Secretarial Assistant

Apeejay Education requires a Secretarial Assistant / PA to the Principal for Apeejay School, Noida.

Summary of Job:-

This incumbent will be responsible for providing Secretarial & Administrative support to the Principal. He/she will serve as the primary point of contact for internal and external constituencies on all matters and maintain the utmost confidentiality. He/she will also be responsible for coordinating all external relations and organize events/projects etc.

Assist the Principal in daily administrative responsibilities.

• Manage an active calendar of appointments.
• Checking emails, preparing correspondence
• Communicate and handle incoming and outgoing electronic communications on behalf of the Principal
• Prepare minutes of the meeting and draft presentations
• Communicate with internal stakeholders and external stakeholders on the Principal’s behalf.
• Responsible for file management both physically and electronically which will include: organize documents in files/folders as required; retrieval, sequencing etc.
• Manage physical correspondence, timely segregation and escalation as required.
• Manage electronic emails- proactively coordinate with Principal for closure.
• Responsible for drafting, editing, taking notes and typing of special correspondences/communicate as and when required.
• Perform other duties as and when assigned.

Job Knowledge (Prerequisite)

• Proven working experience in a Secretarial position.
• Proven ability to handle confidential matters with the utmost discretion and sensitivity, including, but not limited to: meetings, documents, agendas, schedules, travel, and other matters with employees/know-how, etc.
• Knowledge of complex calendar management
• Knowledge of office processes
• Visual awareness and an eye for detail.

Skill Set

• Strong interpersonal and collaboration skills.
• Good presentation and communication skills.
• Advanced knowledge of IT skills: MS Excel, PowerPoint
• Strong administrative, organization and clerical skills
• Ability to work across teams and with a variety of projects and constituencies

Experience Required - 5+years

hema.chauhan@teams.apeejay.edu