358 Expense Management Jobs - Page 12

Join as Operations & People Lead at an early-stage startup. Work directly with the founder on hiring, team ops, and special projects. Ideal for a sharp MBA/finance grad. High ownership, fast growth, and future leadership opportunities.

This manager-level position is responsible for a segment within a given practice focused on a specific industry, service line, technology center, specialty area or region. Responsible for managing the three main pillars of a practice: people management, portfolio/delivery management and sales enablement. Has profit and loss responsibility or financial/expense management of practice. Own Centre of Excellence (CoE) for Corporate Banking / Transaction Banking for Oracle Banking Services practice (Consulting) for Asia Pacific/India region with primary focus on tier1 Banks in India, based out of Oracle s Mumbai center. This includes strategy, solutioning, implementation and account farming To identify, foster and define Oracle Banking solutions for specific customer business requirements in their digitization agenda around Corporate Remittances, SWIFT and SFMS, Trade Supply Chain Finance, Virtual Accounts and Liquidity Management Understand the customer s business and IT strategic requirements and identify transformational opportunities to assist the customer achieve its strategic goals Manage customers experience migrating from existing platform to a new platform for trade finance products Build customer loyalty through achieving a trusted advisor relationship Gather and assess customer needs, both business and technical and translate into Oracle solutions Translate gaps between current state of tech landscape and strategy into a project plan/roadmap Add clarity to business requirements; challenge business requirements and demands, to ensure high quality solutions are created Drive compelling proposals, presentations, and other customer and internal communications and discussions during opportunities Think outside of the box to support the business in delivering its strategic objectives rather than just responding to a pre-defined request Lead brainstorming sessions to develop potential solutions for business needs or problems Contribute to overall architecture and design, working closely with the enterprise architect Champion the vision and strategy with team and support decision making with the team Career Level - M3 Career Level - M3 Atleast 4-6 years of experience as a department head or higher leading a portfolio of $1 Bn or more across Corporate Banking, Transaction Banking and Remittances in a functional capacity Atleast 6-8 years of experience in a techno-functional capacity implementing or designing digitization solutions for the transaction banking departments in a regional or global financial institution Hands on end-to-end implementation experience of leading Banking products such as Oracle FLEXCUBE and other tier1 products Experience with complex data migration projects Strong knowledge of India regulations and standards - GST, EDPMS, IDPMS, SFMS and guidelines governing international remittances and trade Experience with SWIFT, OCR and financial Blockchain networks Excellent understanding of integration and implementation issues in Banking systems and their architectural implications, and of best practices in architectural and design methods Experience in Corporate banking applications, with broad and solid understanding of the concepts and roles behind service delivery, systems support and security standards Project and program management experience, including transformation, migration and solution deployment projects in Banking domain Experience in planning, estimating, staffing, organizing, and working on multiple projects Usage of tools for story boarding, screen mock-up, work-flow depiction Consulting and trusted-advisor roles within major customer organizations in Banking services Soft Skills: Impeccable analytical, problem-solving and communication skills, including experience presenting to senior level leadership Proven ability to multi-task, handle solutions related to multiple projects/customers simultaneously Risk appetite, ability to do a practical balance between risk and rewards to take big calls, deliver outcomes working with different customers while owning ambiguity, uncertainty in a solution space or a project and converting them into clarity and certainty Attention to detail and quality of work in a high paced environment Being able to co-ordinate, manage competing priorities against stringent and demanding timelines Ability to manage upwards and downwards, can negotiate and solicit engagement at all levels of the organization, and have solid experience of working with senior collaborators An Oracle career can span industries, roles, Countries and cultures, giving you the opportunity to flourish in new roles and innovate, while blending work life in. Oracle has thrived through 40+ years of change by innovating and operating with integrity while delivering for the top companies in almost every industry. In order to nurture the talent that makes this happen, we are committed to an inclusive culture that celebrates and values diverse insights and perspectives, a workforce that inspires thought leadership and innovation. At Oracle, we believe that innovation starts with diversity and inclusion and to create the future we need talent from various backgrounds, perspectives, and abilities. We ensure that individuals with disabilities are provided reasonable accommodation to successfully participate in the job application, interview process, and in potential roles. to perform crucial job functions.

Job description Managing Calendar using Outlook, Gmail, etc. Sending reminders to all the concerned authorities for confirmation of the meeting schedule. Booking flight tickets and Hotel booking for Sir as per his travel schedule. Drafting letters, emails, memos etc., in English and Marathi or Hindi as may be required. Scheduling Online video meetings using Zoom and Google Meet. Collating MIS Reports received and storing the data on the storage drive in digital format. Coordinating with different Departments to complete the scheduled tasks assigned by Sir. Making timely and accurate payments of Mobile and credit card bills online. Proper FIling and indexing of important Documents in the office for timely access. Preparing and submitting the expense statement to the Accounts Department. Preparing powerpoint presentations for meetings as per the directions of MD Sir. Desired Candidate Profile Male/Female Graduate with 10 - 15 yrs. of experience in a similar position in a reputed Company. Residing in Mumbai - preferably in and around SOBO. Fluent in verbal and written English, Marathi, and Hindi. Well-versed in drafting official letters and emails to various Govt. agencies. Well-versed with MS Outlook, Gmail Calendar Management, Zoom App, MS Word, and MS PPT. Good knowledge of MS Excel and Accounts.

We are looking for an Executive Assistant provides high-level administrative support, Technology proficiency ,managing schedules, coordinating meetings, and assisting with project management., must ensure smooth office operations and prioritize tasks

Role & responsibilities Responsible for ensuring the finance related SLA (Service level agreement) Responsible for clients rental agreements Responsible for handling client queries (Invoice, Expenses, MIS data) Validation of invoices prepared by Senior executives Preparing MIS data for client and management Reconciles Bank Statement (BRS) Responsible for carrying out the task of cost-center matching Reconciles accounts payable and receivables Manages all vendor registrations of the company Manages bank related queries and documentations Verification of petty cash and cash register Verification of all bank transactions of cashier Responsible for preparing monthly training calendar and executing the same for his/her team

Provide high level executive assistance to the Managing Director to ensure a smooth workflow Monitor and manage all phone calls and emails, prioritise actions and escalate where necessary Extensive diary and Calendar management including complex meetings with Clients, Internal and external stakeholders, and other appointments and commitments with the internal team. Provision of Personal assistance functions as required Ensure that the Managing Director is informed in advance and fully prepared for all upcoming commitments including necessary briefings, papers, travel arrangements, client meetings Extensive travel management including flights, accommodation, itineraries and expenses in coordination with the Admin Provide assistance and support including preparation of agenda, papers, minutes and actions Prepare and format documentation including correspondence, submissions, and reports Assist in preparation and formatting of presentations Open to travel extensively with Managing Director for certain Meetings and Briefing other duties as directed.

Job Purpose The candidate will work dedicatedly with Acuity client and will be responsible for the clients to help in processing, tracking, and recording payments in an accurate, efficient, and timely manner. The candidate will have a daily, ongoing impact on financial transactions, keeping a track, on time, and on good terms with the partners. The candidate will be in direct interaction with client and responsible for timely submissions of reports. Key Responsibilities Manage Accounts Payable in accordance with documented procedures and policies Accurate posting of purchase invoices and credit notes to multiple business lines, currencies and legal entities; review the relevant documentation and DOA prior to payment Record invoices based on US and local GAAP Audit and process corporate card statements, travel & expense reports coded and in accordance with policy Liaise with travellers on expense queries and system queries Ensure compliance and consistency of internal control policies in respect to their procedures Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices Reconcile vendor statements, research and correct discrepancies Assist in month-end closing and additional duties/projects as assigned by your manager Suggest and implement process improvement ideas Prepare MIS, KPIs or dashboard and other process related reports Be a back-up for fellow AP staff when needed Required Background 3-6 years of experience in Accounts Payable B Com / M Com / CA Inter / MBA in Finance Excellent written and spoken communication skills Good team player and interpersonal skills Good understanding of accounting principles Prior knowledge or experience working on MS Office, Workday and SAP Concur would be an advantage Must have good organizational and follow-up skills Able to work under pressure and meet tight deadlines Client handling through regular email/calls

Job Description Job Summary Performs a broad range of financial planning & analysis activities in support of the assigned business unit(s). This includes but is not limited to forecasting, budgeting, financial modeling, reporting, data insights, resource planning and expense management. Acts as a trusted business advisor providing analysis and recommendations to improve financial health of the business. Communicates results and recommendations both written and orally in a concise, clear manner. Essential Duties & Responsibilities Operates with financial integrity. Ensures reporting is accurate and timely. Evaluates and analyzes P&L performance versus annual budget and forecast. Fields and answers financial questions from senior leadership. Works with Accounting to ensure correct classification and coding of financials. Works with business leaders annually to build detailed budget that meets business targets. Effectively communicates calendars of deliverables to business units they support. Prepares monthly financial reports with commentary for senior leadership that enables business decision-making. Is constantly improving upon what has been done in the past. Operates with continuous process improvement in mind. Builds new financial reports with added insights to the business. Operates with the appropriate sense of urgency when completing tasks. Prioritizes tasks appropriately. Provides analytical support and written commentary to finance leadership in the monthly, quarterly, and annual financial performance reviews. Works with large datasets; studies, analyzes and summarizes for presentation to senior management. Conducts root cause analysis when financials differ from expectations. Acts in compliance of all financial and healthcare standards. Uses available IT tools to improve and automate processes wherever possible. Supports all FP&A/Budget initiatives. Creates ad-hoc financial models to help support business needs. This role will be 100% remote (working from home) in India Working hours will coincide with Eastern Standard time zone Experience Education Graduate and/or postgraduate in business/finance or related field Minimum Qualifications 2-4 years of financial analysis or accounting experience Skills & Requirements Skills/Knowledge Working knowledge of the principals of financial statements, ratio analysis and trend analysis Experience with GL and BI applications Experience with SalesForce and Adaptive a plus Ability to work autonomously, interact with senior management and manage multiple priorities simultaneously. Self-starter who can identify new areas for analysis and opportunities for process improvement. Excellent verbal and written communication skills. Strong analytical skills Strong Microsoft Excel skills Microsoft PowerPoint skills a plus Work Environment/Physical Demands This position is for US Process and works for overlapped US time zone (EST) This a remote job at present and base location is Bangalore. When asked employee should be able to come to office. Since it is remote working person should have proper internet connection (minimum of 100 mbps) While at work, this position is primarily a sedentary job and requires that the associate can work in an environment where they will consistently be seated for the majority of the workday This role requires that one can sit and regularly type on a keyboard the majority of their workday This position requires the ability to observe a computer screen for long periods of time to observe their own and others work, as well as, in coming and out going communications via the computer and/ or mobile devices The role necessitates the ability to listen and speak clearly to customers and other associates Qualifications

Sanas is revolutionizing the way we communicate with the world s first real-time algorithm, designed to modulate accents, eliminate background noises, and magnify speech clarity. Pioneered by seasoned startup founders with a proven track record of creating and steering multiple unicorn companies, our groundbreaking GDP-shifting technology sets a gold standard. Sanas is a 200-strong team, established in 2020. In this short span, we ve successfully secured over $100 million in funding. Our innovation have been supported by the industry s leading investors, including Insight Partners, Google Ventures, Quadrille Capital, General Catalyst, Quiet Capital, and other influential investors. Our reputation is further solidified by collaborations with numerous Fortune 100 companies. With Sanas, you re not just adopting a product; you re investing in the future of communication. As the Head of Worldwide Procurement, you will design and implement an innovative global procurement strategy that leverages cutting-edge technologies to drive efficiency, cost savings, and supply chain resilience. With a particular focus on SaaS-centric US and Bangalore operations, youll optimize processes across our global offices. This is a unique opportunity to build a modern procurement function from the ground up while working closely with our executive team to support our rapid growth trajectory. Key Responsibilities : Design and execute a comprehensive global procurement strategy aligned with company objectives and growth plans Lead the implementation of advanced procurement technologies, including AI-powered spend analytics, automated vendor management, and intelligent forecasting tools Design and optimize procurement workflows using RPA (Robotic Process Automation) to eliminate manual tasks and increase efficiency Implement and improve modern travel and expense management systems across all global offices, ensuring compliance, cost control, and positive employee experience Develop sophisticated decision frameworks for determining optimal procurement entities (US vs. India vs. Philippines vs. LATAM) based on tax implications, cost-plus markup considerations, and operational efficiency Build strategic partnerships with key suppliers across global markets while implementing data-driven vendor evaluation frameworks Negotiate favorable terms with software engineering contractors in India, partnering closely with Engineering leadership and HR team Optimize agreements with independent contractors globally through platforms like Deel and Rippling Secure competitive rates for US marketing and advertising services Identify and execute cost-saving opportunities through advanced analytics, strategic sourcing, and contract negotiation Develop proactive risk assessment methodologies using predictive analytics to ensure supply chain resilience Partner with Finance, Legal, IT, and other departments to ensure procurement initiatives support broader business goals Establish modern procurement policies that balance agility with appropriate controls Implement real-time dashboards and KPIs to track and communicate procurement performance and business impact Create compelling presentations and reports for executive leadership, translating procurement metrics and initiatives into strategic business impact Qualifications : 8+ years of procurement experience with at least 3 years in a leadership role in SaaS-centric US and Bangalore environments Bachelors degree required; MBA or advanced degree in Supply Chain Management preferred Professional certifications such as CPSM, CPM, CSCP, or equivalent are a plus Fluent in English; proficiency in Kannada is a strong plus Demonstrated experience implementing and utilizing AI or RPA solutions in procurement processes with measurable results Proficiency with modern procurement technologies across global environments Strong understanding of both India and US SaaS procurement practices, cost-plus markup models, and multi-entity procurement strategies Experience optimizing travel and expense management systems and processes across global offices Proven track record negotiating with software engineering contractors in India (collaborating with Engineering leadership and HR), global independent contractors, and US marketing vendors Proven history of personally implementing new procurement and financial tools from selection through adoption Exceptional presentation skills with demonstrated ability to create compelling executive-level materials and influence senior leadership decisions Experience building procurement functions in global organizations with diverse category requirements Knowledge of procurement regulations and tax implications across multiple countries (US, India, Philippines, and Latin America) Strong understanding of digital transformation in procurement and supply chain operations Data-driven mindset with experience leveraging analytics for strategic decision-making Excellent communication skills with the ability to influence stakeholders across different levels and geographies Technical Competencies : AI/ML Applications: Experience with AI-powered spend analytics, predictive sourcing, or cognitive procurement advisors RPA Implementation: Hands-on experience implementing RPA for procurement processes (e.g., using UiPath, Automation Anywhere, Blue Prism) Travel & Expense Systems: Proficiency with modern T&E platforms (e.g., Concur, Expensify, TripActions/Navan) Early-Stage Financial Systems: Experience with Bill.com , Ramp, Quickbooks, and Zoho, while understanding the procurement system evolution path toward more sophisticated tools used by Series C+ companies Advanced Analytics: Proficiency with data visualization tools (Tableau, Power BI) and procurement analytics platforms Digital Procurement Platforms: In-depth knowledge of cloud-based procurement solutions and their implementation Multi-Entity Financial Systems: Experience with financial systems that support complex, multi-entity procurement strategies API Integration: Understanding of system integration concepts to connect procurement platforms with other business systems Global Contractor Management: Experience with platforms like Deel, Rippling, and other international contractor management solutions Marketing Procurement: Knowledge of digital marketing procurement practices, ad platforms, and agency relationship management Smart Contracts: Knowledge of blockchain and smart contract applications in procurement (desirable) Joining us means contributing to the world s first real-time speech understanding platform revolutionizing Contact Centers and Enterprises alike. Our technology empowers agents, transforms customer experiences, and drives measurable growth. But this is just the beginning. Youll be part of a team exploring the vast potential of an increasingly sonic future

Type: Contract with Client Experience : 5-12 Years Location: Bangalore, Hyderabad, Mumbai, Kolkata Gurgaon, Noida, Chennai JD Oracle Fusion Finance Functional AP, AR, FA, CM Seeking an experienced Oracle Fusion Cloud Applications Consultant with a strong background in Oracle Fusion Financials. The ideal candidate will have 5 to 12 years of experience and possess a deep understanding of Oracle Fusion Cloud Applications, specifically in Financials, and have a proven track record of successful implementations and managed services projects Key Responsibilities: Lead and participate in the implementation of Oracle Fusion Financials modules, including GL, AP, AR, FA, Cash Management, Intercompany, Expense Management, and Procurement. Develop, customize, and troubleshoot BIP/OBIEE reports and AP payment templates to meet business requirements. Execute at least two end-to-end implementations, including rollouts, upgrades, and lift-and-shift projects. Develop a solid understanding of table-level structures and processes within Oracle Cloud/Fusion Financials. Configure and maintain FlexFields and Extensions within Fusion Financials to cater to business needs. Perform unit testing and user acceptance testing (UAT) to ensure system integrity and obtain business user sign-off. Utilize various data upload/migration techniques such as FBDI/ADFDI, and resolve related issues effectively. Independently conduct workshop sessions with clients and stakeholders to gather requirements and provide solutions. Communicate effectively with clients and team members, providing clear documentation and presentations. Qualifications: 5 to 12 years of experience with Oracle Fusion Cloud Applications. Hands-on experience with BIP/OBIEE reports and AP payment templates. Completed at least two end-to-end implementations in Fusion Finance modules. Strong knowledge of Oracle Cloud/Fusion Financials functional modules. Skilled in FlexFields and Extensions setup within Fusion Financials.

Strategic Sourcing Associate - On-site Solutions (Bangalore) Divisional Overview The Corporate Planning & Management (CPM) Division unifies Finance & Planning, Spend Management, Operational Risk and Resilience, and CPM Engineering teams to deliver business planning and analytics, expense management, third party risk management, and governance strategies across the firm. CPM has 5 operating pillars. Finance & Planning supports the execution of the firm s strategic objectives through the management of the planning process, firmwide reporting and analytics and insights into the firm s business plans and budgets. They develop a consistent framework for revenue division projections creating transparency, accountability, and efficiency around projections. This pillar also includes the CF&O, EO, and Engineering divisional CFOs, who are strategic finance advisors helping the firm and the non-revenue divisions achieve commercial financial opportunities. Product Finance is responsible for the overall governance and proactive management of the firm s non-compensation expenses. Spend Management encompasses the functions responsible for managing all aspects of the firms spend with third parties - advising commercial agreements and driving operating efficiency. Departments include Strategic Sourcing, Procure to Pay, Integrated Travel and Expense, Infrastructure and Transformation and Sustainable Operations. Operational Risk & Resilience drives firmwide Operational Risk programs along with second line teams and implements required changes within CPM. The Corporate Insurance & Advisory team in this pillar identifies, procures, and manages corporate insurance needs for the firm and its investing businesses. The CPM Engineering team provides engineering solutions that enable the firm to manage third-party spend, data and automation, plan budgets, forecast financial scenarios, allocate expenses and support corporate decision making in-line with the firm s strategic objectives. Role Overview Professionals in CPM have an analytical mindset, exhibit intellectual curiosity and are from diverse academic backgrounds. This role sits within the Spend Management pillar. The role requires collaboration with different functions across the firm on a regular basis, an ability to work independently, and ability to interact with senior professionals across the firm. It also entails in-depth analysis and reporting for senior management, requiring diligence and a commercial mindset. The candidate is required to work closely with global counterparts and should have excellent verbal and written communication skills. Job Responsibilities: Work collaboratively to deploy category management techniques to develop multi-year global strategies which support the delivery of the firm s commercial and operational objectives. Partner with business and functional leadership to understand short, medium, and long-term third-party requirements including demand management. Support procurement strategy creation and execution of key initiatives. Identify and implement best practices in procurement, commercial, and vendor management. Drive supply-side initiatives to reduce or contain risk, and / or create commercial and revenue-generating opportunities. Ensure appropriate contract structures / types, pricing models, vendor incentive models, service level agreements, performance indicators, and cost models are applied consistently across vendors. Partner with internal and external legal counsel to ensure proper forms of Agreement are utilized, contractor conformance with the terms and conditions of the Agreements, and refinement of Agreements as required. Manage compliance with and provide reporting on the firm s commitments in relation to ESG. Facilitate sharing knowledge, experiences, and best practices within and across the global Strategic Sourcing team. Support compliance with the Firmwide Third Party Risk and Control Framework and associated programs. Engage with Risk Partners across the organization (e.g., compliance, technology), as needed, to review control requirements and drive resolution of Strategic Sourcing issues. Qualifications: Bachelors / Post Graduation degree, with relevant professional qualifications considered favorably. Minimum 4 years of experience in Strategic Sourcing and Category Management, particularly in indirect spend with a preference in corporate services sourcing, including but not limited to workplace-related services such as hospitality, travel, property management, and document management services. Must have strong technical, strategic, and project management skills as well as a strong foundation in supply chain management, sourcing and procurement, project management, vendor management legal and contracting or operational risk management. Competencies: Functional Expertise - Understanding of strategic procurement, category management approach and procurement value proposition Strategic Mindset - Needs to be able to effectively create category strategies with the ability to influence and guide key stakeholders with sourcing decisions. We re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https: / / www.goldmansachs.com / careers / footer / disability-statement.html

Role Overview: This role is responsible for managing the end-to-end reconciliation of payment transactions , monitoring profitability, analyzing cost and revenue trends, and preparing real-time MIS reports to support financial decision-making at the management level. Key Responsibilities: Reconcile transactions across:Customer payments processed through various payment modes Payment gateway approvals and settlements Final disbursal to beneficiaries or vendors Track and validate PG processing fees, net settlements, and deductions Build and maintain real-time MIS dashboards and reports covering:Outstanding settlements Payment processing volumes and trends Net revenue and PG cost performance Perform daily/weekly analysis on:Revenue trends and gross margins Payment channel cost variations Profitability by transaction type, client segment, or channel Collaborate with operations and tech teams to resolve mismatches or data gaps Ensure complete audit trails and documentation for all reconciliations Support monthly closing, reporting, and compliance needs for finance team Requirements: 2-4 years of experience in payment reconciliation, MIS, or financial operations Prior experience working with Payment Gateways or Payment Aggregator . Strong skills in Excel (VLOOKUP/XLOOKUP, Pivot Tables, Power Query) Solid understanding of digital payment workflows and financial reporting Strong analytical mindset with attention to detail and data integrity Ability to track and present trends in cost and revenue in a structured way Nice to Have: Experience with MIS or BI tools (Google Sheets dashboards, Power BI, etc.) Familiarity with accounting software (Zoho Books, Tally, QuickBooks) Understanding of GST and cost implications related to digital payments Employment Type: Full-time, On-site (Bengaluru office) Working Days: Monday to Friday (occasional Saturdays as required) About the company: Pice is a B2B payments & credit service provider company, offering a single platform to manage all business-related transactions. It operates within an established ecosystem of retailers and distributors enhancing the visibility, record keeping and easy reconciliation. It is designed to offer end-to-end business transaction management with features like account-wise ledgers, GST return tracking, daily sales/expense management, and online invoice payment, all without businesses needing to shift between multiple platforms. The app empowers retailers and businessmen to manage payments like vendor, supplier, GST, salary and other day to day expenses more seamlessly through in app features like business UPI along with other payment options. Pice has onboarded 1 Lac+ users, mostly business owners with GST registrations spread across 25 states of the country and dealing with 23K distributors and suppliers.

Our client a reputed Pharma Company at Lower Parel, Mumbai needs Post : Executive Assistant to Director Location : Lower Parel, Mumbai Qualification : Graduate Experience : Min 4 years working with Sr. Management Level Salary : Salary upto 6 LPA with all benefits Age : Below 30 years All Saturday / Sunday off Job Profile : Assisting the Director in the day to day Activities Calendar management Co-ordinating and preparing monthly / Weekly Reports Co-ordinating with departments for the details as and when required by the Director Replying to emails Should be very good in self-correspondence Handling the Directors Desk in his Absence Preparing Travel Itinerary Data Management Required skills Good knowledge of MS word, Excel & PowerPoint. Proven ability to manage a flexible schedule Exemplary Planning and Time Management Skills Outstanding Verbal and Written Communications Skills Ability to interact with high profile Clients and Executives Email CV and Passport size photo with current salary and notice period to resume@jobspothr.com Job updates on www.jobspothr.com After mailing CV, please call 99877 06721 Thanks !

Responsibilities: * Manage front desk operations * Provide exceptional customer service * Maintain accurate records & expenses * Communicate effectively with team members * Greet visitors & manage phone calls

Specializes in implementing and managing SAP Concur solutions for travel and expense management. The role involves configuring the Concur platform, integrating it with existing ERP systems, providing user support, and ensuring that the system aligns with company policies. The consultant must have strong experience with Concur functionalities and SAP integration.

Job Title - Administrative Assistant Responsibilities • Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management) • Proactively manages supply inventories (e.g., storeroom, hardware, office supplies, snacks) as needed. Begins learning discretionary budgeting and company finance policies. Relies on guidance from senior colleagues. Event Coordination and Logistics • Supports team experience activities as needed. Assists team with execution of event logistics (e.g., set up, tear down, catering arrangements) under the direction of senior colleagues. Supports team morale and building team dynamics. • Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding) • Helps to provide onboarding support for new employees, vendors, and interns, under the direction of senior team members (e.g., ordering new hire equipment, setting up workstations, distribution lists, security groups). Calendar Management and Meeting Logistics • May support calendar management for community spaces as needed, based on direction from others. Helps to prepare meeting setting (e.g., booking rooms, troubleshooting virtual settings, providing food). Learns to manage ambiguous situations, with direct guidance from senior colleagues Space Management and Planning* • Assists with team space move logistics as necessary. Travel Management • May begin to shadow and learn travel tools and policies. Exp range: Min 3+ years • Administration experience Previous experience at Microsoft a plus Interested Candidates Can Please share they cv to "grishma.b@twsol.com" "sindhu.d@twsol.com"

Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a C-level executive based overseas. This role requires exceptional communication skills, time management, and the ability to handle confidential information with integrity and professionalism. The Executive Assistant will act as a strategic partner and play a key role in enabling the executive's productivity by managing day-to-day operations and communications efficiently. Key Responsibilities: Calendar Management: Efficiently manage the executives schedule across multiple time zones, including planning, coordinating, and confirming meetings, appointments, and events. Email Management: Monitor, organize, and respond to emails on behalf of the executive where appropriate; ensure timely follow-ups and flagging of priority items. Travel Management: Coordinate international and domestic travel arrangements, including flights, accommodations, visas, transportation, and itineraries. Meeting Coordination & Minutes: Schedule and coordinate virtual meetings; draft and distribute Minutes of Meetings (MoMs) and track action items and follow-ups. Action Item Follow-Up: Ensure timely follow-up and completion of tasks and deliverables assigned to stakeholders from meetings or directives issued by the executive. Document Preparation: Assist in preparing presentations, reports, and other documents as needed by the executive. Confidentiality & Discretion: Handle sensitive information with a high degree of confidentiality and professionalism. Qualifications: 6 to 10+ years of experience as an Executive Assistant, preferably supporting C-level executives. Strong organizational and time management skills with the ability to prioritize tasks and handle multiple responsibilities. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Zoom, Teams, and Google Workspace. Experience working with international stakeholders and across time zones is a plus. Key Attributes: Self-motivated and able to work independently Proactive and solutions-oriented Strong attention to detail Discreet and trustworthy Flexible with working hours to accommodate executives time zone when required

Notice - Immediate to 15 days Requirements: • Administer and support Spotnana travel management platform Configure and maintain Concur Travel and Expense modules • Ensure seamless integration between travel booking and expense reporting systems. • Provide user support and troubleshooting for travel and expense applications Implement system updates and enhancements. • Generate reports and analytics on travel spending and compliance Collaborate with cross functional team on implementation and support activities . • Maintain documentation and standard operating procedures. • Monitor system performance and identify potential issues proactively Provide user support and troubleshooting for travel and expense application . • Generate reports and analytics on travel spending, compliance and system performance. • 5+ experience with Spotnana travel management platform • 5+ experience with Concur Travel and Expense modules Understanding of corporate travel policies and expense management Strong technical configuration and troubleshooting skills • Excellent communication abilities for cross-team collaboration • Best practices Analytical skills for reporting and data analysis • Candidate must have demonstrated experience with travel and expense management systems and the ability to work effectively with both internal stakeholders and external partners.

Key Responsibilities: 1. Card Program Management: Maintenance of corporate Pcard program, including issuance, activation, deactivation of cards, manage card limits and cardholder inquiries. Ensure timely and accurate reconciliation of card transactions with Concur or other expense systems. Coordinate with the payments team to address and resolve any card-related payment issues. 2. Concur System Oversight: Monitor Concur aging reports to identify any overdue expenses or exceptions. Provide training and support for Concur users, helping troubleshoot and resolve system issues. 3. Compliance & Policy Enforcement: Ensure adherence to corporate policies related to Pcard spend and card usage. Regularly review card activity for misuse or non-compliance, implementing corrective actions as necessary. 4. Cardholder Support & Communication: Act as the primary point of contact for cardholders regarding inquiries, disputes, and troubleshooting. Manage card suspensions, delinquency follow-up, and clearing. Facilitate out-of-cycle payments and emergency card requests. 5. Data Analysis & Reporting: Provide regular reporting on card usage, delinquency trends, and program effectiveness. Assist in audits and compliance reviews as needed. 6. Process Improvement & Best Practices: Drive continuous improvements to the Pcard program, including automation, workflow enhancements, and policy updates. Stay informed of industry best practices and emerging technologies related to expense management and corporate card programs. Key Skills: Proficiency in Pcard systems, particularly Concur. Strong knowledge of Excel, including pivot tables and data analysis Strong analytical and problem-solving skills. Large multinational environment experience Ability to manage multiple priorities in a fast-paced environment. Experience / Qualifications: Education: Bachelor s degree in finance, Accounting, Business Administration, or a related field. An MBA or relevant professional certifications Experience: A minimum of 1+ years of experience in corporate card administration, travel & expense management, or finance operations, with in-depth knowledge of T&E/Pcard programs. Proven experience managing corporate card programs and systems like Concur, SAP, or other expense management platforms. Demonstrated expertise in managing high-volume card transactions and expense workflows in large or complex organizations

Job Snapshot We are seeking an enthusiast and proactive intern to join out Accounts Payable team, primarily supporting employee expenses and claim reimbursements. This role provides an excellent opportunity to gain practical finance and accounting experience in a corporate environment. What s in it for you? Assist in reviewing and verifying employee reimbursement claims for accuracy, Completeness and compliance with policies. Process claims in Oracle NetSuite. Maintain records of claims and related correspondence. Support the monthly closing activities by ensuring timely processing of claims. Assist in audit and compliance check related to employee reimbursement. Prepare basic reports and summaries as needed We d love to hear from you, if you: Currently pursing or recently B.com , M.com , MBA (finance), or equivalent. Proficiency in Microsoft Excel and other relevant softwares. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Basic knowledge of accounting principles. Ability to handle confidential information with integrity Preferred: Familiarity with any expense management tool or ERP is a plus Our culture & accolades As an organization, it s our priority to create a highly engaging and rewarding workplace. We offer tons of awesome perks and many opportunities for growth. Our culture reflects our employees globally diverse backgrounds along with our commitment to our customers, and each other, and a passion for excellence. We live up to our values, DAB, Delight your customers, Act as a Founder, and Better Together. Mindtickle is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. Your Right to Work - In compliance with applicable laws, all persons hired will be required to verify identity and eligibility to work in the respective work locations and to complete the required employment eligibility verification document form upon hire.

Job Description Work Timings: 2:30PM- 11:30PM Work Location: Bangalore Primary Responsibilities: Record all the tax invoices and corporate credit card statements within the system in a timely manner. Effectively communicate with the stakeholders to receive required information in a timely manner. Correspond with vendors regarding billing and payments Understand the nature of expenses and payments to financial ledger impact. Review and approve the Employee expense reports as per T&E policy of the company. Identify policy violations while reviewing the expense reports and send them back to the submitter if needed. Support the vendor master cleanup and stabilization efforts Support the vendor communication and reach out initiatives in implementation of a new tool Preparation of reporting metrics - Claims in violation of policy, Number of expenses rejected/sent back for information etc Additional responsibility for the Accounts Payable function and for keeping a record of all invoices based on the input received. Complete month-end close-related tasks for Accounts Payable and related items Qualities: Organization and Planning - Plan, organize and schedule work / meetings in an efficient, productive manner; focus on key priorities Drive and Discipline - Operate in a fast-paced, dynamic environment with a focus on getting the job done Enthusiasm - Exhibit passion and excitement and embrace a can-do attitude Communication - Communicate effectively with internal cross-functional partners, creating promoters at every touchpoint Teamwork - Work cross-functionally to achieve team and individual goals Attention to Detail - high-level attention to minute details to ensure accuracy Perseverance - Demonstrate focus and commitment to solving complex issues through to completion. Should have 6 - 8 years of experience in T&E, Vendor management and AP. Experience in the following ERPs/Expense management systems will be preferred - NetSuite, Concur, Coupa Experience in handling the Month end clos

Role & responsibilities Executive & Strategic Support Manage the Founders calendar, ensuring alignment with strategic priorities. Prepare briefing documents, presentations, and reports for meetings, reviews, and stakeholder engagements. Act as a thought partnerhelping structure tasks, prioritize initiatives, and ensure timely follow-through on key decisions. Handle confidential matters with discretion and sound judgment. Assist in the preparation of documents, pitch decks, reports, and presentations. Cross-functional Coordination Track and follow up on action items across departments, ensuring execution of key deliverables. Serve as a liaison between the Founder and internal teams, external partners, government bodies, and investors. Support the execution of company-wide initiatives and leadership communications. Operational Excellence Plan and manage complex logistics including travel, events, board meetings, and speaking engagements. Oversee task and workflow management systems to improve Founders efficiency. Manage documentation, correspondence, reimbursements, and reporting workflows. Preferred candidate profile: A highly organized and proactive professional with 0-2 years of experience supporting senior leadership - preferably in a start-up or high-growth environment. An exceptional communicator with strong writing, presentation, and interpersonal skills. Tech-savvy - proficient with Google workspace tools. Driven by impact and excited to be part of a company solving real-world challenges through innovation. Strong multitasking, and problem-solving skills.

Hiring for a leading MNC for position of Onboarding Support Associate Location :Kharadi Work Mode: Work From Office Preferred Candidate with NP: 0 TO 30 days Key Responsibilities: - Acting as the point of contact among executives, employees, clients, and other external partners. - Managing executives calendars and setting up meetings. - Tracking daily expenses and preparing weekly, monthly, or quarterly reports. - Taking minutes during meetings. - Organizing and maintaining the office filing system. - Work experience as an Executive Assistant, Personal Assistant, or similar role. - Excellent MS Office knowledge. - Outstanding organizational and time management skills. - Familiarity with office gadgets and applications (e.g., e-calendars and copy machines). - Excellent verbal and written communication skills. - Filing & Documentation: Maintain accurate records and documentation for new hires and HR compliance. - Office Management: Oversee administrative tasks related to employee onboarding and workplace setup. - Coordination & Data Management: Ensure seamless communication between departments and maintain databases. - Confidential Data Handling : Manage sensitive HR and company data with the highest level of integrity and discretion. - HR & Admin Support : Assist in employee onboarding, process documentation, and other administrative duties.

Provide comprehensive support to the Director, including calendar, travel, and meeting coordination. Serve as a bridge between the Director and internal teams, ensuring smooth communication and alignment. Handle confidential information with discretion and integrity. Utilize your accounting knowledge for financial reporting, budget tracking, and expense management. Assist in drafting communications, presentations, and other executive materials. Strong accounting knowledge and comfort working with financial data. Excellent communication skills, both written and verbal. Proven ability to manage sensitive information and maintain confidentiality. A proactive mindset with the ability to anticipate needs and take initiative. Join us in a role where youll be a trusted advisor, a communication hub, and a right hand to our leadership

Role & responsibilities Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communication on the executives behalf Maintaining comprehensive and accurate records Strictly maintaining confidentiality for all information under purview Performing minor accounting duties Keeping executives organized and informed Organizing meetings, including scheduling, sending reminders, and arranging catering when necessary Taking minutes during meetings and following up accordingly Acting as the point of contact among executives, employees, clients, and external partners Preparing weekly, monthly, and/or quarterly reports and presentations Managing and maintaining executive schedules, including travel, conferences, and appointments Providing project and budget management, space planning, IT coordination, and event support Handling phone and email correspondence with tact, discretion, and good judgment Keeping track of open items/agendas using project management tools Leading and coordinating travel itineraries and related meeting arrangements Monitoring, screening, responding to, and distributing incoming communications Liaising with internal staff at all levels Reviewing operating practices and implementing improvements as needed Preparing checks and documents for signature and review Maintaining and helping prioritize executives' to-do lists Qualifications - Over 5 years of relevant experience Office-based role with flexibility to work in various U.S. time zones Bachelors degree or equivalent in the relevant domain PA diploma or certification is a plus Proficient in MS Office Suite and other relevant software Experience with project management tools and Microsoft suite Knowledge of standard office administrative practices and procedures Preferred candidate profile Excellent verbal and written communication skills Excellent time management skills and ability to execute work remotely Ability to multitask and prioritize tasks Strong interpersonal skills and ability to build relationships with key stakeholders Effective organizational and planning skills Proficient in information gathering and monitoring Strong problem analysis, problem-solving skills, and a proactive mindset Good judgment and decision-making ability Self-motivated and disciplined Demonstrates initiative, maintains confidentiality, and shows adaptability High attention to detail and accuracy