Executive Assistant - Chairman's Office

Location: Mumbai | Full-Time | On-Site

Experience: 4–8 Years

Are you an exceptional multitasker with a flair for executive support, strategic coordination, and stakeholder engagement?

Join smmart – one of India’s leading entrepreneurial training and transformation firms – as the Executive Assistant to our dynamic Chairman.

This is not a traditional EA role. It is a high-impact position for a sharp, organised, and resourceful professional who thrives in fast-paced environments and is passionate about business growth, leadership, and execution excellence.

About smmart

smmart is on a mission to transform India's entrepreneurial ecosystem by empowering business owners and professionals with world-class training, coaching, and transformational interventions. Our Chairman, Mr. Santosh Nair, is a renowned leadership expert and motivational speaker, spearheading smmart’s vision with energy and purpose.

Key Responsibilities

• Executive Support & Calendar Management:

• Seamlessly manage the Chairman’s calendar, appointments, travel, meetings, and follow-ups. Ensure strategic time utilisation and meeting preparedness.

• Communication & Coordination:

• Draft high-quality emails, proposals, and presentations. Serve as the primary liaison between the Chairman and internal/external stakeholders with utmost discretion.

• Project Tracking & Execution Oversight:

• Assist in monitoring strategic initiatives, training schedules, and business transformation projects to ensure timely execution and alignment with organisational priorities.

• Research & Briefings:

• Prepare pre-meeting briefs, business insights, competitor intelligence, and research summaries to enable effective decision-making.

• Confidentiality & Discretion:

• Handle sensitive information and high-stakes interactions with professionalism, confidentiality, and integrity.

Who You Are

✅ A self-starter with a strong sense of ownership and initiative

✅ Excellent verbal and written communication skills

✅ High emotional intelligence and the ability to manage relationships across hierarchies

✅ Meticulous attention to detail and exceptional organisational ability

✅ Tech-savvy and proficient with MS Office, Google Workspace, and productivity tools

✅ Prior experience supporting C-level executives or founders preferred

Qualifications

• Graduate or Postgraduate in Business Administration, Communications, or equivalent
• 2–5 years of experience in a similar executive support or strategic coordination role
• Exposure to entrepreneurship, business consulting, or learning & development sectors is a plus

Why Join Us?

At smmart, you will not just assist – you will lead from behind. You will gain direct exposure to leadership decision-making, high-stakes strategies, and transformation stories that shape India’s entrepreneurial landscape. If you’re looking for a role that combines execution precision, strategic insight, and leadership proximity – this is your calling.