At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Purpose and objective of the Role:

We are seeking a seasoned administrative assistant to support senior leaders in the organization. This role will be pivotal in managing the day-to-day activities of the leader and large teams. The ideal candidate will work closely with the leader to ensure proper and prioritized plan of action by calendar management. The candidate will work with different to ensure smooth operations and execution for team events.

Key Criteria: We are looking for an experienced person who has demonstrated independent and proactive ownership in taking end-to-end accountability from conceptualising, planning, preparation, disciplined execution and monitoring events, work, tasks and activities with minimal oversight; is proactive and thought provoking in engaging with strong learning mindset and agility in building and developing on new ideas and skills without being asked; has the right attitude and mindset to positively surprise and delight the stakeholders with tangible outcomes and experiences; has the right can-do will-do calm mindset and patience to effectively deal with ambiguities, unknowns and complexities to deliver strongly; is purposeful in challenging the status quo and naturally collaborative to partner effectively and robustly with the different parties; excellent at managing stakeholder expectations with proactive and persuasive communication with no gap; ability to understand problems and attending to them with high sense of urgency, ownership until resolution.

Key Responsibilities

Support for senior leaders -

• Calendar Management
• Travel planning, booking and meeting scheduling
• Visa application support
• Expense reporting

Support for Team activities

• Planning and executing logistics arrangements Team Meetings, outings, townhalls, roadshows, hackathons etc
• Managing logistics arrangements for leadership visits
• Coordinating recruitment drives

Vendor Management

• Ability to process purchase orders and invoices for vendors

Qualifications

• 8+ years of bachelor’s degree or equivalent
• Proven experience of supporting senior leaders and large teams in administrative activities
• Excellent organizational skills
• Exceptional communication and interpersonal skills

Must haves:

• Excellent Communication Skills
• Ability to own, plan and execute large team events (room bookings, food arrangements, scheduling)
• Ability to support multiple leader and manage conflicting priorities
• Ability to understanding policies and procedures in a compliance driven environment
• Enthusiastic and quick self learner

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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