129 Visitor Management Jobs

The job is based at the regional office HR, Malabar Gold and Diamonds showroom, M G Road, Ernakulam and is open for female candidates above 21 years of age. The required qualification for this position is any graduation. Freshers are also welcome to apply for this full-time job opportunity. Key responsibilities for this role include updating and maintaining visitor data in the Visitor Management system, handling telephone operations professionally by attending, making, and transferring calls, passing messages to the respective persons, coordinating seating arrangements in the reception/waiting room, assisting the HR team in sourcing, onboarding, and data management, and ensuring that all activities are carried out as per the Standard Operating Procedures of the company. The benefits offered for this position include food provision, health insurance, and Provident Fund. The work location is in person at the mentioned showroom.,

Role & responsibilities Daily Walk ins Management -Housekeeping Management ,Petty cash handling -Pantry & Cafeteria Management -Attending visitors -Vendor Management -Allocate office spaces according to needs -Conference /Meeting room booking -Travel arrangement -Event management -Courier Management Those who interested only can apply Interested call or Whatsapp - 9791323171. Work location - Begumpet , Hyderabad Preferred candidate profile Any degree with system knowledge is must , Attractive salary & other benefits.

Looking FEMALE candidate with below skills: Visitor Management & Hospitality Event Coordination & Support Facility Assistance & Operations CRM Handling & Data Management Employee Engagement Activities Professional Communication & Presentation

Key Responsibilities: Reception and Visitor Management: Greet and welcome visitors, clients, and employees in a professional and friendly manner. Register and sign in visitors, provide them with appropriate visitor badges, and ensure their comfort during their visit. Answer incoming telephone calls and transfer them to the appropriate employee or department. Respond to inquiries and provide information to visitors and callers. Administrative Support: Coordinate and schedule appointments, meetings, and conference room bookings. Manage and maintain the front desk area, ensuring it is clean, organized, and well-presented at all times. Receive and distribute incoming mail, packages, and deliveries. Maintain office supplies inventory and place orders when necessary. Communication and Coordination: Communicate with employees, clients, and visitors to ensure smooth operations and address any needs or concerns. Coordinate with various internal departments to relay messages, provide necessary information, and assist in resolving issues. Assist with travel arrangements, including booking flights, accommodations, and transportation for employees or clients. Record Keeping and Documentation: Maintain accurate records of incoming and outgoing visitors, calls, and messages. Update and manage electronic databases, contact lists, and directories. Generate and distribute reports, memos, and other documents as required. Safety and Security: Monitor and ensure the security of the front desk area by maintaining visitor logbooks, surveillance, and access control systems. Follow established security procedures, including issuing visitor badges and enforcing visitor policies. Handle emergency situations calmly and efficiently, such as evacuation procedures or contacting appropriate authorities. Customer Service: Provide exemplary customer service by addressing inquiries, resolving complaints, and ensuring visitors have a positive experience. Assist in coordinating and organizing special events or activities hosted by the organization.

As the Administrator at our organization, you will be responsible for overseeing various key functions to ensure the smooth operation of our office buildings and premises. Your primary responsibilities will include: Facility & Utility Management: You will be tasked with maintaining the upkeep of our office buildings, plant infrastructure, and common areas to ensure they are in optimal condition. Security Management: Your role will involve managing security operations, including access control, CCTV surveillance, gate pass systems, and emergency response protocols. You will collaborate with security agencies for deployment, training, and periodic audits to uphold safety standards. Housekeeping & Hygiene: Monitoring and managing housekeeping services across plant and office premises will be crucial in maintaining cleanliness and hygiene standards. Regular quality checks and adherence to SOPs will be necessary to ensure a conducive working environment. Canteen Management: Overseeing the daily operations of the staff canteen will be part of your duties, focusing on hygiene, food quality, cost control, and efficient service delivery. Managing vendor contracts and feedback mechanisms will be essential for continuous improvement. Transportation Management: You will be responsible for ensuring efficient transportation services for employees, managing pickup/drop schedules, vehicle availability, and maintenance. Optimizing routes and controlling related expenses will be key in providing seamless transport facilities. Uniform & Material Management: Managing the issuance, stockkeeping, and replenishment of staff uniforms and safety gear will be integral to your role. Coordinating with vendors for procurement and distribution as per shift and department requirements will ensure smooth operations. Biowaste Product Liquidation: Your responsibilities will include overseeing the collection, categorization, and disposal of biowaste products in compliance with company and environmental guidelines. Coordinating with vendors for timely pickup and maintaining proper documentation will be essential. Visitor Management: Maintaining a robust visitor management system, including gate passes, visitor escorts, and safety briefings, will be crucial. Keeping visitor records and ensuring adherence to site protocols will help uphold security standards. Vendor & Contract Management: Identifying, evaluating, and managing vendors for various services will be part of your role. From preparing scopes of work to finalizing contracts and monitoring service delivery, your oversight will be essential for effective vendor management. Cost Control & Budgeting: Your responsibilities will also include preparing the annual administrative budget and ensuring adherence to cost-saving measures. Tracking and controlling expenses across all admin functions while maintaining service quality will be a critical aspect of your role. Key Skills & Competencies required for this position include strong leadership and team management abilities, vendor negotiation expertise, knowledge of compliance and statutory requirements, crisis and emergency management skills, excellent communication, interpersonal skills, and proficiency in MS Office and facility management systems.,

You are looking to hire Security Guards for your warehouses. Your responsibilities will include monitoring entry and exit points of the premises, conducting regular patrolling of assigned areas, checking ID cards and maintaining visitor logs, reporting any unusual or suspicious activities, assisting in emergency situations like fire or medical emergencies, ensuring all security equipment is functioning properly, preventing unauthorized access, and handling security violations. This is a full-time job with day shift, night shift, and rotational shift schedules. The work location is in person at the warehouses.,

As a security guard, your role involves deterrence and prevention of criminal activities by maintaining a visible presence on the premises. Regular patrolling, both on foot and in vehicles, is crucial to identifying and addressing potential security breaches. Monitoring surveillance cameras, alarms, and other security systems is essential to detect any unusual activity or potential threats. Additionally, you will be responsible for controlling access to buildings and properties, verifying identifications, and ensuring that only authorized personnel enter. In terms of protection and safety, your duties include safeguarding buildings, equipment, and assets from theft, vandalism, and damage. You must be trained to respond efficiently to emergencies such as fires, medical incidents, and security breaches to ensure the safety of individuals and property. If you are trained in first aid, you may also need to provide assistance to those who are injured or require medical attention. Enforcing rules and regulations to maintain a safe and orderly environment is another key aspect of your role. Communication and reporting are vital components of your responsibilities. You will be required to maintain detailed logs of your activities and any incidents that occur, which will be valuable for security assessments. Effective communication with supervisors, management, and other relevant parties regarding security concerns and incidents is essential. Additionally, you will greet visitors, verify their identity, and provide directions or assistance when needed. As a security guard, you may also act as a liaison with public safety officials, such as the police or fire departments. In addition to the main responsibilities, you may be assigned some additional tasks such as light maintenance duties like checking locks and securing windows. Conflict resolution skills are also important as you may need to de-escalate conflicts and resolve minor disputes. Adherence to established security protocols and procedures is crucial in maintaining a secure environment. Collaborating with other security personnel and emergency responders as part of a team is also expected. This is a full-time, permanent position that offers benefits such as cell phone reimbursement and health insurance. The schedule includes day and morning shifts, with a yearly bonus provided. The preferred languages for this role are English and Hindi. The work location is in-person.,

You should have excellent computer proficiency, including MS Office, Excel, Photoshop, and other ERP software for data entry work. A good typing speed is required, along with proven experience in managing data entry tasks. Your skills in record management are essential, as you will be responsible for managing manual registers and software records. Time management, punctuality, and the ability to manage visitors and greet them are crucial for this role. You should also be capable of handling stock management entries for materials and stationery items. All software entry work, records in Excel, and manual registers will be under your supervision. As the first point of contact for receiving incoming and outgoing couriers, posts, and documents, you will need to maintain proper entries in the courier register and ensure timely entries of employees" IN-OUT and punching in the system. Additionally, you will be responsible for maintaining the filing system at the site, including hard copies and manual registers with proper entries in Excel. Qualifications: - Any Graduate Experience: - 0 to 5 years Location: - Salem, Tamil Nadu, India Job Type: - Full-time Education: - Bachelor's (Preferred) Experience: - Total work: 1 year (Preferred) Work Location: - In person,

Job Description: Front Office Executive (Receptionist) Location: Shell India Corporate Office, Chennai Payroll Employer: G4S Secure Solutions (India) Pvt. Ltd. About the Client Organization Our client is a leading global energy and petrochemical company headquartered in the Netherlands, with a strong and diverse presence across India. From fuel retail to electric vehicle infrastructure, and from lubricants to sustainable energy practices, Shell India is committed to innovation, environmental sustainability, and community development. Position Overview We are looking to hire a female Front Office Executive (Receptionist) to manage front-desk responsibilities at the prestigious Shell India Corporate Office in Chennai. This role is specifically reserved for candidates with a physical disability, in support of our commitment to inclusive hiring and equal opportunity employment. Job Location 200 Feet Radial Road, Ganesh Avenue, Rose Avenue, Pallikaranai, Chennai, Tamil Nadu 600100 Vacancy Details Designation: Front Office Executive (Receptionist) No. of Vacancies: 1 Duty Pattern: 8 hours/day, 26 days/month Shift Timing: 9:00 AM to 6:00 PM (Sunday fixed weekly off) Salary (Cash in Hand): 40,000/- per month Joining Date: Immediate Document Submission Deadline: Immediate Candidate Eligibility Criteria Gender & Age Requirements Gender: Female Age: 25 to 35 years Disability Inclusion Criteria The role is suitable for candidates with physical disabilities, provided: There is no impairment of vision, speech, or hearing There is full functionality of hands, as the role requires extensive computer and phone use Educational Qualifications Minimum Graduate in any stream from a recognized Indian institution Certifications in First Aid, Fire Safety, or Baggage Scanning are advantageous but not mandatory Experience Requirements 12 years of experience in administrative roles Prior experience in Front Office/Receptionist/FOE/FOC roles is preferred Should be familiar with basic corporate security protocols and SOPs Skills & Competencies Communication Fluent spoken English with a neutral accent is mandatory Ability to understand and communicate with U.S.-based clients and employees Proficiency in Tamil and Hindi will be considered an advantage Technical Skills Proficient in MS Office, especially Word, Excel, PowerPoint, Outlook Minimum typing speed of 3040 WPM Experience handling internal communications and visitor management systems Interpersonal & Organizational Skills Strong sense of professionalism, grooming, and etiquette Excellent time management and multitasking abilities Capable of maintaining confidentiality and composure in high-pressure situations Front Office Responsibilities Greet and receive guests, clients, and employees professionally and courteously Handle incoming calls, emails, and communication with clarity and warmth Manage meeting room bookings, front-desk cleanliness, and visitor logs Coordinate internal events, team meetings, and admin support tasks Maintain front-desk documentation, mail handling, and inter-department communication Support administrative and HR departments with filing and documentation Appearance & Professional Conduct Requirements To maintain the corporate environment and international client interface, the candidate is expected to: Wear neatly pressed uniforms, with no jewelry or visible religious symbols Keep hair tied in a black bun; avoid use of make-up or nail paints Maintain daily hygiene, including well-trimmed nails and polished shoes Uphold a smart, pleasant, and confident appearance consistently during duty hours Employee Benefits Working with G4S Secure Solutions for Shell India includes: Competitive Salary Package Family Medical Insurance PF, Gratuity, Leave Wages, and Bonus (as per G4S and client policies) Opportunities for upskilling and career development Inclusive workplace culture that values respect, dignity, and support Contact Details for Application Contact Person: Mr. Abhay Mulik Email: abhay.mulik@in.g4s.com WhatsApp: 9113627282 How to Apply If you meet the above eligibility and are looking to be a part of a reputed multinational corporate environment, we encourage you to apply at the earliest. If this opportunity isnt relevant to you, please feel free to refer it to someone who may benefit from it.

Job Description: 1-Welcome visitors and handle incoming calls. 2-Maintain front desk and reception area. 3-Manage mail and courier services. 4-Perform basic admin tasks (data entry, filing, scheduling).

Experiential Centre Operations & Maintenance Oversee the daily operations of the Experiential Centre , ensuring that it is fully functional, well-maintained, and aligns with the organizations vision for the space. Ensure that all equipment and displays in the Experiential Centre are operational and regularly serviced, including any technology-based installations, interactive displays, or customer-facing tools. Visitor Management and Engagement Implement systems to manage visitors to the Experiential Centre , ensuring that they are greeted, registered, and guided appropriately. Work with the marketing and customer relations teams to ensure a smooth visitor experience, from arrival to the conclusion of their visit. Branding and Display Management Ensure the Experiential Centre is visually engaging, maintaining brand consistency across displays and exhibits. Coordination of Events and Activities Plan and coordinate events or promotional activities within the Experiential Centre , including product demonstrations, workshops, seminars, and VIP visits. Work closely with the Sales & Marketing or Events team to schedule and manage these activities, ensuring all logistics are handled, including catering, equipment, and other arrangements. Health, Safety, and Compliance for Experiential Centre Ensure that the Experiential Centre adheres to all health and safety standards, including emergency protocols specific to visitor activities, equipment handling, and facility management. Ensure compliance with any local laws or regulations concerning public spaces. Ensure all operations, facilities, and activities comply with local government regulations and security requirements. Regularly review and stay updated on changes to regulations and security standards to maintain compliance. Vendor and Supplier Management for Experiential Centre Manage relationships with external vendors providing services for the Experiential Centre . Negotiate contracts and ensure suppliers deliver on time and meet quality expectations. Budget Management for Experiential Centre Oversee and manage the budget for the Experiential Centre , including costs for installations, maintenance, staffing, events, and other operational expenses. Ensure that spending aligns with the department’s financial goals and identify areas where cost efficiency can be achieved. 8. Facility Management Oversee and manage a three-storey building , and office space, ensuring all areas are properly maintained and functioning efficiently. Supervise maintenance staff and coordinate the repair of office equipment, infrastructure, and security systems. Inventory Control Maintain and track office supplies, equipment, and other assets, including gym equipment and any specialized items for the Experience Centre. Implement processes for procurement, storage, and distribution of office materials. Security Management Develop and implement security protocols to ensure the safety of the premises, staff, and company assets, particularly for the Experience Centre . Coordinate with security agencies and monitor the security systems, such as CCTV cameras and alarm systems, ensuring compliance with local security regulations and company requirements. 11. Crisis Management and Problem Solving Ensure that contingency plans are in place for various scenarios and maintain a calm and strategic approach during crises.

As an office assistant, you will be responsible for managing office supplies and inventory by ensuring timely reordering and organization. You will play a key role in supporting the scheduling of meetings, appointments, and travel arrangements for team members. Maintaining a clean and organized office space is crucial to contribute to a professional atmosphere. Additionally, your role will involve data entry tasks and maintaining accurate records in various databases. You will also assist in preparing reports, presentations, and other documentation as required. Providing general administrative support, such as answering phones, greeting visitors, and directing inquiries to appropriate staff, will be part of your routine. This is a full-time, permanent position suitable for fresher candidates. The job offers a flexible schedule with day shifts. The ideal candidate should have completed Higher Secondary (12th Pass) education. The work location is in Pimpri-Chinchwad, Maharashtra, and the role requires in-person presence.,

Roles and Responsibilities:- She will be responsible to her immediate supervisor and will report to him on all matters regarding her duty. Before taking over and handing over the charge of duty, check physically and verify to ascertain the inventory attached to the post are correct and record it in their General Diary. Ensure only Authorized persons enter the premises through the Reception. Ensure ail the visitors should go through the Visitor Management process Ensure all Employees, Visitors, Contractors, vendors display their identity cards/ passes visibly while entering the premises. She shall issue the visitor passes and collect back the same as per the process and instructions given by management time to time and reconcile the same on daily basis. She will receive the Couriers in the absence of the Mail Room Executive. She will not allow any unauthorized Media items inside the premises. She will not allow Employees to carry their baggage inside. lt will be kept in the baggage room only. She will ensure that no unauthorized persons are sitting in the Reception area. She will maintain all the Registers, files, passes and other inventory items up-to date. She will know the location of Fire Extinguishers and to use it effectively. She will know the Do's and Don'ts at the time of Emergency and how to evacuate people from the building during emergency. She will inform his superiors at the first instances of any Lapses on the security/ safety point of view or any other incidents. Should not leave the post without proper reliever and briefed the reliever f any special instruction She will check all female vendors entering the premises Eligibility Criteria:- Minimum experience 5 years in a similar role Should have ability to handle confrontation, customer service. Should have ability to communicate in English, Hindi and Local Language Should have computer knowledge, Trained on firefighting, first aid & CPR Customer service orientation, Skilled in supervisory, managerial and training activities Female candidate preferred for this position Qualification - Graduate Location - Chennai , Sholinganallur

Front Office & Visitor Management Housekeeping & Facility Management Vendor & Building Coordination Travel Desk Management Employee Engagement & Event Support Administrative Operations Reporting & Compliance Mail Room Management

Role Summary: The AM Academics is responsible for end-to-end implementation of academic programs and operational coordination in partner schools. The role ensures effective usage of curriculum, digital tools, labs, and assessments while acting as a single point of contact for schools. Key Responsibilities: Conduct teacher training and academic orientation sessions. Monitor and support curriculum and program implementation. Coordinate delivery and usage of books, labs, and digital resources. Ensure smooth execution of assessments and ERP usage. Maintain regular communication with school leadership and internal teams. Track implementation, resolve escalations, and share timely reports.

Overview: The Front Office Executive serves as the primary first point of contact for visitors, employees, and clients entering our managed facilities. This role requires a professional who can create an exceptional first impression through superior customer service skills, professional presentation, and efficient management of reception functions to support a positive workplace experience. Key Responsibilities: Greet and welcome visitors in a professional and courteous manner Manage the visitor management system, including registration, badge issuance, and security notifications Direct visitors to appropriate locations and notify employees of visitor arrivals Answer, screen, and direct incoming calls through the multi-line telephone system Coordinate meeting room bookings and prepare meeting rooms as required Process incoming and outgoing mail and courier packages Maintain reception area appearance and ensure all materials are current and well-presented Support basic administrative tasks such as data entry, document preparation, and filing Ensure security protocols are followed for all visitors and deliveries Monitor lobby activity and report any security concerns to appropriate personnel Coordinate with security team during emergency situations and evacuation procedures Assist with catering arrangements for meetings and special events Manage office supplies inventory for reception and common areas Provide general information about facility services to visitors and employees Qualifications: High school diploma required; Associate's or Bachelor's degree preferred 2+ years of experience in reception, customer service, or administrative roles Excellent communication and interpersonal skills Professional appearance and demeanor Proficiency with Microsoft Office suite and visitor management systems Ability to multitask in a fast-paced environment Strong attention to detail and organizational skills Customer service orientation with positive, helpful attitude Experience in corporate environment preferred Knowledge of basic security protocols Flexible schedule with ability to cover occasional extended hours if needed

Key Responsibilities: Greet and welcome guests/clients as they arrive at the office. Answer, screen, and forward incoming phone calls promptly and professionally. Maintain the reception area, keeping it tidy and presentable with all necessary materials. Manage incoming and outgoing mail, couriers, and packages. Coordinate with internal departments and assist with administrative tasks. Handle inquiries and provide accurate information to visitors and clients. Schedule meetings, appointments, and manage conference room bookings. Support HR/admin teams in organizing internal events, interviews, or new joiners. Assist in HR administrative work as and when required. Perform basic data entry and clerical duties as assigned. Support legal and compliance-related entries, documentation, and coordination work. Requirements: Proven work experience as a Receptionist, Front Office Representative, or similar role. Professional attitude and appearance. Excellent verbal and written communication skills. Strong customer service skills. Proficiency in Microsoft Office (Word, Excel, Outlook etc). Multitasking and time-management skills, with the ability to prioritize tasks.

Job Title: Receptionist Location: Vaishnov Devi Circle, SG-Highway Department: Administration Reports To: HR Manager Job Summary: We are seeking a professional, friendly, and organized Receptionist to manage our front desk operations and be the first point of contact for visitors and clients. The ideal candidate will handle administrative support tasks, ensure a smooth flow of communication, and maintain a welcoming and efficient reception area. Key Responsibilities: Greet and welcome guests, clients, and employees with a positive and helpful attitude. Manage the front desk including answering and redirecting phone calls professionally. Handle incoming and outgoing mail, couriers, and deliveries. Maintain visitor logs and issue visitor passes. Schedule appointments and manage meeting room bookings. Provide basic administrative support such as filing, photocopying, and data entry. Keep the reception area clean, organized, and presentable at all times. Monitor and manage office supplies related to the front desk area. Assist HR/Admin team with documentation or onboarding formalities as required. Respond to inquiries in-person, over the phone, or via email promptly and professionally. Qualifications & Skills: High school diploma or equivalent; additional certification in Office Management is a plus. Proven work experience as a Receptionist, Front Office Representative, or similar role. Proficiency in MS Office (Word, Excel, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Professional appearance and demeanor. Ability to remain calm and courteous under pressure. Working Hours: [Insert Days & Time e.g., Monday to Saturday, 10:00 AM – 7:00 PM]

Role Overview: We are seeking a proactive and professional individual to manage the front desk and create a welcoming atmosphere for our guests and visitors. The Receptionist will be responsible for handling inquiries, maintaining a tidy and organized reception area, and performing administrative tasks including scheduling appointments, managing correspondence, and providing general office support. Key Responsibilities: Greet and assist visitors with a warm, friendly demeanor, ensuring a positive first impression. Answer and direct phone calls, take messages, and route them appropriately. Maintain a neat and organized reception area at all times, ensuring a professional and welcoming environment. Schedule and confirm appointments for clients, visitors, and staff, ensuring optimal time management. Handle the incoming and outgoing mail and deliveries in a timely and organized manner. Provide administrative support to the team, including filing, photocopying, and managing basic office duties. Update calendars and assist with meeting scheduling, ensuring effective time management and coordination. Assist with other office tasks as required, ensuring smooth daily operations. Required Candidate Profile: Minimum of 2 years of experience in a receptionist or front desk role. Male candidates preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Professional attitude, appearance, and demeanor. Excellent written and verbal communication skills. Strong multitasking and time-management skills. Prior experience in the hotel industry is highly desirable. Languages: Fluent in English, Hindi, and Marathi.

Role & responsibilities 1. Ensure security process of material movement, key management, access control, guarding and protection, vehicle movement and compliance checks per given OCPs/ guidelines in the area of responsibility. Resolve issues related to the functioning of the security process of material movement. 2. Carry out surprise checks at the sites of the contract security persons. 3. React to security/ safety exigencies, carryout liaison with local police staff and file FIR/ PC when required. 4. React to crisis as per the guidelines and security training. Conduct training as required. 5. Physical checking and maintaining all the security documents. 6. Creation of MIS and reports and returns. 7. Escalate and resolve issues related to CCTV and communication equipment functioning. 8. Liaison and assistance to departments for security support. Assist the HR in creation of I cards for contractual manpower. 9. Carryout criteria check for recruitment as per SLA. 10. Generate/ create PR and SES for the agencies deployed in the zones. 11. Responsible for the implementation and monitoring of the IMS & continual improvement of the dept. 12. Monitoring Security Agencies & their Manpower 12. Knowledge of MS Office Suit (Excel, Word, PowerPoint) Preferred candidate profile A retired Indian Army person with Designated rank as a Hony. Captain & Age Limit Up to 53 Years.

Job Description for Admin Executive: Job Title: Admin Executive - Contract Location: Bangalore Working Hours: Monday to Friday, 09:00 AM 06:00 PM Job Summary: We are seeking a proactive and detail-oriented Admin Executive to handle day-to-day Facilities and Administration responsibilities. The ideal candidate should have prior experience in front desk and administrative operations, strong communication skills, and the ability to multitask effectively in a dynamic work environment. Key Responsibilities: Oversee material movement and maintain proper records/logs Manage people movement, including contractors, visitors, and temporary staff Handle visitor management system and ensure seamless front desk operations Maintain attendance records for Housekeeping (HK) and Security staff Coordinate and process invoices with accuracy and timeliness Prepare and maintain MIS reports: Inventory Management Service Reports Incident Reports Daily/Weekly Reports Manage postage and courier services, both incoming and outgoing Communication Requirements: Proficient in English, Hindi, and Kannada Strong verbal and written communication skills Preferred Qualifications & Technical Skills: Bachelor’s degree Experience: 2–3 years preferred; Freshers with the right skills may also apply Proficiency in MS Office (Word, Excel, Outlook) 4. Excel skills: VLOOKUP, Pivot Tables, basic formulas.

Manages the reception area & provides administrative support. Managing Incoming Calls Answering, screening, & forwarding calls to the relevant departments. Scheduling & Coordination: Scheduling appointments, meetings, & managing calendars Required Candidate profile Excellent Communication Skills: Both verbal and written Professional Demeanor Organizational Skills: capable Managing multiple tasks, prioritizing effectively, and maintaining a tidy workspace.

Job Description Company Name : V5 Global Services Pvt. Ltd. (A First Meridian Company) Position : Front Executive Direct Reporting to : GM-HR Location : Noida Key Responsibilities: Front Office Duties: Greet and welcome visitors, clients, and guests in a professional and courteous manner. Manage incoming calls, emails, and correspondence, directing them to the appropriate departments. Maintain the reception area, ensuring it is clean, organized, and presentable at all times. Manage visitor logbooks and issue visitor passes when required. Handle incoming and outgoing mail and packages. Administrative Support: Provide general administrative assistance to management and departments as needed. Schedule meetings, appointments, and conference room bookings. Maintain office supplies inventory and place orders as necessary. Prepare reports, presentations, and other documents as requested. Assist with filing, record keeping, and data entry tasks. Support HR and Operations with administrative tasks such as documentation, onboarding coordination, etc. Coordinate with vendors, service providers, and building management for office maintenance. Requirements: Proven experience as a Front Office Executive, Receptionist, or Administrative Assistant. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Friendly and approachable demeanor with a professional attitude. Preferred Skills: Customer service orientation. Ability to remain calm under pressure. Time management and prioritization abilities. Basic knowledge of office equipment (printers, fax machines, etc.). V5 Global Services Pvt Ltd Regd. Off.: 13/5, Ground Floor, Okhla Phase-2, New Delhi - 110020 Tel.: 11-40655600 | www.v5global.com | hrhelpline@v5global.com

Serving as the first point of contact for clients, visitors & stakeholders, ensuring a professional and welcoming front desk environment.Managing incoming calls,customer walk-ins,scheduling appointments & supporting the teams in day-to-day operations Required Candidate profile Proven experience as a receptionist, front office representative, or similar role (Hospitality experience Preferable). Excellent communication and interpersonal skills along with good excel knowledge

The ideal candidate for this role will be responsible for handling various communication tasks such as incoming and outgoing calls, emails, and mail. You will also be in charge of managing calendars, scheduling appointments, booking meeting rooms, and coordinating travel arrangements. In addition, you will maintain both physical and digital files, update databases, and ensure information is organized and easily accessible. Furthermore, you will be responsible for ordering and managing office supplies, coordinating maintenance and repairs of office equipment. You will greet and direct visitors, ensuring a welcoming and professional environment. Basic bookkeeping tasks such as assisting with invoicing, budget tracking, and other financial tasks will also be part of your responsibilities. Additionally, you will provide support in human resources functions by assisting with onboarding new employees, maintaining employee records, and supporting HR operations. You will also play a key role in event coordination by assisting with the planning and execution of internal and external events. The successful candidate must possess excellent organizational skills to manage multiple tasks, prioritize effectively, and maintain a structured workspace. Strong communication skills, both verbal and written, are essential for interactions with colleagues, clients, and vendors. Problem-solving skills are also crucial to identify and resolve issues independently and efficiently. Fluency in English, both speaking and writing, is a must for this role. This is a full-time position with benefits such as Provident Fund and a yearly bonus. The work schedule is during the day shift and the work location is in person.,