359 Admin Activities Jobs - Page 8

Roles and Responsibilities Manage front desk operations, ensuring a smooth flow of communication between departments. Handle incoming calls, emails, and visitors with professionalism and efficiency. Maintain accurate records of office activities, including attendance tracking and filing documents. Provide administrative support to the team by performing tasks such as data entry, document preparation, and record-keeping. Assist in event management by coordinating logistics, scheduling appointments, and handling travel arrangements. Desired Candidate Profile 1-5 years of experience in administration work or related field (front desk/front office operations). Strong skills in asset management, general office management, office administration, office coordination. Proficiency in receptionist activities including phone etiquette and customer service.

Purpose of the position : The purpose of the EIRH FOI Manager role is to ensure the smooth, safe, and efficient operation of Evonik India Research Hub by managing both the technical and soft services, including the management of the critical infrastructure. Key Responsibilities: Oversee & manage the below activities : high-tension power lines and low-tension electrical panels. Operate and monitor transformers, diesel generators, fire suppression systems, public address system. Maintain and inspect fire extinguishers & monitor fire alarm systems. Manage plumbing system. And monitor water tank levels and conditions. Monitor and maintain elevators. Operate VRF air conditioning system, Air Handling Units Maintain server room air conditioning & Operate chiller system for building cooling. Manage VAV/CAV systems, building exhaust systems. Manage lab fume hoods & scrubber systems for air cleaning. Operate compressed air systems, vacuum systems and also manage nitrogen generation systems. Manage stock of technical supplies and materials. Order diesel for generators and also Monitor diesel levels. Handle electricity billing with MSEDCL. Create and verify facility snag lists. Issue work permits to vendors. Maintain DLP or AMC trackers. Operate UPS systems. Manage building lighting. Operate and monitor Distribution Boards. Perform PPM on electrical DBs. Perform repairs on flushing systems. Manage Sewage Treatment Plant. Manage Effluent Treatment Plant. Operate Deionized Water Plant. Manage Water Treatment Plant. Operate and monitor gas storage systems. Manage daily cleaning and upkeep of facilities. Oversee waste collection and disposal. Maintain outdoor areas and gardens. Implement pest control measures. Oversee cafeteria operations and food services. Plan and set up for corporate events. Provide customer service and hospitality support. Maintain restroom cleanliness and stock supplies. Manage incoming and outgoing mail and packages. Maintain facility signage for clarity. Oversee compliance of vendors providing soft services. Education & Experience required : Any Graduate having minimum 12-15 years of relevant work experience in managing the above activities. Prefer candidate with Engineering background.(Diploma / Degree)

Job Summary We are seeking a dynamic Finance and Admin Executive to handle end-to-end finance operations and administrative support. This role involves coordination with HR for payroll, Invoice generation, Expenses Management, Taxation, Employee travel, facility and vendor management. Key Responsibilities Finance: Coordinate for monthly payroll with HR (Attendance, LOP, F&F). Raise client invoices, follow up on payments, maintain AR records. Ensure timely GST, TDS filings and compliance with tax regulations. Working on Organizations Statutory requirements. Ex: PF, ESI & Gratuity etc., Keeping track on Employees Medical Insurance along with Monthly / Yearly renewals. Process employee reimbursements, vendor payments, and maintain expenses reports. Coordinate with Company Auditors and ensure on appropriate IT returns filing & Tax payments. Coordinating with Payroll Services vendor for timely Salary processing, TDS, PF & ESI requirements. Support internal/external audits and maintain accurate books using Tally/ERP. Prepare basic MIS reports and assist in budgeting. Admin: Arrange employee travel (flights, accommodation, cab), and maintain travel logs. Office facilities Management (Monitoring House Keeping & Office Maintenance). Track and replenish office supplies and stationery. Coordinate with vendors for admin services and maintain contracts. Oversee company assets (Laptops, System Hardwares, Hard Furnitures, ID cards etc.,) and inventory. Handle the ISO process & its activities. Qualifications: B.Com/BBA or related degree fresher. Knowledge of Tally, MS Excel, GST and payroll processes. Strong coordination, communication and documentation skills. Ability to multitask and work independently. Work location - Chennai Working Hours: 9:30AM to 7:00 PM Monday to Saturday Imemdaite Joiners can contact the below number and send their profile directly to the given Email ID's. Contact Details Name : Ms. Thrisha J Contact No : 8778845243 Email : thrisha@betamonks.com / hr.chennai@betamonks.com

Roles and Responsibilities Manage administration activities, including housekeeping, stationery, and vendor management. Coordinate canteen and cafeteria services for employees. Ensure smooth operation of BPO facilities by handling day-to-day tasks efficiently. Maintain high standards of cleanliness and organization throughout the office premises. Provide exceptional customer service to internal customers (employees) through effective communication. Desired Candidate Profile 1-6 years of experience in administration or related field. Strong knowledge of admin activities, BPO operations, canteen/cafeteria management, housekeeping practices, and stationery procedures. Excellent organizational skills with attention to detail and ability to multitask effectively.

Roles and Responsibilities Manage day-to-day administration activities at site, ensuring smooth operation of construction projects. Oversee guest house management, including catering services and maintenance tasks. Coordinate with various departments to ensure seamless execution of administrative tasks related to construction projects. Perform general administration work such as record-keeping, filing, and correspondence. Ensure compliance with company policies and procedures. Desired Candidate Profile 3-8 years of experience in administration or a similar field (construction industry preferred). Strong understanding of admin activities, site administration, construction projects, guest house management, cafeteria management. Excellent organizational skills with attention to detail; ability to multitask effectively.

About the Role We are looking for a proactive, committed, and resourceful Executive Secretary / Administrative Coordinator to work closely with our founding team across multiple ventures. This individual will play a pivotal role in managing end-to-end secretarial and administrative responsibilities, enabling smooth functioning of day-to-day operations and long-term strategic initiatives. Key Responsibilities Company Incorporation & Compliance Coordinate and manage the incorporation process for multiple entities. Ensure ongoing compliance with statutory and regulatory requirements (ROC filings, MCA, GST, etc.). Liaise with Chartered Accountants, Company Secretaries, and legal advisors as needed. Documentation & Recordkeeping Maintain accurate records of meetings, resolutions, filings, and correspondence. Draft, edit, and file legal and administrative documents as required. Grant Applications & Empanelments Identify, prepare, and submit applications for relevant grants or startup schemes. Handle all documentation, follow-up, and interaction with government departments or affiliated bodies. Administrative Support Handle calendar management, travel coordination, and task tracking for the founding team. Manage vendor relationships, purchase orders, and general office administration. Ad-hoc and Follow-up Activities Take complete ownership of tasks and ensure timely closuresbe it a government follow-up, courier dispatch, or coordination with banks or consultants. Willingness to do what it takes” to ensure nothing falls through the cracks. Preferred candidate profile 3–5 years of experience in administrative, secretarial, or compliance-related roles. Preferably a female candidate with a high degree of ownership and maturity. Should be comfortable working late if needed and managing flexible hours. Fluent in English and Tamil; strong communication and coordination skills. Familiarity with startup environments, DIPP registration, MSME, and government schemes is a plus. Proficient in MS Office, Google Workspace, and basic document automation tools.

organisationalAbout the Role: We are seeking a dynamic and experienced HR cum Admin Executive to join our team and play a crucial role in supporting both the human resources and administrative functions of the organization. This position would directly report to senior management and is ideal for someone who thrives in a fast-paced manufacturing environment and can balance people management with back-end operations. Key Responsibilities: Human Resources: Manage end-to-end recruitment processes (job postings, screening, interviews, onboarding) Maintain and update employee records and HR databases Handle monthly payroll processing and attendance tracking Coordinate with our payroll consultant to ensure compliance with labour laws, ESIC, PF, and other statutory requirements Coordinate employee engagement initiatives and grievance handling Support performance appraisal and evaluation processes Administration: Oversee day-to-day office operations and ensure smooth administrative workflows Manage vendor relationships for office supplies, utilities, and facility maintenance Maintain office assets and inventories Organize internal meetings, appointments, and travel arrangements Coordinate with accounts and operations departments as required Management Assistance: Act as a point of contact between management and staff Prepare reports, memos, presentations, and other documents as needed Assist senior management with special projects and confidential matters Qualifications & Skills: Bachelor's degree in Human Resources, Business Administration, or a related field (MBA preferred) 45 years of proven experience in HR and admin roles, preferably in a manufacturing or industrial setting Good understanding of labour laws, payroll software, and compliance procedures Excellent communication, organizational, and interpersonal skills Proficiency in MS Office (Word, Excel, PowerPoint) and HRMS tools Ability to multitask, maintain confidentiality, and work independently Salary & Benefits: No bar on salary for the ideal candidate Benefits such as insurance, PF and paid leaves A collaborative and growth-oriented work environment Opportunity to be a core part of the company’s operational and people strategy Performance-based incentives and long-term growth potential

Roles and Responsibilities Manage office administration, ensuring smooth day-to-day operations. Perform other miscellaneous duties as required by senior management. Coordinate with team to ensure seamless communication and collaboration. Travel Arrangements to be made.

Manage calendars and schedule appointments for executive team members Arrange travel, including flights, hotels, and ground transportation Coordinate events, including meetings, conferences, and off- site retreats Role & responsibilities Preffered Candidate to- Ability to work collaboratively with other team members and departments Strong customer service skills and ability to interact with clients and vendors Experience in budget management and financial reporting

Role & responsibilities Manage front desk operations, ensuring smooth visitor interactions. Coordinate travel and accommodation for employees. Oversee inventory management to maintain office supplies efficiently. Support administrative expenses and cash flow management. Maintain and analyze MIS reports for effective decision-making. Assist the HOD with scheduling and administrative tasks. Handle administrative procurement and vendor coordination. Preferred candidate profile Strong English communication is mandatory 2+ years of Admin experience, with a strong understanding of Administrative task and front desk management. Presentable and Good experience with Data management - MS Office, MIS Other; 6 Days working, Sunday off, day shift - 10 Am to 7 pm pf and gratuity benefits 24 annual PL and 10 Indian Holidays

Key Responsibilities 1. Administrative Support: Provide administrative support to executives and departments, including calendar management, meeting room arrangement, and document preparation. Assist with office management tasks, such as ordering office stationery and supplies and managing office equipment. Handle incoming calls, emails, and enquires in a professional and timely manner. Involve in event management on occasions like employee birthdays, festivals and celebratory events. 2. Vendor Management: Maintain vendor contact information and records and ensure all vendor agreements, contracts, and documentation are properly filed and up to date. Prepare regular reports on vendor activities, expenditures, and performance metrics. 3. Communication and Coordination: Serve as the primary point of contact for all departments in regards to admin related enquiries and support for employees. Managing and coordinating with the office boys, drivers, and hygiene staff to maintain cleanliness, efficiency, and a welcoming atmosphere throughout the office environment. Monitoring office expenses and costs and liaising with the accounts department for bill clearance. Be well versed with MIS reporting and MS Excel to prepare accurate documents.

About the Role: A One Advisory is seeking a proactive and highly organized Office Coordinator to manage day-to-day operations at our Kolkata office and provide remote support for our facilities across Delhi, Bangalore, Chennai, Pune, Ahmedabad and Hyderabad. The ideal candidate will be responsible for ensuring smooth facility operations, managing vendors, coordinating travel and office logistics and supporting administrative functions. Key Responsibilities: 1. Facility & Office Management Oversee day-to-day facility operations. Coordinate with co-working spaces and facility providers in other cities. Manage maintenance and servicing of infrastructure like HVAC systems and general office utilities. 2. Security & Access Management Handle installation, maintenance, and management of CCTV and biometric systems across all locations. 3. Pantry & Supplies Management Ensure availability and upkeep of pantry items including coffee machines, snacks, water and office supplies. Manage inventory and reorder stationery and essential items. 4. Travel & Accommodation Coordination Manage all travel arrangements, including flight, train, taxi bookings and hotel accommodations for staff. 5. Administrative & Event Support Provide logistical and administrative support during office events, meetings or team gatherings. Assist in day-to-day admin tasks as required. 6. Vendor & Inventory Management Liaise with vendors for services, purchases and maintenance. Keep track of inventory levels and manage procurement efficiently. 7. IT & Systems Setup Coordinate setup and troubleshooting of office IT equipment like laptops, desktops, printers, routers, etc. Work with vendors for hardware/software repairs and installations. 8. Data & MIS Data collation & MIS data entry 9. Mobile & Communication Management Handle SIM card allocation, mobile phone billing and related service issues. 10. Staff Supervision Oversee the work and schedule of the office boy to ensure cleanliness and timely completion of support tasks. Desired Skills & Experience: Prior experience in office coordination, admin or facility management roles. Excellent organizational and multitasking abilities. Basic knowledge of IT and office systems (hardware & software) would be preferred. Good communication and negotiation skills. Familiarity with tools like MS Office, email and online travel booking platforms.

1. Office Management including all Admin and HR activities in factory 2. Vendor Coordination 3. Documentation & Record Keeping 4. Support Services - ISO 5. Compliance & Safety 6. Team Collaboration 7. Training and employee engagement activities Required Candidate profile • Proven experience of 5+ years in an administrative and HR role. • Strong organizational and multitasking skills. • Proficiency in MS Office software. • Excellent written and verbal communication.

We are seeking a highly organized and proactive Executive Assistant-(Married Female candidate only) to support our senior leadership team. This role requires exceptional communication and multitasking skills, as well as discretion, professionalism, and a high level of confidentiality. The ideal candidate will act as a strategic partner to the executive(s), ensuring seamless day-to-day operations and enabling them to focus on high-priority initiatives. Key Responsibilities: Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements Serve as the primary point of contact between executives and internal/external stakeholders Prepare and edit correspondence, presentations, reports, and meeting agendas Attend meetings and take detailed notes or minutes as needed Handle confidential information with integrity and discretion Assist with personal tasks and errands as required by the executive(s) Coordinate logistics for meetings, events, and offsite engagements Conduct research and compile data to support decision-making Monitor and follow up on action items and deadlines Liaise with other departments to ensure efficient communication and workflow candidate profile

Urgent Opening for a Female Office Admin Executive Job location : Goregaon West Office Admin work Making Quotation Data Entry work Payment follow ups Letter drafting Office management client coordination etc Urgent Opening can join immediately

Responsibilities: * Manage accounts payable & receivable * Reconcile financial statements * Provide administrative support * Handle accounting tasks * Maintain MIS systems * Billing * Assist to Admin Manager WhatsApp:- 9509539080 Health insurance Provident fund

Daily supervision of office housekeeping and cleanliness Monitor and maintain CCTV camera functionality and footage checks Support during office events – arranging food, gifts, and logistics Maintain stock of office supplies & gift inventory Required Candidate profile Minimum 6 months of experience in administrative or office assistant role Basic understanding of office management and coordination Trustworthy punctual with a problem-solving attitude

Role & responsibilities 1. Support in arranging meeting rooms, common areas, and special event spaces for internal and external meetings. 2. Handle incoming communications (emails, calls, and requests) and direct them to the appropriate person or department. 3. Provide day-to-day office management, ensuring efficient and smooth office operations. 4. Manage office supplies, equipment, and ensure that the office environment is well-maintained and organized. 5. Assist the Admin Manager with administrative tasks such as budgeting, invoicing, and tracking expenses. 6. Coordinate travel arrangements, including flights, accommodations, and transportation 7. Build and maintain relationships with vendors and service providers related to facility management (cleaning, maintenance, office supplies, etc.). 8. Oversee daily operations and maintenance of office facilities, ensuring a clean, safe, and functional work environment. 9.Coordinate with vendors and contractors for routine maintenance, repairs, and facility-related projects. Preferred candidate profile Any Graduate 3-5 years of experience in Admin Proficiency in MS Office (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team to support facility needs.

• Provide academic and career counselling • Assist with course selection • Resolve student concerns • Track progress, conduct orientations • Organize career events • Maintain records and support enrollment • Manage daily administrative tasks.

Supervise and coordinate the daily activities of indoor and outdoor cleaning staff and other admin staffs Assign cleaning duties and manage work schedules to cover all required areas effectively. Lookafter Renovation and Existing Project works

Job Title :Admin Executive Department :Administration Employment Type :Full-time Job Purpose : To ensure the smooth and efficient operation of the office by handling daily administrative tasks, supporting departmental operations, and maintaining effective coordination with internal teams and external vendors. Key Responsibilities : Manage day-to-day administrative operations of the office. Monitor and maintain office supplies inventory and place orders as needed. Coordinate with vendors for office maintenance, stationery, courier, housekeeping, and other admin-related services. Handle travel arrangements, hotel bookings, and logistics for employees and guests. Maintain records of attendance, gate passes, and general administrative documentation. Assist in organizing meetings, events, and training sessions. Ensure cleanliness, safety, and proper maintenance of office premises. Support facility management, including AMC tracking and service requests. Prepare expense reports, petty cash management, and billing coordination. Provide general support to visitors and act as a point of contact for internal teams. Key Requirements : Bachelors degree in any discipline (preferred: B.Com, BBA, BA). 13 years of experience in administrative or office management roles. Proficient in MS Office (Word, Excel, Outlook). Strong organizational and time management skills. Good written and verbal communication skills. Ability to handle multiple tasks and work under pressure. Professional behavior and a problem-solving attitude. Desirable Attributes : Experience working in a structured corporate or manufacturing environment. Basic knowledge of facility management or vendor coordination. Familiarity with basic HR administrative processes is a plus.

Urgent opening only looking for male candidate Job Description : Admin Executives Experience : 3 to 5 years location : Thirumazhisai Education : Negotiable If you interested means kindly share your updated CV Mobile 7358546933 Mail – hr@leadhr.net

Roles and Responsibilities (only for Females ) Manage front desk operations, ensuring a smooth flow of communication between departments. Handle guest relations, providing exceptional customer service to visitors and clients. Coordinate courier management, handling deliveries and maintaining accurate records. Oversee housekeeping management, ensuring cleanliness and organization of the office space. Able to handle daily task , monthly task on time. Should be good with Phone handling, taking quotations and cordinating with vendors. Able to coordinate task with HR and Accounts Team.

Roles and Responsibilities Manage day-to-day administrative tasks, including petty cash management and housekeeping. Coordinate canteen services for employees, ensuring timely delivery of food and beverages. Oversee guest house operations, providing exceptional hospitality to visitors. Perform various administration activities such as record-keeping, filing, and data entry. Ensure compliance with company policies and procedures.

We are Hiring for Office Admin for our client company for Powai, Mumbai location Job description- 10+ Years in Office Administration Office Administration, Maintenance & Cleanliness of the Office., To Ensure daily housekeeping is done in most effective manner and within the specified time. Oversee facility management Travel bookings in optimum time and budget - this includes all accommodation, flight, train, bus and car bookings Maintaining and updating list of vendors. Maintain the inventory of office supplies, stationery & pantry material. Repair and maintenance of office equipment Lights, ACs, and Furniture’s, etc.-Oversee the work of Office boys and House-keeping boys/support staff. Maintaining staff attendance & Leave record, sending daily attendance on timely basis, co-ordinating with site admin for collating all leave related data. Prepare monthly attendance report To update company database and attendance software with the data of new/resigned/transfer employees. To assist in handling statutory compliances Opening of new salary accounts (accurately and within time limit) Data entry and checking as required from time to time. Coordination with external agencies for facility management, CUG cards, etc. I card, Visiting card and letterhead preparation. Preparing monthly reports – stationery, pantry, other assets, etc Purchases of printed materials and forms by obtaining requirements, negotiating price, quality, and delivery, approving invoices of pantry & stationery Prepare corporate credit card statement on weekly basis. Co-ordination with site Admin teams. To accomplish Administration department and organization mission by completing related results as needed. Outdoor office work as may be required Looking for candidates who can join immediately or within 20 days.