Front Office cum Office Coordinator

Role – Front Office cum Office Coordinator

Job Location – Delhi NCR

Timing – 10.00 am – 7.00 pm.

Working Days – Monday – Saturday.

Experience – 3 – 5 years’ experience in similar role.

Roles & Responsibilities: -

·      Displays a high level of energy in greeting the visitors, answering telephone lines and proactively addresses guest requests for scheduling appointments and requests for information

·      Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment

·      Answering, screening, and forwarding incoming phone calls

·      Ensuring reception area is tidy and presentable, with all necessary stationery and material

·      Providing basic and accurate information in-person and via phone/email

·      Receiving, sorting and distributing daily mail/deliveries

·      Maintaining office security by following safety procedures and controlling access via the reception desk

·      Ordering front office supplies and keeping inventory of stock

·      Organize and maintain files and databases in a confidential manner

·      Manage communication including emails and phone calls

·      Schedule appointments, meetings, and reservations as needed

·      Assist in planning and arranging events

·      Manage office supplies inventory and place orders as necessary

·      Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research

Requirements and Skills: -

• Work experience of minimum 3 years in similar role is a must
• Excellent communication skills and presentable
• Excellent MS Office knowledge
• Outstanding organizational and time management skills

·      Ability to self-direct and execute with little supervision

• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Discretion and confidentiality
• Ability to manage work priorities and adjustable to fast changing environment.
• Graduation or equivalent regular college degree.