358 Expense Management Jobs - Page 15

Process Expert ITP (Pune, India) Life Unlimited At Smith+Nephew. We design and Manufacture technology that takes the limits off living. The Role would cut across a wide span of activities within Global ITP and would be fully involved in handling and optimizing key processes, ensuring compliance, efficiency, and transparency. This role focuses on transitioning non-value-added, locally handle tasks to Pune under the Invoice-to-Pay framework, driving process standardization and operational efficiency. What will you be doing Intercompany Chargebacks : Oversee the accurate processing, reconciliation, and reporting of intercompany chargebacks to ensure seamless financial transactions. Attendee Reimbursements : Handle reimbursement processes for external attendees, ensuring timely payments and adherence to policy guidelines. Budget Tracking : Support the tracking of payments, ensuring alignment with budget forecasts and financial controls. Compliance & Transparency Reporting : Handle purchasing card payments and reconciliation in Concur on behalf of the Medical Education (Med Ed) team, ensuring adherence to global transparency and compliance requirements. As well as submission of transparency documentation and reporting Process Transition & Efficiency Gains: Drive migration of administrative and financial tasks to Pune, optimizing prioritization and enabling M&E team to focus on strategic priorities. Governance & Controls: Ensure process compliance, financial accuracy, and adherence to internal and external audit requirements. Documentation & Records Management - Maintain accurate and auditable financial records. Stakeholder Management - Collaborate with finance, procurement, and compliance teams to ensure smooth transitions and alignment. Accounts Reconciliation & Invoice Management - Ensure timely and accurate reconciliations of intercompany transactions and payments. Knowledge Management - Document process changes, best practices, and standard operating procedures. Accounting Principles & Standards - Apply financial reporting standards to ensure compliance. Expense Management - Oversee payment processing and financial controls related to expense management. What will you need to be Successful Education: Bachelor s/Master s degree in accounting/MBA finance. Minimum 5 to8 years of P2P & Recharge, Budgeting experience mainly into Invoice processing and Handling Exception Handling for AP. SAP ERP experience is strongly desired. Should possess a good problem solving skills. Good English communications skills written and verbal. Should be flexible to work month end schedules and different shifts. Excellent Interpersonal Skills. You. Unlimited. We believe in creating the greatest good for society. Our strongest investments are in our people and patients we serve. Inclusion, Diversity and Equity - committed to welcoming, celebration and thriving on Diversity. Learn more about it on our website https://www.smith-nephew.com/ . Other reasons why you will love it here! Your future: Major medical coverage + Policy exclusions and Insurance non-medical limit. Education Assistance. Work / Life balance: Flexible Personal / Vacation time off, Privilege leave, Floater leave etc. Your Wellbeing: Parents / Parents in law s insurance coverage also available. Flexibility: Hybrid work model (for most professional roles). Extra Perks: Free Cab Transport facility for all employees, one time meal provided to all employees as per shifts. Night Shift Allowances. #LI-AL1 Stay connected and receive alerts for jobs like this by joining our talent community . Were more than just a company - were a community! Follow us on LinkedIn to see how we support and empower our employees and patients every day. Check our Glassdoor page for a glimpse behind the scenes and a sneak peek into You . Unlimited . , life, culture, and benefits at S+N. Explore our new website and learn more about our mission, our team, and the opportunities we offer.

We are looking for a proactive and meticulous Accounts Executive with at least 3 years of experience to assist in managing our day-to-day accounting and financial tasks. The successful candidate will be responsible for accurate data entry, maintaining financial records, processing invoices, bank reconciliation, and preparing financial reports. Proficiency in MS Excel and hands-on experience with accounting entries are essential for this role. This individual should be detail-oriented, organized, capable of meeting deadlines, and comfortable working both independently and collaboratively within a team environment. Role & responsibilities Manage and process all accounting entries including accounts payable, accounts receivable, and general ledger entries in a timely and accurate manner. Prepare and maintain bank reconciliation statements. Manage invoicing processes and follow up on outstanding payments. Maintain and update financial records and databases with accuracy and attention to detail. Utilize MS Excel extensively for data analysis, report generation, and reconciliation tasks. Assist with month-end and year-end closing procedures. Liaise with internal departments and external parties (e.g., vendors, auditors) as required. Support senior accountants and the finance manager with ad-hoc tasks and projects.

Job Title: Administrative Assistant Location: Bangalore, India Experience: 3+ Years Hiring Organization: Allegis Group (Hiring for a Leading Technology Company) Job Description: Allegis Group is hiring a highly organized and proactive Administrative Assistant to support a leadership team at a leading global technology company . This is an excellent opportunity for professionals with strong administrative, coordination, and communication skills to be part of a high-performance, fast-paced environment. Key Responsibilities: Calendar & Meeting Management Manage executive calendars, schedule meetings across multiple time zones, prepare agendas, record Minutes of Meeting (MoMs), and track follow-ups. Travel Planning Coordinate domestic and international travel, including visa arrangements, hotel bookings, ground transportation, and trip briefings. Expense Reporting Prepare and submit timely and accurate expense reports while ensuring adherence to company policies. Event & Logistics Coordination Organize internal and external events such as leadership summits, quarterly reviews, customer visits, and team gatherings. Reporting & Documentation Maintain and update reports on events, budgets, and training metrics. Generate operational reports using internal tools. Employee Engagement Facilitate celebrations, CSR activities, and cultural events that foster team bonding and engagement. General Administrative Support Greet visitors, manage office communications, maintain documentation and filing systems, and support overall office administration. Requirements: Minimum 3 years of experience in an administrative or executive assistant role. Strong organizational, communication, and interpersonal skills. Proficiency in MS Office tools (Word, Excel, PowerPoint) and basic reporting tools. Ability to handle sensitive information with discretion. Experience working with global teams and managing multiple priorities.

KEY RESPONSIBILITIES Provide administrative support for the Mumbai office/team as well as other offices/remote employees as needed. Ensure the efficient running and management of the office. Manage incoming & outgoing communication as well as office visitors. Schedule/coordinate meetings and appointments and ensure the necessary logistics. Coordinate orders with and manage relations with suppliers and service providers and ensure that office needs are fulfilled. Resolve office-related malfunctions and respond to requests or issues. Coordinate with other departments to ensure compliance with established policies. Book travel arrangements, negotiate fares and conditions of stay and perform analysis of travel costs for management. Ensure travel procedures are carried out including validations, submissions on the travel system, expense reports and coordination with the finance team for travel expenses and per diems. Assist employees with their visa applications and follow up with relevant embassies. Coordinate with the infrastructure team to ensure the smooth running of the offices IT operations. Perform other administrative tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research. CANDIDATE PROFILE & REQUIREMENTS Diploma/certificate in administrative or secretarial studies or related field. At least 2 years of experience in an administrative/office management role. Excellent proficiency of Microsoft Office tools. Working knowledge of office equipment (multi-function printers, office access systems etc.) Excellent interpersonal & communication skills and strong problem-solving skills. Excellent organizational, multi-tasking & time management skills. Ability to prioritize and manage multiple tasks simultaneously while maintaining deadlines. Demonstrated ability to work well in a team environment & across all levels of the organization. Excellent levels of English required, proficiency in French is also preferred.

Job Location: Noida Reports To: CEO Department: Executive Team Position Overview: The Executive Assistant to the CEO plays a pivotal role in supporting the Chief Executive Officer (CEO) by managing daily administrative tasks, assisting with strategic projects, and ensuring effective communication between the executive team and various stakeholders. This position requires exceptional organizational skills, the ability to handle confidential information, and a proactive approach. Key Responsibilities: 1. Executive Support: o Manage the CEOs calendar, including scheduling appointments, meetings, and travel arrangements. o Prepare and organize materials for meetings, ensuring all required documents and information are available. o Screen and prioritize incoming communications (phone calls, emails, etc.) for the CEO. o Serve as a liaison between the CEO and internal/external stakeholders, including clients and senior management. 2. Meeting Coordination: o Coordinate internal and external meetings, conferences, and events, ensuring all logistical details are handled. o Take meeting notes and ensure that action items are tracked and followed up on. o Ensure that the CEO is prepared for all meetings with the necessary documents and background information. 3. Travel Management: o Organize and manage travel logistics for the CEO, including flights, accommodations, transportation, and itineraries. Page 3 of 4 Proprietary and Confidential 4. Project Management: o Assist in the execution and follow-up of key projects and initiatives led by the CEO. o Track project milestones and deadlines, ensuring that all deadlines are met and project goals are achieved. o Research, compile, and analyze data and reports as needed for strategic planning. 5. Confidentiality and Discretion: o Handle sensitive information with the highest level of confidentiality and discretion. o Draft, proofread, and edit emails, documents, presentations, and reports as required by the CEO. 6. Communication & Coordination: o Maintain effective communication between departments to ensure smooth operations. o Ensure the CEO is kept informed of key issues, priorities, and decisions within the company. o Act as a point of contact for internal teams and external parties, addressing inquiries and concerns promptly. Qualifications & Skills: • Experience: Minimum of 3-5 years of experience in an executive assistant or similar role, preferably in a BPO or corporate environment. • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. • Communication Skills: Exceptional written and verbal communication skills, with the ability to interact with executives, clients, and stakeholders effectively. Page 4 of 4 Proprietary and Confidential • Organizational Skills: Strong time management and organizational skills with the ability to prioritize and handle multiple tasks. • Attention to Detail: High level of accuracy and attention to detail in all aspects of work. • Discretion: Ability to manage sensitive and confidential information with discretion. • Problem-Solving: Proactive approach to identifying challenges and proposing solutions. Personal Attributes: • Strong interpersonal skills with the ability to work independently and as part of a team. • Strong work ethic, professional demeanour, and a positive attitude. • Ability to remain calm under pressure and deal with challenging situations diplomatically. Disclaimer: Company’s Absolute prerogative to Alter or Abolish the Policy. Pacific reserves the right in its absolute discretion to abolish the policy at any time or to alter the terms and conditions

Role Summary : We are seeking a highly organized, proactive, and trustworthy Executive Assistant (EA) to provide high-level support to our Chief Financial Officer (CFO). This role requires exceptional attention to detail, strong communication skills, and the ability to manage a wide variety of administrative and strategic tasks in a dynamic, fast-paced environment. Roles and responsibilities: Manage and maintain the CFOs calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize internal and external meetings, including agendas, minutes, and follow-ups. Handle confidential information with discretion and professionalism. Draft, review, and manage correspondence and presentations on behalf of the CFO. Assist with financial and strategic projects, tracking milestones and deadlines. Coordinate cross-functional communication between finance and other departments. Conduct research, compile data, and prepare reports for the CFO as needed. Serve as a point of contact between the CFO and internal/external stakeholders. Support board meeting preparations and documentation when required. Build strong working relationships across all levels of the organization. Anticipate the needs of the CFO and take initiative to ensure seamless daily operations. Organize and maintain electronic and paper files in compliance with corporate policies. Assist in budget tracking, expense reporting, and invoice processing for the CFOs office.

Serve as a technical subject matter expert for the Coupa Procurement platform. Collaborate with business stakeholders to understand requirements and lead the configuration and implementation of solutions and enhancements. Design workflows specific to business process outcomes, ensuring seamless integration with the existing business and technical environment. Customize forms, approvals, process orchestrations, groups, and configurations in Coupa to meet business needs. Leverage deep process and technical knowledge of the Coupa platform, particularly Coupa P2P and SIM modules, to drive efficient and effective solutions. Engage in supplier enablement activities to enhance the procurement process. Understand and manage Master and Transactional Data integration with ERP systems, such as SAP S4 HANA, and non-ERP systems using Middlewares and supported integration methods. What you bring: Minimum of 8 years of experience in a similar role with a strong focus on the Coupa Procurement platform. Proven experience as a Coupa Admin or in a similar role. Deep technical and process knowledge of Coupa, particularly in P2P and SIM modules. Proficiency in customizing forms, approvals, process orchestrations, groups, and configurations in Coupa. Experience in designing workflows and integrating solutions within existing business and technical environments. Experience in integrating Coupa with Tax engines such as OneSource Experience with travel business credit cards and expense management tool like Brex Exposure to supplier enablement activities. Solid understanding and experience with Master and Transactional Data integration with ERP systems, especially SAP S4 HANA, and non-ERP systems using Middlewares. Strong problem-solving skills and the ability to work effectively with cross-functional teams. Excellent communication and interpersonal skills. Preferred Qualifications: Certification in Coupa platform administration or related fields.

Visa Commercial Solutions (VCS) focuses on providing B2B solutions to large and mid-market corporates, small businesses and government organizations The team has overall responsibility for all aspects of business strategy, development and management of B2B solutions, as we'll as platform development The Senior Manager, Commercial Solutions, will be responsible for supporting the team in growing the existing B2B portfolio, developing and bringing new solutions to the market, leading initiatives that enhance and/or expand distribution of existing Visa capabilities and executing on the overall business strategy The role is a core part of the VCS team and will include identifying new opportunities, solutioning and implementing new business models and assisting the functional leads developing partnership opportunities with players that may be highly complex, strategic and cross-functional In addition to the VCS team, the role will work closely with the client leads, regional and global product teams and stakeholders across the organization The incumbent will be responsible for the following howe'ver not limited to: # Build market awareness of Visa s comprehensive payment solutions and develop and convert pipeline opportunities into revenue generating relationships for Visa s Issuer Clients. The engagement with Corporates, with a priority on large multinational and middle market corporates operating across Asia Pacific, will focus on Visa Commercial Solution opportunities encompassing Travel and Entertainment and B2B Procurement programs including virtual card solutions as we'll as cross sell into services such as expense management, data and reporting solutions and B2B Acceptance. # Increasing market awareness through targeted advocacy to Large & Middle Market Corporates # Developing relationships through specialized sales engagement with key Corporate decision makers in Treasury, Procurement, Payables and Travel Management. # Delivering leads and qualified opportunities to Issuers to drive new business for Financial Institutions and Visa. # Solution for corporate needs leveraging Visa capabilities or partner solutions that drive value for corporates and their stakeholders. What you will need: Masters or Bachelor s degree in business administration Minimum 8+ years experience in Payments, Business/Retail Banking, Cards or Commercial/Consumer Financial Services. Understanding of digi