ECA & CCA Incharge NVN - 25-26

Job Title

Emp Code

Job Family

Division

Department

Campus

Reports to

Employment Type

Exemption Status

Job Overview

Key Responsibilities

Planning and Coordination

• Prepare an annual ECA & CCA calendar in collaboration with Heads of School and share it with all departments.
• Organize inter-house and inter-school competitions, arts/music events, and other co-curricular initiatives.
• Coordinate with the CO-MCB incharge to publish activity options to parents by June 5 and finalize student enrollments by June 15.
• Segregate students level-wise by end of July based on performance.
• Conduct 3 assessments (Primary) and 4 assessments (Secondary) annually, assigning grades accordingly.
  

Activity Management

• Schedule and oversee extra-curricular classes (e.g., visual/performing arts, clay modeling).
• Maintain accurate records of attendance and performance.
• Support safety standards and coach requirements.
• Identify and nurture student talents and potential.
  

Daily Duties

ECA

• Monitor execution of daily ECA classes as per schedule.
• Conduct random checks on student participation and attendance.
• Identify individual student skillsets for advanced support.
• Regularly interact with coaches to assess and address training gaps.
  

CCA

• Ensure smooth execution of weekly CCA activities.
• Coordinate time slots for student practice.
• Collect participant lists via House Masters for uploading to MCB.
  

Weekly Duties

ECA

• Finalize the weekly plan by Friday.
• Track student progress and identify those for Hobby Clubs.
• Observe execution quality and report gaps in weekly meetings.
• Collect absentee data from teachers and follow up with students.
• Ensure syllabus coverage reports are uploaded by Saturday.
• Coordinate with Parent Coordinators for parental feedback.
  

CCA

• Plan modalities for upcoming CCA activities and present them in HOI meetings.
• Confirm participants 10 days in advance and upload data in MCB.
• Raise material indents 15 days prior and ensure arrangements.
• Update reports (ECA/CCA) in MCB by Saturday.
• Attend weekly HOI meetings and maintain minutes.
• Organize ECA staff meetings every Saturday and document minutes.
• Finalize circulars and judge panels one week in advance.
  

Periodical Duties

• Finalize and brief house masters on responsibilities.
• Prepare and submit an annual budget for ECA/CCA activities.
• Conduct student assessments every 6 weeks and monitor level-wise progression.
• Identify and prepare students for external competitions.
• Track and update external achievements and CBSE cluster event participation in MCB.
  

Qualifications

• Master’s Degree in a relevant field with B.Ed.
• 10+ years of experience in ECA/CCA coordination.
• Proficient in MS Office.
• Strong communication and organizational skills.
• Team player with good interpersonal skills.
  

Physical Requirements

• Ability to meet performance standards and work safely in accordance with school policies.
• Consistent punctuality and attendance.