Executive Assistant to General Secretary

Executive Assistant (EA)

Vishwa Jagriti Mission (Head Office - West Delhi)

About Vishwa Jagriti Mission:

Vishwa Jagriti Mission is a leading non-profit organization dedicated with a strong presence and a commitment to positive societal impact. We are looking for a dedicated and experienced Executive Assistant (EA) to support our leadership team at our Head Office (H.O.) in West Delhi.

The Role:

We are seeking a highly organized, proactive, and discreet Executive Assistant with 5-7 years of experience to provide comprehensive administrative and executive support to our senior management. The ideal candidate will be a former Company Secretary (CS) Intern, possessing a strong understanding of corporate governance, compliance, and professional ethics. This role is pivotal in ensuring the smooth and efficient operation of the executive office and contributes directly to the strategic objectives of the Mission.

Key Responsibilities:

• Executive Support:
• Manage complex calendars, schedule meetings, appointments, and conferences, ensuring optimal time management for executives.
• Arrange domestic and international travel logistics, including flights, accommodation, and transportation.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Screen and prioritize incoming communications (emails, calls, mail), and respond or redirect as appropriate.
• Prepare agendas, take minutes, and distribute materials for various meetings, ensuring timely follow-up on action items.
• Handle confidential and sensitive information with utmost discretion and integrity.
• Administrative Management:
• Maintain organized filing systems (physical and digital) and ensure easy retrieval of documents.
• Manage office supplies inventory and procure necessary items.
• Coordinate and organize internal and external events, workshops, and seminars.
• Process expense reports and manage petty cash as required.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Company Secretary Support (Leveraging CS Internship Experience):
• Assist in the preparation and review of board meeting documents, including notices, agendas, and minutes, ensuring compliance with relevant regulations (e.g., Companies Act, 2013).
• Maintain statutory registers and records as required.
• Support in ensuring adherence to corporate governance policies and procedures.
• Assist with regulatory filings and compliance-related tasks under the guidance of the leadership.
• Demonstrate a foundational understanding of legal and regulatory frameworks relevant to non-profit organizations in India.
• Project Coordination:
• Assist in tracking project progress, deadlines, and deliverables.
• Coordinate with various teams to gather information and ensure timely completion of tasks.
• Prepare reports and updates on project status for executive review.

Qualifications & Skills:

• Experience: 5-7 years of proven experience as an Executive Assistant, ideally supporting senior leadership in a dynamic environment.
• Educational Background:
• Bachelor's degree from a recognized university.
• Company Secretary (CS) Intern is mandatory.
• Skills:
• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills in English and Hindi.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various digital communication tools.
• Strong interpersonal skills with the ability to build rapport and work collaboratively with diverse individuals.
• High level of professionalism, discretion, and confidentiality.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Problem-solving attitude and ability to anticipate needs.
• Understanding of basic corporate governance principles and statutory compliance as gained through CS Internship.
• Proficiency in MS Office, Google Calendar, Google Meet.
• Willingness to Travel: 30% (Required) or as per work requirement.

Location:

• Head Office, West Delhi

Job Type: Full-time

Pay: ₹40,000.00 - ₹50,000.00 per month

Work Location: In person