Administrative Associate

Job Title:

Location:

Department:

Salary:

JOB SUMMARY:

Admin Associate

KEY RESPONSIBILITIES:

Travel & VISA Support:

• Assist in booking domestic and international flights, hotels, and ground transport for employees.
• Coordinate basic travel documentation and support visa application processes by gathering required documents.
• Maintain and update travel logs and expense records.
• Work closely with travel agencies and internal teams to ensure timely arrangements.
  

Office Administration:

• Monitor office supplies and coordinate replenishment.
• Support general office upkeep, housekeeping coordination, and vendor management.
• Handle basic facility requests and follow up on maintenance needs.
• Assist with courier dispatch and receipt tracking.
• Coordinate meeting room schedules and basic internal event arrangements.
  

Employee Support:

• Help in onboarding tasks such as preparing welcome kits, ID cards, and seating arrangements.
• Maintain and update administrative records and assist in report preparation.

QUALIFICATION:

• Bachelor’s degree in any discipline (Business Administration preferred).
• 1–3 years of experience in administration, office coordination, or support functions.
• Proficiency in MS Office (Excel, Word, Outlook).
• Good organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Ability to manage time effectively and work under minimal supervision.
  

PREFFERED CANDIDATE:

• Experience with travel coordination or working with travel vendors.
• Familiarity with visa documentation or corporate travel processes.
• Prior experience in a professional or corporate setup is an advantage.