Patent Paralegal

Job Description

Position Overview: We are seeking an experienced and detail-oriented Foreign Filing Paralegal to join our outbound patent filing team. The ideal candidate will be responsible for managing and coordinating all aspects of foreign patent filings, including communication with clients, foreign associates, and internal departments such as accounts and docketing. This role is critical to ensuring timely and accurate submission of patent applications across jurisdictions, while maintaining excellent service standards and compliance with international filing requirements. Key Responsibilities: 1. Client Coordination: Serve as a key point of contact for clients regarding foreign filing instructions and timelines. Gather and verify all documents and formalities required for foreign patent applications. Advise clients on due dates, filing requirements, and formality procedures in various jurisdictions. Provide regular updates to clients on the filing status, deadlines, and post-filing developments. 2. Foreign Associate Management: Liaise with foreign associates to instruct filings, clarify queries, and monitor responses. Review cost estimates, formalities requirements, and filing strategies with associates. Ensure timely execution and dispatch of Power of Attorney, Assignments, and other formality documents. 3. Inter-Departmental Coordination: Work closely with the Accounts department to coordinate payment of foreign associate invoices, client billing, and cost approvals. Interface with the Docketing team to ensure accurate data entry and tracking of deadlines. Collaborate with attorneys and partners on special client instructions or filing strategies. 4. Documentation & Compliance: Prepare and maintain detailed records of foreign filings, communications, and deadlines. Ensure compliance with local and foreign intellectual property laws, treaty obligations (PCT, Paris Convention), and internal SOPs. Assist with legalization, notarization, and certification of documents where necessary. Skills & Competencies: Strong knowledge of PCT and Paris Convention filings, WIPO procedures, and regional/national patent office requirements. Excellent communication skills – verbal and written – for effective interaction with global stakeholders. Organizational skills and attention to detail to manage large volumes of filings and strict deadlines. Proficiency in IP docketing systems (e.g., Anaqua, CPI, or equivalent) and MS Office. Ability to work independently and as part of a collaborative team in a fast-paced environment. Show more Show less