Project Document Control Entry Professional

The Opportunity

How You’ll Make An Impact

• Review of Document requirements as per project specification and customer requirements, during project handover from sales.
• Develop and maintain document control master list for every project, align with internal stakeholders and customer representatives.
• Drive the completion, submission and approval of key documents and keep track every document transaction (through transmittals)
• Understand and manage client EDMS system
• Coordination and follow-up for all project related drawing and other key document submission / approvals and maintain updated status of drawings and documents in master file
• Prepare the documentation for customer submission and keep the track record of customer correspondence.
• Keep Project manager updated regularly of document status during project reviews
• Participate in document approval status review meetings
• Main contact for customers in projects for Documentation related topics. Supporting Project Manager for drafting and submission of contractual letters to customer
• Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings & documents (Internal and External)
• Ensuring all management, system documentation is the current version and easily accessible in hard files / digital records
• Develop / maintain document control process for efficient project management
• Prepare documentation for Production handover and I&C handover.
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines. (Mandate line to be added)
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
  

Your background

• Bachelor of Science, with document control Experience of at least 4 years.
• Must have working experience in project execution similar projects and minimum 2 years leading and coordinating with external customers.
• Good interpersonal skills and ability to communicate effectively with all project stake holders
• Ability to work on multiple projects and to deliver quality results on time
• Good working knowledge of MS office (Word, Excel, Power point, SharePoint etc.,) and at least one type of document control systems