Vetting Administrator

Department: Marine Standards

Designation: Assistant Manager - Vetting
Location: Andheri, Mumbai
Reports to: Vetting Superintendent

Job Summary:

The ISM – Vetting Assistant provides day-to-day administrative and technical support to the Vetting and HSSEQ team, primarily assisting with vessel vetting inspections, documentation, and compliance tracking. This role is designed for a candidate with basic maritime knowledge and a strong interest in safety and compliance, operating under the close guidance of a Vetting Superintendent.

Key Responsibilities:

Support the preparation and coordination of vessel vetting inspections (SIRE, CDI, RightShip, etc.).

Assist in compiling and reviewing pre-vetting documents, checklists, and inspection feedback reports.

Maintain vetting records, track inspection schedules, and update vetting status in internal systems.

Follow up with vessels and internal departments for document submission and data collection.

Monitor and record findings from inspections and audits; assist with corrective action tracking.

Prepare and update ISM/HSSEQ documentation, manuals, and certificates as needed.

Help coordinate training records, safety drills, and internal audit schedules.

Attend team meetings and maintain accurate minutes and action point trackers.

Support the development of internal reports and presentations on vetting performance and trends.

Perform general administrative duties related to the vetting and ISM functions.

Qualifications & Experience:

• 4-6 years of experience in a marine operation, HSSEQ, or compliance environment
• Basic understanding of the ISM Code, OCIMF/SIRE, and maritime safety regulations is preferred
• Strong documentation and data management skills

Growth Opportunity:

This role offers a learning pathway into vetting, audits, and marine safety compliance, with hands-on exposure under the guidance of experienced superintendents.

Job Types: Full-time, Permanent

Pay: ₹800,000.00 - ₹1,200,000.00 per year

Benefits:

• Food provided
• Health insurance
• Leave encashment
• Life insurance
• Paid sick time
• Paid time off
• Provident Fund
• Work from home

Schedule:

• Day shift
• Monday to Friday
• Weekend availability

Supplemental Pay:

• Yearly bonus

Work Location: In person