Front Desk Administrator

As an Administrative Executive/Front Desk personnel, you will be the first point of contact for visitors and clients. You will provide administrative support across the organization, ensuring efficient operation of the office. Your role will involve handling a variety of tasks including receptionist duties, managing phone calls, scheduling appointments, explaining products places in experience center and supporting office staff with administrative tasks. The ideal candidate should possess excellent communication skills.

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person or department.
• Answer, screen, and forward incoming phone calls.
• Perform clerical duties such as filing, photocopying, scanning, and faxing.
• Assist in the preparation of regularly scheduled reports.
• Manage office supplies inventory and place orders when necessary.
• Handle sensitive information in a confidential manner.
• Schedule appointments and maintain calendars.
• Coordinate meetings and conference room bookings.
• Address customer inquiries and resolve complaints.
• Tour/Explain products placed in experience center.

Requirements:

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Hands-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks.
• High school diploma; additional qualifications in Office Administration are a plus.

Preferred Qualifications:

• Previous experience in an administrative role.
• Familiarity with basic accounting principles.
• Knowledge of office management systems and procedures.