251 Admin Activities Jobs

Manage & keep a track of the office inventories & manage petty cash. Assistance in managing events. Coordinating with housekeeping staff. Well-versed in Excel & MS office Should possess good communication skills.

Role & responsibilities Job Title: Executive - HR Office Assistant Incumbent shall be responsible for PF operations, maintenance of PF data and Wage sheet checking and reporting. Incumbent shall coordinate with SHIRA Department of all project sites for sourcing data and records. Incumbent should have good MS Excel working knowledge with preferably on job experience. Incumbent should have good reading and writing skills in English & aware of email etiquettes

*Talent Acquisition & Management *Employee Engagement & Relations *Performance Management & Learning Development *HR Policy & Compliance * Manage office admin, vendors, and facilities * Handle employee docs, payroll, and benefits

Responsibilities: * Manage accounts payable & receivable * Ensure accurate financial reporting * Oversee office administration * Maintain accounting procedures * Coordinate with finance team on budgets

Service Excellence Specialist-WBG HO / IPO / CIP-Wholesale Integrated Service Excellence (WISE) Department-CIIB Wholesale Integrated Service Excellence(WISE) Job Role: 1Portfolio Handling of specified portfolio by providing services related to Legal Documentation and Credit Admin activities in CIIB. Working closely with the Cluster Manager to support for delivery of all actionables.2Sanction LetterIssuance of sanction letter as per the terms and conditions of Sanction.3Security documentationIssuance of security documents as per the terms of sanction.4Verification Verification of Constitutional documents (MOA, Partnership Deed, etc.), Authorisations (BR, Partnership, Letters, etc.) for availing facilities, creating security, execution of documents and scrutiny of executed documents to ensure proper execution. #Capability to check the original property documents submitted by the mortgagor at the time of mortgage creation in terms of Mortgage Deed / TSR 5ROC / CERSAI related compliancesEnsuring registration of security charges in favour of the bank wherever applicable. Also removal of non-required charges if any6Document checking and limit loading Ensuring proper execution of documents / compliance with the terms and conditions of sanction and receipt of approvals for deferrals in case of non-submission / discrepant documents. #Handling Limit Loading in Banks systems #Updation and Management of Security/Collateral 7Security Creation / PerfectionCreation of security as approved and getting the security perfected in coordination with client / other banks.8Client Visits Visiting clients office for execution of documents wrt Credit facilities sanctioned. Attending consortium meetings for document execution. #Discussing with clients on negotiation in documents and seeking approval thereof. Meeting clients on regular intervals to understand their service issues with the bank and getting them resolved with coordination with internal stakeholders. 9CustodianEnsuring proper care and safety of documents held in FRFC and complying with the laid down process / procedure for storage of documents.10Document TrackingTracking of documents for receipt; deferral; expiry etc through systems11Closure/tracking of deferrals Ensuring that deferrals are closed within timelines by arranging necessary documents/ approvals. Tracking deferrals for regularization with escalation to the concerned RM/Business under advice to Credit Approvers and monitoring expiry of documents. Job Requirements: Relevant experience in handling legal documents / service relationship. CA/MBA with 5-7 years of experience Ability to Influence/relationship Management Skills. Analytical and financial skills Strong communication. Eye For detail.

Position Name: Service Excellence Specialist (SES) Service Excellence Specialist-WBG HO / IPO / CIP-Wholesale Integrated Service Excellence (WISE) Department-CIIB Wholesale Integrated Service Excellence(WISE) Job Role: 1PortfolioHandling of specified portfolio by providing services related to Legal Documentation and Credit Admin activities in CIIB. Working closely with the Cluster Manager to support for delivery of all actionables.2Sanction LetterIssuance of sanction letter as per the terms and conditions of Sanction.3Security documentationIssuance of security documents as per the terms of sanction.4Verification Verification of Constitutional documents (MOA, Partnership Deed, etc.), Authorisations (BR, Partnership, Letters, etc.) for availing facilities, creating security, execution of documents and scrutiny of executed documents to ensure proper execution. #Capability to check the original property documents submitted by the mortgagor at the time of mortgage creation in terms of Mortgage Deed / TSR 5ROC / CERSAI related compliancesEnsuring registration of security charges in favour of the bank wherever applicable. Also removal of non-required charges if any6Document checking and limit loading Ensuring proper execution of documents / compliance with the terms and conditions of sanction and receipt of approvals for deferrals in case of non-submission / discrepant documents. #Handling Limit Loading in Banks systems #Updation and Management of Security/Collateral 7Security Creation / PerfectionCreation of security as approved and getting the security perfected in coordination with client / other banks.8Client Visits Visiting clients office for execution of documents wrt Credit facilities sanctioned. Attending consortium meetings for document execution. #Discussing with clients on negotiation in documents and seeking approval thereof. Meeting clients on regular intervals to understand their service issues with the bank and getting them resolved with coordination with internal stakeholders. 9CustodianEnsuring proper care and safety of documents held in FRFC and complying with the laid down process / procedure for storage of documents.10Document TrackingTracking of documents for receipt; deferral; expiry etc through systems11Closure/tracking of deferrals Ensuring that deferrals are closed within timelines by arranging necessary documents/ approvals. Tracking deferrals for regularization with escalation to the concerned RM/Business under advice to Credit Approvers and monitoring expiry of documents. Job Requirements: Relevant experience in handling legal documents / service relationship. CA/MBA with 5-7 years of experience Ability to Influence/relationship Management Skills. Analytical and financial skills Strong communication. Eye For detail.

Job Title: HR Admin Experience: 1 to 1.5 Years Location: Thaltej, Ahmedabad Employment Type: Full-Time Job Description: We are seeking a dedicated and detail-oriented HR Admin to manage core HR functions for our construction site and office operations. The role involves managing attendance, joining and exit formalities, and salary coordination for all site and office staff. Key Responsibilities: Attendance Management: Maintain daily attendance records for all labourers, site staff, and office staff . Ensure accurate data entry and coordination with the payroll team. Monitor absenteeism and prepare monthly attendance reports. Joining Formalities: Handle onboarding procedures for new employees and labour staff. Maintain proper documentation and update employee databases. Salary Coordination: Assist with monthly salary processing by providing accurate attendance and leave data. Support the finance team in preparing payslips and handling salary-related queries. Exit Formalities: Conduct exit processes including clearance forms, final settlements, and feedback collection. HR Operations Support: Maintain records, files, and HR documentation. Assist with policy communication and HR compliance tasks. Qualifications: Bachelor's degree in Human Resources or a related field. 1 to 1.5 years of experience in HR Administration, preferably in a construction or site-based environment. Strong knowledge of attendance systems and basic payroll processes. Proficient in MS Office, especially Excel. Good organizational and communication skills.

Job Summary We are looking for an experienced and proactive Administration Executive & Receptionist to manage day-to-day administrative, housekeeping, gardening, and reception operations at our site. The ideal candidate will be responsible for vendor coordination, facility maintenance, workplace hygiene, and support services to ensure smooth functioning of the premises and staff welfare. Key Responsibilities Administration Oversee pantry services and monitor consumable supplies. Ensure scheduled cleaning of water coolers and filters. Coordinate with vendors for spares, AMC services, and ensure timely follow-ups. Maintain AMC schedule and keep proper documentation of service reports. Coordinate with suppliers for car leasing invoices and related processing. Generate monthly cost allocation reports for finance. Manage pest control and rodent/snake control as per schedule and ad-hoc needs. Ensure guest rooms and meeting areas are well-prepared and equipped. Supervise any modifications or maintenance work on the premises. Oversee housekeeping (HK) machinery maintenance. Maintain sanitary pad supplies and proper disposal arrangements for female hygiene. Reception Greet visitors, handle enquiries, and direct them appropriately. Manage incoming calls via matrix system and ensure correct transfers. Arrange PPEs for group visits as required. Oversee reception and mailroom operations. Resolve courier-related queries efficiently. Verify, process, and track function-related invoices. Raise purchase requests (PRs) for admin and security; follow up for PO release. Coordinate employee relocations with vendors. Conduct water testing and share reports with the Safety Officer. Housekeeping Deploy and monitor common site manpower, manage replacements. Ensure high standards of cleanliness and maintenance across the site. Manage monthly housekeeping material distribution and usage tracking. Supervise proper use and upkeep of HK equipment and tools. Conduct daily rounds to inspect cleaning activities. Verify monthly attendance of housekeeping staff. Oversee weekly and monthly cleaning of Sandvik flags. Schedule and manage chamber and drainage cleaning. Gardening Ensure proper maintenance and improvement of garden areas and green cover. Coordinate gardening material needs with contractors. Submit annual tree census reports to PCMC. Maintain data for Varmi composting project by batch. Track and update monthly waste circularity reports. Support planning and implementation of sustainability-related projects. Monitor monthly spend on gardening materials. Coordinate World Environment Day events with the Environment Manager. Beautify new office areas with plants and landscaping. Qualifications Bachelors degree in any field Minimum 24 years of experience in administration, facility, or operations roles Skills & Experience Excellent coordination and vendor management skills Proficiency in MS Office, invoice processing, and reporting Strong communication and interpersonal skills Knowledge of housekeeping equipment and facility protocols Understanding of safety, hygiene, and compliance standards

Job Title: Purchase and Admin Manager Expected CTC Upto 5 Lakh/ Annum Benefits PF + Self Medical Insurance + Duty Meals (No accommodation or conveyance will be provided) Duty Hours At factory premises in Bidrahalli Hobli, Bangalore - 10 hours shift - Monday through Saturday Reporting To: Director B2B and Vendor Management Job Description: To oversee and manage procurement operations and administrative functions, ensuring timely sourcing of materials, vendor management, cost efficiency, and effective office administration in alignment with organizational goals. Key Responsibilities: Purchase/Procurement Management - Develop and execute procurement strategies to support production requirements. - Identify and qualify vendors, negotiate pricing, terms, and contracts. - Manage Purchase Orders (PO), delivery timelines, and invoice verification. - Monitor inventory levels and coordinate with the store and production teams. - Ensure cost-effective and quality procurement as per specifications. - Maintain updated records of suppliers, pricing, and performance. - Track and report key functional metrics to reduce expenses and improve effectiveness. - Handle import/export documentation if applicable. Administrative Management - Supervise general administrative tasks including housekeeping, transport, security, facility maintenance, and office supplies. - Ensure statutory compliance in admin operations (labor laws, EHS, insurance, etc.). - Liaise with government departments, local bodies, and regulatory authorities. - Coordinate facility management services (AMC, pest control, water/electricity, etc.). - Support HR and finance departments with admin-related documentation and coordination. - Monitor vendor performance for admin services. Required Qualifications & Skills: - Education • Bachelors Degree; MBA preferred. 2-5 years of relevant experience in purchase and administration (preferably in manufacturing, or food industry) Knowledge of statutory compliance in procurement and administration. System Knowledge • Proficiency in MS Office (Excel, Word, Outlook). Good knowledge of procurement tools, ERP systems (Tally, SAP, Zoho, etc.) Skills - Strong negotiation, vendor and document management skills. Good communication, leadership, and organizational skills. Key Result Areas (KRAs): Vendor Development - Onboarding reliable and cost-effective vendors Procurement Cost Control - Achieving cost savings without compromising quality Inventory Coordination - Ensuring material availability to avoid production delays Admin Services & Efficiency - Maintaining smooth functioning of office and plant operations. Documentation & Compliance - Timely submission and compliance with internal & external policies

Job Details Role: Partner-Administration Direct Reporting: HRBP Functional Reporting: NA Function : HR Job Purpose and Scope This role is to support the plant management on admin work and facility management. Accountability Result Indicator Vendor Performance & Management 100% Statutory and labour compliances Admin Budget Management Zero Non Conformity in Audits Stakeholder Feedback on services Key Accountabilities Adherence & periodic review of all Admin SOPs Designing and drafting of Admin policies. Identification of appropriate service provider as per requirement of the internal stakeholders Vendor Performance Preparation and Control of Admin Budget Publishing of dashboard / Monthly MIS review with HRBP & Head HR Review and approval of compliances on Compliance Management System (Legatrix) Liaison with various statutory bodies, gram panchayat, legal team etc from time to time Administration and Management of services like drinking water, etc Vendor Rate negotiations and finalization of commercials Upkeeping and Maintenance of the Plant and D&R facilities. Participate in various HR and admin / Vendor / Customer Audits Administration of various contracts such as Pest control, housekeeping, Canteen, Painting & repairs, Security, vehicle/ Transportation, etc Review of Vendors monthly bills and Invoices and payment within timeline. All Vendor compliances Audit. Training / Conferences / Event Planning as per requirement Payroll inputs review and approval Qualifications, Experience & Skills Education: MBA HR / MSW / MPM / MMS. Experience: 04-08 Years of experience in the field of HR/admin in any Manufacturing/Engineering/Food processing Industry. Skills and Capabilities: Excellent communication skill both verbal & written Proficiency in operating MS office Attention to details Analytical thinking Problem solving Attitude

We're Hiring: HR Admin (Night Shift) Location: Vadodara Shift: Night Shift Experience: 1+ Years in Admin & Procurement Are you someone who thrives in a structured, fast-paced environment and loves keeping operations running smoothly behind the scenes? We're looking for a proactive and detail-oriented HR Admin with at least 1 year of experience in administration and procurement to join our team during the night shift. Key Responsibilities: Handle administrative support for the HR team Maintain and organise employee records and documentation Coordinate procurement of office supplies and services Assist in on boarding & off boarding processes Support compliance and audit documentation Manage vendor communication and follow-ups What Were Looking For: 1+ years of experience in administration and procurement Excellent communication and coordination skills Comfortable working in a night shift Strong organisational and multitasking abilities Familiarity with MS Office & basic HR operations

Role & responsibilities Responsible for HR & Admin activities for Eagle Realty and supporting HR functions of other group companies. Develop and implement HR & Admin policy and process Registration and applying for licenses for the new division S&E, PF, ESI and other required mandatory registration related to Real Estate industry Responsible for recruitment, selection, negotiation and onboarding process. Ensure Compliance with all labour laws, regulation, and company policies related to employment, health and safety Identify training needs and design development programs to enhance employee skills and competencies. Manage performance evaluation processes and provide guidance to managers on performance improvement plans and development opportunities Maintain accurate HR records and documentation, including personnel files, attendance records, and HRIS updates. Handling HR Operations, Employee Engagement and general administrative function of Eagle Realty. Coordination with Reporting Manager and Department Heads/Team for smooth functioning of Operations. Prepare regular reports and metrics on HR key performance indicators (KPIs) for management review and decision-making. Supporting on legal documentation for Eagle Realty. Ensure statutory compliances and records are in place Contact - 7550186111/hr2@eaglesoftware.in

Hiring for Japanese MNC | Admin Coordinator & Interpreter | Bidadi, Bangalore Salary: up to 9.5 LPA Contract Type: Permanent Role Working Hours: 9:00 AM - 5:30 PM (Monday to Friday) Key Responsibilities: Japanese-English interpretation (daily conversation level to basic business communication)- Business travel arrangements for Japanese staff (flight booking, hotel reservation, transportation) VISA, FRRO, and other administrative procedures- Coordination with local vendors and service providers- General office support and assistance to Japanese expats Requirements: Minimum 1-2 years of experience in interpretation, translation, or general affairs Japanese language proficiency: Daily conversation (advanced) to Business (basic) level English communication skills Strong organizational and multitasking abilities Proficiency in MS Office (Word, Excel, Outlook) Benefits: Medical Insurance Bonus- Fixed:1 Months(1 times a year;) To apply, send your resume to anita.n@rgf-hragent.asia

Prudent Corporate Advisory Services Ltd is urgently hiring for the post of Admin Executive . Location : Ahmedabad Job Responsibilities :- - Maintain Stationary, Take care for stationary requirements for HO and all branches. - Take care of visiting cards. - Travel Management - Arrange executive travel, hotel and dining arrangements as needed. - Vendor Management - Maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services. - Handle requests, feedback and queries quickly and professionally. - Maintains and Take care of housekeeping. - Develop and carry out an efficient documentation and filing system for both paper and electronic records. - Monitor, handle and keep tabs on office maintenance matters. - Arranging telecommunications facility like voice data and net support. - Ability to multitask and prioritize daily workload Looking for male candidates only. Interested candidates can share their updated resume on jobs@prudentcorporate.com

Oversee daily administrative operations at the site Coordinate facility services including housekeeping, pantry, and security Maintain site documentation, records, and MIS reports Monitor attendance and manpower deployment Required Candidate profile Handle email communication with the client and internal stakeholders Assist in audits, inspections, and client reviews Coordinate with vendors and internal teams for smooth operations

Key Responsibilities: Maintain overall office cleanliness, including desks, pantry. Serve tea, coffee, and water to staff and visitors. Assist in facility and admin-related tasks as required. Perform filing and basic office organization. Take care of the office pantry and manage inventory of items/stationery. Act as store incharge keeping items stocked and organized. Deliver and collect documents or parcels from customers, banks, etc. Handle any outside work assigned by management. Must be able to ride a two-wheeler for document delivery and errands. Other Miscellaneous work Requirements: Prior experience in office assistance or housekeeping role will be an added advantage. Ability to ride a two-wheeler (with valid driving license). Basic understanding of office etiquette and hygiene. Honest, punctual, and well-mannered. Should be trustworthy and hardworking. Knowledge of local routes is a plus. Knowledge of Kannada, English, Hindi & any other Languages will be an added advantage.

Looking for able Male Candidates from Ex Defense/ ex police back ground manage end to end all oft and hard services for a well known corporate company in Oil and gas And facility Management Required Candidate profile Good communication skills and physically fit candidates age below 40. Whatsap your cv on 8130130208

Expertise in MIS/Excel/Billing software desired,Excellent understanding and experience of Admin requirements, Ability to work effectively with and gain confidence and respect of senior management, Relationship management skills

Roles and Responsibilities Coordinate travel arrangements for employees, including booking flights, hotels, and transportation. Oversee canteen management services to ensure smooth operations and maintain high standards of hygiene. Supervise housekeeping staff to ensure cleanliness and organization of company premises. Ensure effective guest house management by coordinating check-ins/check-outs, handling complaints, and resolving issues promptly. Monitor security measures to maintain a secure environment for employees and assets. Desired Candidate Profile 3-5 years of experience in administration or related field (facility management). Strong knowledge of admin activities such as correspondence, scheduling, record-keeping. Excellent communication skills with ability to work effectively with diverse stakeholders. Proficiency in managing multiple tasks simultaneously while maintaining attention to detail. Preference Core Admin Profile Immediate joiners Location : Bhiwadi - Rajasthan

Key responsibilities of a pharma marketing administrator may include: Administrative Tasks: Organizing meeting schedule and venues (hotel bookings) for review meetings and cycle meetings Arranging travel and accommodation for marketing team Organizing the consignments and dispatches of marketing collaterals regularly Handling marketing-related administrative inquiries. Managing marketing calendars and deadlines. Taking minutes at meetings Maintaining marketing files and documentation Data Management: Entering and updating data from marketing campaigns and sales activities. Generating reports and analysis based on marketing data Campaign Execution Support: Managing logistics for marketing events and materials. Assisting in the development and implementation of marketing campaigns. Coordinating with field team members, external vendors and agencies. Budgeting and Tracking: Monitoring marketing campaign budgets and expenditures. Preparing budget reports and identifying areas for cost optimization. Skills required for a pharma marketing administrator: Technical skills: Expertise in MS office (Excel, word, Powerpoint, Outlook), CRM systems, marketing automation tools, and data analysis software. Strong organizational skills: Ability to manage multiple tasks and prioritize effectively. Attention to detail: Ensuring accuracy in data entry and compliance with regulations. Proficiency in data analysis: Interpreting marketing data to generate insights. Communication skills: Clear and concise communication with marketing teams and stakeholders. Good negotiation skills is desired.

Location :Kumbalgodu Looking for min 2+yrs of experience who has good experience in Admin and Basic knowledge in Accounts. Salary: upto 50k. Kanada speaking is Must.

We are looking for Office boy for general office cleanliness, errands, serving refreshments, and providing administrative support as required. Call on +91 9638621212

Job Description: Calendar & Schedule Management: Manage and coordinate complex schedules, ensuring efficient time management and meeting prioritization. Travel Arrangements: Arrange domestic travel, including flights, accommodations, and itineraries, while managing last-minute changes. Communication & Correspondence: Screen and respond to emails, calls, and other inquiries on behalf of the executive, drafting responses and escalating as needed. Meeting Preparation: Prepare agendas, take meeting notes, and follow up on action items to ensure timely completion. Document Management: Prepare reports,and other documents, ensuring accuracy and professionalism. Supporting the wider team as required. Acting as the point of contact among executives, employees, clients and other external partners Make travel and accommodation arrangements Managing MDs Personal and official Expenses. Requirements and skills Work experience as an Executive Assistant, Personal Assistant. Basic MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills

2+ years experience HR Strategy Development & Implementation Lead the development and implementation of HR strategies and initiatives that support business objectives 8447732667 Required Candidate profile Strong leadership, communication, and interpersonal skills. • Excellent problem-solving abilities and conflict resolution skills. • In-depth knowledge of HR best practices tsprecruiter02@gmail.com

* Receptionist cum Admin Executive * Greeting and Welcoming: Receiving and directing visitors, clients, and employees in a professional and welcoming manner. Answering Calls: Managing incoming calls, screening and forwarding them to the appropriate personnel. Meeting and Appointment Scheduling: Coordinating and scheduling meetings, managing calendars, and preparing meeting rooms. Mail and Deliveries: Handling incoming and outgoing mail, packages, and courier services. Maintaining Reception Area: Ensuring the reception area is tidy, presentable, and stocked with necessary supplies. Office Management: Overseeing general office administration, including managing office supplies, equipment maintenance, and coordinating with vendors. Document Management: Filing, organizing, and maintaining important documents, records, and databases. Travel Arrangements: Coordinating domestic and international travel arrangements for employees. Data Entry and Reporting: Performing data entry tasks, generating reports, and maintaining records. Event Coordination: Assisting with the planning and execution of office events and meetings. Support to HR/Finance/Other Teams: Providing administrative support to various departments as needed. Facility Management: Coordinating with vendors for maintenance and repairs of office equipment and facilities. Inventory Management: Monitoring and managing office supplies, stationery, and pantry items. Key Management: Managing office keys, including assigning, distributing, and collecting them.