Contract Management Associate/Sr

About CleanHarbors

Clean Harbors Inc. (www.cleanharbors.com) is a NYSE listed US based $6 billion company. Clean Harbors was founded in 1980 near Boston by Mr. Alan S. McKim, who today remains the company’s Chairman.

Everywhere industry meets environment, Clean Harbors is on-site, providing premier environmental, energy and industrial services. Clean Harbors employs a dedicated workforce of 18,000 employees and has over 450 service locations across the U.S., Canada and Mexico. Beyond addressing the environmental needs of its more than 300,000 customers, the Company has been on the front lines of addressing some of the largest emergency response events in North America of the past several decades including the BP Oil Spill in the Gulf of Mexico, the anthrax attacks in New York, the 2015 avian flu outbreak that devastated the poultry industry, Hurricanes Katrina, Rita and Sandy, and the oil pipeline breaks that affected the Yellowstone and Kalamazoo rivers, along with other major chemical releases into the environment.

Clean Harbors India has been strategically established as the Global Capability Center (GCC) to serve our parent company. We take pride in serving some of the most tech savvy business stakeholders at Clean Harbors. The GCC employees form part of our globally integrated teams that provide cutting-edge IT solutions and production support across platforms. Our shared services teams work seamlessly with their global counterparts in providing critical 24x7 support in various functions including Finance, HR, Procurement, IT and Operations. Our aggressive growth plans open significant career advancement opportunities for our employees.

Job Overview:
The Contract Administration Senior Associate is responsible for managing and maintaining contract‐related data, ensuring that pricing and contract terms are correctly aligned across various systems, including ISP. This role involves handling contract maintenance requests, creating new contracts, performing audits, and ensuring that customer bundles, packages, job type templates, and standard operating procedures are correctly priced and aligned with contracts. The Senior Associate will work closely with cross‐functional teams to resolve issues, support pricing integrity, and ensure compliance with contract standards.

RESPONSIBILITIES

1. Pricing Contract Maintenance (Daily)

• Monitor Outlook distribution list for contract maintenance requests.

• Process contract maintenance requests for existing contracts by following Standard Operating Procedures (SOPs)

• to ensure proper contract edits.

• Ensure that the necessary approvals for contract creation and supporting documentation (bid template, signed

• contract copy) are in place.

• Perform contract header edits, update LEM codes, contract pricing, and instructions, and add customer data,

• packages, customer bundles, job type templates (JTTs), and SOPs.

• For new contracts, create ISP contract headers, add LEM codes, contract pricing, instructions, and customer-related.

• data, and ensure all approvals and supporting documentation are in place.

• Conduct audits of newly created contracts, ensuring ISP pricing aligns with contract terms and make necessary adjustments.

2. Priced Package Maintenance (Ongoing)

• Monitor and process pricing package requests in ISP, ensuring that packages are associated with pricing contracts and errors are resolved.
• Edit existing pricing packages and correct any system errors.

3. Customer Bundle Maintenance (Ongoing)

• Monitor and process requests for creating or editing customer bundles in ISP, ensuring correct alignment with pricing contracts.

4. Priced Job Type Template Maintenance (Ongoing)

• Monitor and process requests for associating generic Job Type Templates (JTTs) with pricing contracts, and correct system errors as needed.
• Edit existing PJTTs to align with contract requirements.

5. Priced Standard Operating Procedure Maintenance (Ongoing)

• Monitor and process requests for associating SOPs with pricing contracts and make the necessary edits to address
• system errors.
• Edit existing PSOPs to align with current contract terms.

6. Contract Management Workbench (Daily)

• Identify contracts where component codes are priced at zero and work with sales teams to resolve pricing
• discrepancies.
• Share relevant data with Sales to facilitate engagement with customers and ensure pricing accuracy.
• Make necessary updates to the contract pricing flag or update contract pricing as needed.

7. 3rd Party Billing Coordination / Customer Contract Description (Ad hoc)

• Collaborate with the 3rd Party Billing team to ensure that contract descriptions in ISP match customer
• requirements and make necessary updates.

8. Master Data Maintenance (Ad Hoc)

• Process requests for creating, editing, or rationalizing component codes, packages, bundles, and job type
• templates following Standard Operating Procedures (SOPs).
• Analyse active component codes and confirm that regional pricing has been set up for each.
• Process pricing requests, update Suggested Retail Pricing (SRP) and costs, and identify cost impacts for
• necessary adjustments.

QUALIFICATIONS

• Bachelor’s /master’s degree in business administration, Finance, Data Management, or a related field.
  Experience:
• Minimum of 4‐6 years of experience in contract administration, contract pricing, or a related field.