274 Admin Activities Jobs - Page 5

Key Responsibilities 1. Administrative Support: Provide administrative support to executives and departments, including calendar management, meeting room arrangement, and document preparation. Assist with office management tasks, such as ordering office stationery and supplies and managing office equipment. Handle incoming calls, emails, and enquires in a professional and timely manner. Involve in event management on occasions like employee birthdays, festivals and celebratory events. 2. Vendor Management: Maintain vendor contact information and records and ensure all vendor agreements, contracts, and documentation are properly filed and up to date. Prepare regular reports on vendor activities, expenditures, and performance metrics. 3. Communication and Coordination: Serve as the primary point of contact for all departments in regards to admin related enquiries and support for employees. Managing and coordinating with the office boys, drivers, and hygiene staff to maintain cleanliness, efficiency, and a welcoming atmosphere throughout the office environment. Monitoring office expenses and costs and liaising with the accounts department for bill clearance. Be well versed with MIS reporting and MS Excel to prepare accurate documents.

About the Role: A One Advisory is seeking a proactive and highly organized Office Coordinator to manage day-to-day operations at our Kolkata office and provide remote support for our facilities across Delhi, Bangalore, Chennai, Pune, Ahmedabad and Hyderabad. The ideal candidate will be responsible for ensuring smooth facility operations, managing vendors, coordinating travel and office logistics and supporting administrative functions. Key Responsibilities: 1. Facility & Office Management Oversee day-to-day facility operations. Coordinate with co-working spaces and facility providers in other cities. Manage maintenance and servicing of infrastructure like HVAC systems and general office utilities. 2. Security & Access Management Handle installation, maintenance, and management of CCTV and biometric systems across all locations. 3. Pantry & Supplies Management Ensure availability and upkeep of pantry items including coffee machines, snacks, water and office supplies. Manage inventory and reorder stationery and essential items. 4. Travel & Accommodation Coordination Manage all travel arrangements, including flight, train, taxi bookings and hotel accommodations for staff. 5. Administrative & Event Support Provide logistical and administrative support during office events, meetings or team gatherings. Assist in day-to-day admin tasks as required. 6. Vendor & Inventory Management Liaise with vendors for services, purchases and maintenance. Keep track of inventory levels and manage procurement efficiently. 7. IT & Systems Setup Coordinate setup and troubleshooting of office IT equipment like laptops, desktops, printers, routers, etc. Work with vendors for hardware/software repairs and installations. 8. Data & MIS Data collation & MIS data entry 9. Mobile & Communication Management Handle SIM card allocation, mobile phone billing and related service issues. 10. Staff Supervision Oversee the work and schedule of the office boy to ensure cleanliness and timely completion of support tasks. Desired Skills & Experience: Prior experience in office coordination, admin or facility management roles. Excellent organizational and multitasking abilities. Basic knowledge of IT and office systems (hardware & software) would be preferred. Good communication and negotiation skills. Familiarity with tools like MS Office, email and online travel booking platforms.

1. Office Management including all Admin and HR activities in factory 2. Vendor Coordination 3. Documentation & Record Keeping 4. Support Services - ISO 5. Compliance & Safety 6. Team Collaboration 7. Training and employee engagement activities Required Candidate profile • Proven experience of 5+ years in an administrative and HR role. • Strong organizational and multitasking skills. • Proficiency in MS Office software. • Excellent written and verbal communication.

We are seeking a highly organized and proactive Executive Assistant-(Married Female candidate only) to support our senior leadership team. This role requires exceptional communication and multitasking skills, as well as discretion, professionalism, and a high level of confidentiality. The ideal candidate will act as a strategic partner to the executive(s), ensuring seamless day-to-day operations and enabling them to focus on high-priority initiatives. Key Responsibilities: Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements Serve as the primary point of contact between executives and internal/external stakeholders Prepare and edit correspondence, presentations, reports, and meeting agendas Attend meetings and take detailed notes or minutes as needed Handle confidential information with integrity and discretion Assist with personal tasks and errands as required by the executive(s) Coordinate logistics for meetings, events, and offsite engagements Conduct research and compile data to support decision-making Monitor and follow up on action items and deadlines Liaise with other departments to ensure efficient communication and workflow candidate profile

Urgent Opening for a Female Office Admin Executive Job location : Goregaon West Office Admin work Making Quotation Data Entry work Payment follow ups Letter drafting Office management client coordination etc Urgent Opening can join immediately

Responsibilities: * Manage accounts payable & receivable * Reconcile financial statements * Provide administrative support * Handle accounting tasks * Maintain MIS systems * Billing * Assist to Admin Manager WhatsApp:- 9509539080 Health insurance Provident fund

Daily supervision of office housekeeping and cleanliness Monitor and maintain CCTV camera functionality and footage checks Support during office events – arranging food, gifts, and logistics Maintain stock of office supplies & gift inventory Required Candidate profile Minimum 6 months of experience in administrative or office assistant role Basic understanding of office management and coordination Trustworthy punctual with a problem-solving attitude

Role & responsibilities 1. Support in arranging meeting rooms, common areas, and special event spaces for internal and external meetings. 2. Handle incoming communications (emails, calls, and requests) and direct them to the appropriate person or department. 3. Provide day-to-day office management, ensuring efficient and smooth office operations. 4. Manage office supplies, equipment, and ensure that the office environment is well-maintained and organized. 5. Assist the Admin Manager with administrative tasks such as budgeting, invoicing, and tracking expenses. 6. Coordinate travel arrangements, including flights, accommodations, and transportation 7. Build and maintain relationships with vendors and service providers related to facility management (cleaning, maintenance, office supplies, etc.). 8. Oversee daily operations and maintenance of office facilities, ensuring a clean, safe, and functional work environment. 9.Coordinate with vendors and contractors for routine maintenance, repairs, and facility-related projects. Preferred candidate profile Any Graduate 3-5 years of experience in Admin Proficiency in MS Office (Word, Excel, Outlook). Excellent communication and interpersonal skills. Ability to work independently and as part of a team to support facility needs.

• Provide academic and career counselling • Assist with course selection • Resolve student concerns • Track progress, conduct orientations • Organize career events • Maintain records and support enrollment • Manage daily administrative tasks.

Supervise and coordinate the daily activities of indoor and outdoor cleaning staff and other admin staffs Assign cleaning duties and manage work schedules to cover all required areas effectively. Lookafter Renovation and Existing Project works

Job Title :Admin Executive Department :Administration Employment Type :Full-time Job Purpose : To ensure the smooth and efficient operation of the office by handling daily administrative tasks, supporting departmental operations, and maintaining effective coordination with internal teams and external vendors. Key Responsibilities : Manage day-to-day administrative operations of the office. Monitor and maintain office supplies inventory and place orders as needed. Coordinate with vendors for office maintenance, stationery, courier, housekeeping, and other admin-related services. Handle travel arrangements, hotel bookings, and logistics for employees and guests. Maintain records of attendance, gate passes, and general administrative documentation. Assist in organizing meetings, events, and training sessions. Ensure cleanliness, safety, and proper maintenance of office premises. Support facility management, including AMC tracking and service requests. Prepare expense reports, petty cash management, and billing coordination. Provide general support to visitors and act as a point of contact for internal teams. Key Requirements : Bachelors degree in any discipline (preferred: B.Com, BBA, BA). 13 years of experience in administrative or office management roles. Proficient in MS Office (Word, Excel, Outlook). Strong organizational and time management skills. Good written and verbal communication skills. Ability to handle multiple tasks and work under pressure. Professional behavior and a problem-solving attitude. Desirable Attributes : Experience working in a structured corporate or manufacturing environment. Basic knowledge of facility management or vendor coordination. Familiarity with basic HR administrative processes is a plus.

Urgent opening only looking for male candidate Job Description : Admin Executives Experience : 3 to 5 years location : Thirumazhisai Education : Negotiable If you interested means kindly share your updated CV Mobile 7358546933 Mail – hr@leadhr.net

Roles and Responsibilities (only for Females ) Manage front desk operations, ensuring a smooth flow of communication between departments. Handle guest relations, providing exceptional customer service to visitors and clients. Coordinate courier management, handling deliveries and maintaining accurate records. Oversee housekeeping management, ensuring cleanliness and organization of the office space. Able to handle daily task , monthly task on time. Should be good with Phone handling, taking quotations and cordinating with vendors. Able to coordinate task with HR and Accounts Team.

Roles and Responsibilities Manage day-to-day administrative tasks, including petty cash management and housekeeping. Coordinate canteen services for employees, ensuring timely delivery of food and beverages. Oversee guest house operations, providing exceptional hospitality to visitors. Perform various administration activities such as record-keeping, filing, and data entry. Ensure compliance with company policies and procedures.

We are Hiring for Office Admin for our client company for Powai, Mumbai location Job description- 10+ Years in Office Administration Office Administration, Maintenance & Cleanliness of the Office., To Ensure daily housekeeping is done in most effective manner and within the specified time. Oversee facility management Travel bookings in optimum time and budget - this includes all accommodation, flight, train, bus and car bookings Maintaining and updating list of vendors. Maintain the inventory of office supplies, stationery & pantry material. Repair and maintenance of office equipment Lights, ACs, and Furniture’s, etc.-Oversee the work of Office boys and House-keeping boys/support staff. Maintaining staff attendance & Leave record, sending daily attendance on timely basis, co-ordinating with site admin for collating all leave related data. Prepare monthly attendance report To update company database and attendance software with the data of new/resigned/transfer employees. To assist in handling statutory compliances Opening of new salary accounts (accurately and within time limit) Data entry and checking as required from time to time. Coordination with external agencies for facility management, CUG cards, etc. I card, Visiting card and letterhead preparation. Preparing monthly reports – stationery, pantry, other assets, etc Purchases of printed materials and forms by obtaining requirements, negotiating price, quality, and delivery, approving invoices of pantry & stationery Prepare corporate credit card statement on weekly basis. Co-ordination with site Admin teams. To accomplish Administration department and organization mission by completing related results as needed. Outdoor office work as may be required Looking for candidates who can join immediately or within 20 days.

We are Hiring For HR for Bhosari Location for our client Manufacturing company Roles & Responsibilities: To support various HR functions, including recruitment, onboarding, administration, facility management, time office etc 1) To assist in talent acquisition and recruitment processes for all level of employees. 2) Housekeeping & gardening activities at office. 3) Traveling arrangements for all sales staff. 4) Infrastructure management & Office maintenance. 5) Arrangement of In-house / outdoor Meetings 6) To conduct employee onboarding and help organize. 7) ISO Documentation. 8) Record Keeping. Looking for candidates who can join immediately or within 20 days.

Key Responsibilities: Greet and assist visitors, employees, and clients in a professional and courteous manner. Manage front desk operations, including answering calls, directing inquiries, and handling correspondence. Coordinate with the HR team to schedule interviews, meetings, and onboarding sessions. Maintain employee and visitor logs and ensure all entries are accurately recorded. Assist in documentation, filing, and maintenance of HR records. Handle courier dispatches and inward/outward document management. Support HR events and engagement activities by coordinating logistics and communication. Manage meeting rooms and appointments for the HR team and ensure efficient usage of office space. Provide basic information about HR policies and procedures to employees and walk-ins. Ensure the front office area is tidy, organized, and presentable at all times. Required Skills and Qualifications: Bachelors degree in any discipline (preferably with exposure to HR or administrative roles) 3–5 years of experience in front office, administration, or HR coordination preferred Strong interpersonal and communication skills Proficiency in MS Office (Word, Excel, Outlook) Professional appearance and a customer-centric approach Ability to handle sensitive information with confidentiality

Responsibilities: * Manage administrative tasks efficiently * Provide administrative support to team members * Maintain office supplies inventory * Coordinate meetings & events * Prepare reports using Excel software Life insurance Accidental insurance Annual bonus Performance bonus Retention bonus Provident fund

Recruitment and one to one .REVIEW OF EVERY EMPLOYEE ON WEEKLY BASES AMD PREPARE REPORT FOR THE SAME. . PRE-POST ORDER TRACKING –ENTRY AT SITE & CUSTOMER CO-ORDINATION TILL HANDOVER . PROJECT CO –ORDINATION

Job Title: Admin Executive Company: Vimal Fire Controls Pvt. Ltd. Location: Vikhroli West, Mumbai Reporting To: Concerned Director / Admin Head Job Purpose: To manage and ensure timely processing of bills, vehicle-related tasks, housekeeping, and overall administrative responsibilities across all office locations and Directors residences. Key Responsibilities: 1. Bill Processing & Payments: Download and process all bills as per due dates to avoid penalties. Ensure bills are verified and approved by the concerned Director before forwarding to the Accounts Department. Responsible for timely payment of bills related to office locations, Directors residences, and their family members. Bill Categories Include: Electricity bills (offices and Directors residences) MTNL bills (offices and Directors residences) Mobile bills (Jio Corporate / Vodafone for offices and Directors residences) Maintenance bills (offices and Directors’ residences) Internet payments (offices and Directors’ residences) Rent payment – Office units Kailash office – Maintenance, Electricity, Property Tax Mahanagar Gas bill payments – Directors’ residences Jio Dongle payments – for Directors/Staff Credit card payments – for Directors 2. Vehicle Administration: Manage servicing, PUC, insurance, and FASTag for all vehicles used at offices and Directors’ residences. Handle insurance claim processes in case of accidents. Manage documentation for the purchase or sale of vehicles. Maintain monthly records of fuel consumption for all vehicles. Monitor and take action on traffic penalties/challans with Director approval. 3. Housekeeping & Facility Management: Maintain and regularly check pantry material inventory across all offices. Ensure timely servicing and repair of air conditioners. Oversee AMC and servicing of water purifiers. Assist with documentation and coordination in property purchase/sale transactions (including lease agreements, stamp duty, registration, etc.). 4. Event & Meeting Coordination: Organize monthly birthday celebrations and coordinate festival/pooja arrangements. Handle all meeting-related logistics: Conference room setup Refreshments (lunch, breakfast, beverages) Stationery arrangements Banquet inquiries/bookings when required 5. Vendor & Appointment Management: Manage vendors for services such as travel, pest control, water purifiers, etc. Schedule medical or personal appointments for Directors as needed. Skills & Qualifications: Graduate in any discipline (preferably in Administration or Commerce). 1–5 years of relevant experience in office administration. Proficient in MS Office (Excel, Word, Outlook). Strong verbal and written communication skills. Well-organized, proactive, and detail-oriented. Presentable and professional in approach. Office Time - 9.30am to 6.30 pm (Monday - Saturday) – 2nd & 4th Saturday off.

Job Summary: The HR Executive Plant Operations is responsible for managing the human resources functions at the plant level. This includes overseeing recruitment, employee engagement, statutory compliance, time & attendance, grievance handling, and supporting overall plant HR administration to ensure smooth workforce management in line with labor laws and company policies. Role & responsibilities 1. Recruitment & Onboarding Coordinate end-to-end recruitment for plant-level positions (operators, technicians, supervisors, blue collar, etc.) Manage the joining formalities of employees at the plant Ensure proper onboarding and induction of new hires 2. Attendance & Payroll Support Maintain attendance records and coordinate with payroll for monthly salary processing Monitor leaves, absenteeism, and overtime with accuracy Manage shift schedules and manpower planning 3. Time Management Generating the daily attendance through Bio metric and maintaining registers. Instructing new joiners about the usage of the bio metric system. Generating the reports, latecomers & Early-going & Leave applications, Follow up and postings. 4. Compliance & Documentation Ensure adherence to statutory labor laws like PF, ESI, Factories Act, etc. Maintain employee records, contract labor documentation, and compliance files Coordinate with labor contractors and ensure contractor compliance 5. Discipline & Performance Management Ensure proper disciplinary processes and documentation as per company norms Preferred candidate profile Excellent interpersonal and conflict-resolution skills Proficient in MS Office and HRIS systems Ability to manage diverse teams and coordinate with cross-functional departments. He should know Hindi, must and another language, Telugu & English The candidate should be near the Plant location. Preferably only male candidates. The Candidates should join immediately.

As an HR Admin at The Walnut Folks Group, you will play a pivotal role in managing day-to-day operations that support both the HR and administrative functions. This role involves vendor coordination, office management, basic tech troubleshooting, documentation, and internal logistics. Its perfect for someone with prior experience in HR operations and administration who enjoys a dynamic, hands-on work environment. Your Broad Responsibilities will include: 1. Office Management: Oversee day-to-day operations of the office, including: Facilities upkeep, supplies, and equipment management Ensuring workplace cleanliness, safety, and functionality Liaising with building management and housekeeping staff Supporting onboarding and internal logistics for new hires 2. Vendor Management: Handle relationships with office service vendors (cleaning, courier, maintenance, etc.) Negotiate contracts, ensure timely service delivery, and manage payments and renewals Work closely with the finance team for invoice processing 3. Technical Troubleshooting: Provide basic tech support for common issues like printer errors, Wi-Fi issues, or hardware setups Coordinate with external IT partners for advanced support Maintain an issue-tracking system for tech concerns 4. Document & Asset Management: Maintain up-to-date employee records (both digital and physical) Track allocation of office assets (laptops, chairs, etc.) and ensure proper documentation Assist HR with compliance documentation and audits 5. Travel Coordination: Arrange travel bookings and accommodations for employees or leadership Ensure all travel logistics are smooth and within policy guidelines 6. Internal Coordination & Activities: Support the HR team with internal communications and updates Help coordinate team events, celebrations, and ad-hoc internal requests Qualifications: Bachelor's degree in HR, Business Administration, or a related field 1-4 years of experience in HR administration or office management Strong problem-solving and multitasking skills Good communication and interpersonal abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Comfort with handling minor tech troubleshooting and system coordination Familiarity with HRIS systems is a plus Benefits Why should you join us? In case you value the opportunity to work on real & challenging Marketing problems In case you value high involvement from founders and learning from them In case you value having the autonomy to do things your way and not have to worry about experimental failures In case you care about working alongside genuine, honest peers who will have your back, no matter what In case you value contributing to the organization beyond your call of duty; and getting handsomely remunerated for the extra effort In case you believe in always learning and want an environment which will invest in your learning for the long term In case you want to work on the cutting edge of marketing problems and use the most cutting tools and strategies In case you are looking for a place for the long term where you can keep growing with the company (our first few hires from 5-6 years back, are still with the company) Why shouldn't you join us? In case you are looking for a product company, of course we aren't one In case you are looking for a very very structured corporate environment where everyone is extremely clear on their role and ONLY has to do that. We thrive as a bootstrapped company and hence like to be nimble about changes and whatever is needed to be done to get ahead. In case you are looking for the top bracket pay in the industry - we are not the one for you. You may find hyper-funded startups who can do that for you. Working Days: Monday to Friday (Onsite) + Saturday Half Day (WFH) Location: HSR Layout, Bangalore

Gen. Recruitment & Office Administration Sourcing, Screening & Interviewing Field & Outdoor Work Travel Coordination Task Flexibility & Responsiveness Confidentiality & Accountability Available to work on weekends ( Sundays ), if business requires

Are you an energetic, proactive individual ready to launch your career? At GeekyAnts, we believe in investing in potential. We are excited to open up three entry-level opportunities designed to shape tomorrows change-makers. We're on the lookout for Admin Executives who are eager to learn, contribute, and grow with us. Key Responsibilities Manage daily schedules and appointments for the executive team Respond to and manage all incoming and outgoing communication, including emails, phone calls, and letters Coordinate travel arrangements, including flights, hotels, and ground transportation Organize and maintain physical and electronic filing systems Support various teams within the organization as needed, including but not limited to HR, finance, and marketing Prepare and edit correspondence, reports, and presentations Manage office supplies and equipment, including ordering and restocking Plan and coordinate events, meetings, and conferences Qualifications Bachelors degree required (any) Strong organizational and time-management skills Excellent communication skills, both verbal and written Proficiency in Microsoft Office and Google Suite Attention to detail and ability to multitask Ability to work independently as well as part of a team Educational Qualifications Bachelors degree required (any)

Responsibilities: * Maintain attendance records & salary processing * Prepare salaries & manage leaves * Manage time office operations & admin tasks * Oversee HR administration & attendance management