Copy Coordinator (Analyst)

Copy Coordinator

Primary Responsibilities

• Update manuscripts to match approved art layouts to create up-to-date and “final” manuscripts
• Upload and archive final manuscripts within our online server system
• Upload references to the Veeva library and maintain an internal list of Veeva library documents and tags/links
• Annotate manuscripts for derivative materials with reference information that support copy claims based on the Core Claims Document
• Highlight references to assist reviewers in locating proper support for copy claims
• Update core claims documents with approved or updated claims
• Assist editorial with word-for-word reviews of copy based on backup
• Conduct quality checks to ensure the accuracy and excellence of all deliverables
• Stay updated on brand guidelines and ensure adherence across all projects 
• Take direction from supervisor on projects & daily tasks
• Participate in team meetings (hot sheet, internal reviews, status meetings)
• Maintain the Agency’s copy and reference archives on SharePoint
• Learn Client/Agency Systems and process through hands on training as well as reviewing on-demand training videos and PDF/PPT training modules
• Understand agency process as it applies to timelines 
• Be able to troubleshoot and flex within the role as needed
• Escalate/communicate issues to supervisor/team.

Qualifications

• Bachelor’s degree preferred in Communications, Biology (any science), or English

• Knowledge of Pharmaceutical, medical, and healthcare terminology a plus
• Experience working in Microsoft PowerPoint, Excel, and Word
• Experience working in Adobe Acrobat including using annotation tools
• Veeva/Fuse experience preferred
• Strong written skills/ability to craft clear and concise emails in English

• Ability to manage multiple projects and meet tight deadlines
• Excellent communication and collaboration skills