills/invoices as per valid vendor contracts/agreements for HR & Admin Vendors Time Office Management - Maintaining and upkeeping attendance records of all SID and all OS staff. Collating attendance input sharing with HO/agency. Interview Coordination - (SID & OS) Dealer Meet, Promotor Day & Family Day etc. Reimbursements - collating the employees claims including upcountry staff and checking the claims as per policy 7.Training Coordination (HR & Product) - Room arrangements (Audio & Video), Stationary, attendance, feedback collection and reporting to HO Notice Board - Statutory Compliance display, Birthday list, EOM, any other Preferred candidate profile 1. Must have excellent communication skills (English & Local language) 2. Should be matured & Presentable 3. Must have decent computer skills and knowledge of basic EPABX 4. Exceptional customer service skills are a must. 5. Must have good interpersonal and active listening skills. 6. Negotiation and Decision-making skills Creative problem-solving skills 7.Advance Excel Skills 8.Experience - 2 years to 5Years 9. Location - Patna ( Only female can apply ) Email Id - Ch.Superwelleast@sony.com

Key Responsibilities: Administrative & Records Management Maintain and update detailed records across Excel and Google Sheets for: Staff attendance Jira task entries and updates Internet speed checks and issue logs Housekeeping attendance Petrol expenses Petty cash and milk/snack consumption AMC details Asset tracking Scan and file all petty cash vouchers and online purchase invoices monthly. Manage and maintain accurate petty cash records. Facility & Maintenance Oversight Conduct daily checks on air conditioning units, lighting, internet speed and other office infrastructure. Guide and oversee housekeeping staff; place housekeeping supply orders quarterly. Perform basic plumbing and electrical fixes (e.g., LED lights, faucets, taps). Refill inverter battery water every six months. Clean all desktop systems every six months. Procurement & Inventory Source and procure electrical and IT accessories from various shops in the neighborhood. Coordinate with vendors to obtain quotations for purchases or services. Track and manage Annual Maintenance Contracts (AMCs). Technical Support & IT Perform basic troubleshooting for desktops, laptops, and internet issues. Maintain accurate digital records of internet and IT issues with follow-ups. Event & Vendor Coordination Organize in-office celebrations (e.g., birthdays, festivals, special occasions and more). Visit auditor office for compliance tasks. Support onboarding and coordination for various vendors. Qualifications: Proven experience in office administration, facilities, or operations management. Proficiency in Excel, Google Sheets, and Jira. Basic technical knowledge of IT systems, electrical fixtures, and plumbing. Strong organizational skills and attention to detail. Ability to multitask, prioritize, and meet deadlines independently. Fluency in English and Tamil.

Responsibilities: 1. Handling of Day to Admin related activities at Manufacturing Plant. 2. Functional Responsibilities: Handling of Day to Admin related activities at Manufacturing Plant Laundry Management and PPEs purchase and maintain inventory Security Management Transport Management and cab bookings Canteen Management –Ensure timely submission canteen food tokens reports to admin Office Boys & Pantry Boys – Deployment of office boys and pantry boys. ITSM : Day to day operations of service request and ensure to close on time. Inventory maintain Linen room and admin stationary items Contacting vendors for different services, For admin related services Vendor registration forms Creating PR for Admin related items in SAP Facilities upkeep services & Interior improvement: Front office / communication system / Guest accommodation/General Purchases/Stationery: Events, Celebrations & Functions: User Committees & Grievances: Emergency Responder: Maintaining company vehicles.

We are seeking a proactive & dependable Admin Facility Executive to manage daily office administration,infrastructure,facility-related responsibilities. Candidate will haveexperience with building management systems, vendor coordination, IT support. Required Candidate profile Knowledge of facility management systems, vendor handling,AMC operations. Working familiarity with laptops, AV systems, conferencing tools, software troubleshooting,project repair, compliance support. Perks and benefits To be disclosed post interview

Roles and Responsibilities Accounts & Finance: Maintain day-to-day accounting records in Tally/ERP or relevant software. Handle accounts payable and receivable entries, reconciliations, and vendor payments. Prepare GST returns, TDS filings, and assist in income tax compliance. Generate monthly financial reports including cash flow statements and P&L. Assist in budget preparation, expense tracking, and variance analysis. Reconcile bank statements and coordinate with banks for transactions. Maintain proper documentation of invoices, bills, purchase orders, etc. Administration: Oversee office operations including supplies, inventory, stocks, equipment maintenance, and utilities. Manage employee attendance, leaves, and maintain HR records. Support in payroll processing in coordination with HR/Accounts team. Handle administrative correspondence, filing systems, and data management. Coordinate with vendors, service providers, and external agencies. Organize company events, meetings, and travel bookings as required. Ensure timely renewal of licenses, AMC, and office compliance certifications. Coordination & Reporting: Liaise with auditors, consultants, and government departments as required. Assist senior management with reports and administrative support. Maintain confidentiality of all sensitive data and documents. Support other departments in admin or accounts-related activities as needed. Desired Candidate Profile 0-4 years of experience in accountancy or related field. Bachelor's degree in Any Specialization (B.A/B.B.A/B.M.S). Proficiency in accounting operations, admin activities, office management, accounts handling, accounting entries, administration work, inventory management, expense reports, GST filling/GST return/TDS calculation/TDS payment.

Role & responsibilities Need Immediate Joiner Position: Admin Executive (6 months or 1 year contractual role on 3rd party payroll) Manage daily administrative operations, including answering calls, handling correspondence, and managing schedules. Organize and coordinate meetings, conferences, and appointments. Maintain and update company databases and filing systems (physical and digital). Prepare reports, presentations, and correspondence as needed. Manage inventory of office supplies and place orders as necessary. Liaise with internal departments and external vendors. Support HR, finance, or operations teams with documentation, record-keeping, and scheduling. Ensure office cleanliness, maintenance, and compliance with company policies. Handle confidential information with discretion.

Responsibilities: Promote and sell gym memberships, personal training packages, and other services. Conduct gym tours for potential clients. Follow up with leads and maintain a sales pipeline. Meet or exceed monthly sales targets.

Key Responsibilities: Greet and assist visitors, clients, and vendors in a professional manner. Manage the front desk, including answering phone calls, emails, and directing inquiries to the appropriate departments. Schedule meetings, coordinate conference room bookings, and maintain visitor logs. Handle incoming and outgoing mail, couriers, and deliveries. Ensure the reception area is clean, organized, and presentable at all times. Maintain and update employee and visitor access records. Provide general administrative support such as filing, photocopying, and data entry. Assist HR and Admin teams with on boarding support and event coordination. Coordinate with IT and facilities for maintenance and office supply management. Maintain confidentiality of sensitive company and employee information.

We are looking for a female candidate for Admin role for a telecom business unit

Admin cum Facility Assistant to support the smooth functioning of our organization. The ideal candidate will handle a variety of administrative tasks, manage office operations, and ensure efficient internal and external communication. Required Candidate profile Oversee and manage daily administrative operations of the office. Handle scheduling, appointments, and calendar management for senior staff. Coordinate internal meetings and external appointments

Job Description: We are looking for a proactive and detail-oriented Administrative Executive to efficiently manage office operations and support management and staff. The ideal candidate will play a key role in ensuring smooth day-to-day functioning and compliance with organizational policies. Key Responsibilities: - Manage daily office operations and provide administrative support to staff - Ensure compliance with company policies and procedures - Coordinate and organize meetings, events, and appointments - Oversee routine administrative tasks such as documentation, filing, and correspondence - Maintain a high standard of confidentiality and data privacy in all tasks - Coordinate with customers and ensure clear, professional communication - Coordinate with internal team members to support efficient workflow - Assist management with day-to-day activities and special projects - Serve as a reliable point of contact between different departments and stakeholders - Proficiency in MS Office and administrative software - Follow up on quotations and ensure timely communication with clients - Send payment reminders and coordinate with the accounts department as needed - Collect and compile daily reports from staff to keep management updated - Manage order processing -Prepare reports and formats , MIS as per management requirement

responsible for managing daily office operations, supporting organizational processes, and ensuring smooth business functions. coordinating meetings, maintaining records, managing schedules, and handling correspondence. Required Candidate profile Graduate Male 2-4yrs Exp as Admin Extv / Back office / Office Assistant , etc. Location : Bangalore - Vrindavan Layout

Roles and Responsibilities : Vendor management: Find out the service requirements, finalize vendors, and negotiate on price, payments, quality, etc. Maintain a list of permanent vendors, and if required, find AMC for a few services Travel Desk: Get the requirement of travel from respective Teams/Leads/Directors -Find out the feasible mode of travel. Book the travel and accommodations as per the budget. Need to process national and international travels, Visa, Insurance and etc. Prepare and reimburse the travel expenses of all the teams Administration : Manage day-to-day office work. Maintain employees' attendance and leave cards, Medical Insurances, and share the data to the Head office/Payroll Team. Procure and maintain IT and non-IT requirements like desktops, Software, Pantry and housekeeping items, stationery and etc. Manage the housekeeping team and the runner boy, the Drivers Manage director meetings and schedules -Arrange meetings and make sure about attendance Implementing and explaining HR policies and ensuring people adhere to them. -Responsible for recruitment as well, Screening, shortlisting, and lining up for the given profiles. Manage the upkeep of the Office Infrastructure. Ensure smooth operations of the Branch. People Engagement: Planning parties for employees -Celebrating festivals, birthdays, and successes Arrange internal parties for employees and external parties with clients. Look after the New employees' onboarding and exit employees exit formalities. Accounts & Finance: -Maintain and prepare petty cash, Petty cash vouchers, Utilities Bills, and other bills Getting invoices on time, make sure that the details on the invoices Prepare monthly budgets for the location and share them with the Finance and accounts teams. Others Coordinate with other location managers Coordinate with the Head Office team for required activities Maintain good relations with employees and clients Helping in recruitment to HR Manager, Operation Teams, Arranging or scheduling interviews -Greeting clients and making arrangements to clients Note: Roles and Responsibilities may vary/Increase,/Decrease as per the organization's requirements. Desired Profile: 2-4 years of post-qualification experience Language proficiency: Kannada, Hindi, English . MBA in HR/Finance/Operations preferred Proficient in Administration skills and people management skills Well organized with a successful track record that demonstrates self-motivation, Organizing, Planning, creativity, & initiative to achieve company goals Extensive knowledge of Labour laws, Industrial Laws, and regulations. Excellent Negotiation Skills are Mandatory Self-driven and resourceful Excellent written and spoken English Able to work under pressure and meet deadlines. Work closely with the Central team, like Finance, IT, HR, Legal, Operations and Management at Think Design. Candidate should have a pleasant personality and should be good with words

Off Role Admin Operations / Facility management / Facility Operations Managing End to end Facilities management for the entire center for entree Building / Center Handling travel arrangements for the clients. Managing safety , BCP and other safety precautions for the building Vendor and stakeholder management. To manage the cafeteria operations To Manage Guest house operations & horticulture. A anage water and power saving initiatives and also manage Hazardous wasteA

A front desk administrative assistant is responsible for performing administrative duties to support daily business functions and operations. Front desk administrative assistants assist guests, respond to their inquiries and concerns, and direct them to the appropriate personnel for their needs. They also monitor office inventories, write purchase requests, and distribute mails across the departments. A front desk administrative assistants review business and financial transactions to generate reports, update information on the company's database, and sort documents for reference. Front Office Assistant Duties & Responsibilities: Greet and assist visitors, providing a positive first impression and addressing inquiries. Handle incoming phone calls, directing inquiries to the appropriate departments or individuals. Manage appointments, reservations, and schedules, ensuring accurate and organized calendars. Provide general administrative support, including data entry, document preparation, and mail handling. Disseminate information to visitors and callers, ensuring clarity and professionalism. Collaborate with internal departments to coordinate front-office activities and maintain office supplies. Maintain accurate records of visitor information, appointments, and other front-office data. Address and resolve routine issues and inquiries, ensuring a smooth front-office operation. Front Office Assistant Requirements: Strong verbal and written communication skills for effective interaction with visitors and colleagues. Customer service-oriented with a friendly and approachable demeanor for creating a positive visitor experience. Excellent organizational skills to manage schedules, appointments, and front-office tasks efficiently. Ability to handle multiple tasks simultaneously, including answering phones, assisting visitors, and managing administrative duties. Keen attention to detail to ensure accuracy in record-keeping, scheduling, and information dissemination. Basic proficiency in office software and phone systems to effectively carry out front-office responsibilities. Ability to adapt to changing priorities and handle unexpected situations with composure. Maintain a professional appearance and demeanor, reflecting a positive image for the organization.

Responsibilities: * Manage office supplies inventory & ordering * Coordinate meetings & travel arrangements * Maintain confidentiality at all times * Provide administrative support to team members

The Admin Executive in Facility Management oversees the daily operations of office infrastructure and ensures all facilities are functional, secure, and well-maintained. This role involves vendor coordination, inventory control, compliance, and employee support services. Key Responsibilities : Administrative Duties : Manage front office operations (reception, visitor handling, courier management). Maintain records, files, and documentation. Purchase and maintain office supplies and stationery. Coordinate inter-departmental logistics (travel, accommodations, events). Facility Management : Supervise housekeeping, security, and maintenance staff. Monitor upkeep of building infrastructure (HVAC, electrical, plumbing). Ensure workplace safety, hygiene, and cleanliness. Handle repairs and breakdowns with vendors and technicians. Vendor & Asset Management : Identify, onboard, and manage vendors for various services. Maintain asset inventory furniture, IT equipment, and office supplies. Negotiate service contracts and renewals. Role & responsibilities Preferred candidate profile

Coordinate with suppliers, logistics, and the purchasing team to ensure timely stock replenishment. Process purchase orders, invoices, and returns. Support the Store Manager with daily, weekly, and monthly reports on sales performance, staffing, and inventory. Manage and update retail systems including POS, stock control, and CRM databases. Assist with store audits, compliance checklists, and health & safety documentation. Coordinate staff schedules, timesheets, and leave management in collaboration with HR. Handle customer complaints and queries escalated from the floor team.