Technical Office Coordinator

Job Title: Technical Office Coordinator – Tenders & Documentation
Company: RKJ Electric
Location: Rohini Sector 11, New Delhi
Website: www.rkjelectric.com
Contact: +91-8800949509
Job Type: Full-time
Experience Required: Minimum 1–3 years (Freshers & Intern eligible)
Educational Qualification: Graduate or Diploma in any discipline with working knowledge of tenders, documentation, and basic accounts

Gender Preference: Female candidates preferred

Salary: Competitive and based on experience, performance, and skillset

About RKJ Electric:

RKJ Electric is a reputed system integrator offering specialized services in Audio-Visual systems, CCTV, solar energy, and fire safety. With a growing presence in government and private sectors, our team manages high-volume project documentation, tender compliance, and billing support to ensure seamless project delivery.

Job Summary:

We are hiring a Technical Office Coordinator to handle government and private tender-related activities, document preparation, online bid submissions, and assist with basic project accounting such as billing and invoice tracking. The ideal candidate should be organized, proactive, and comfortable with document handling, data entry, and inter-department coordination.

Key Responsibilities:

• Track new tenders daily on government portals like CPWD, MCD, CPP, and eProcurement websites.
• Download tender documents, prepare eligibility checklists, and coordinate submission requirements.
• Compile and format documents like company profiles, certifications, declarations, compliance charts, etc.
• Support the sales and technical team by arranging necessary paperwork on time.
• Assist in submitting online tenders by uploading documents and completing bid forms.
• Follow up on submitted tenders, keep a record of deadlines, amendments, and tender statuses.
• Maintain organized folders for each project/tender in both digital and physical formats.
• Assist in project billing activities like preparing invoices, scanning, submitting bills, and tracking payments.
• Communicate with internal departments and clients/vendors for clarification and status updates.
• Ensure all documentation is audit-ready and in proper format for future reference.

Key Requirements:

• Minimum 2 years of experience in office coordination, documentation, or tender-related work.
• Basic understanding of government tendering process and required documentation.
• Familiarity with online portals like CPWD, MCD, CPP Portal, or NIC eProcurement platforms.
• Proficiency in MS Word, Excel, PDF tools, email drafting, and file management.
• Ability to handle document formatting, data entry, and organized file maintenance.
• Basic knowledge of accounts (invoice preparation, payment tracking, billing support).
• Strong attention to detail, good communication skills, and ability to work independently.
• Comfortable working in a fast-paced environment with fixed deadlines.
• Female candidates preferred for this role.

Preferred Skills (Bonus):

• Experience working in an AV/ELV/IT company or dealing with government documentation.
• Knowledge of GST, invoice formats, or TDS will be an added advantage.
• Prior experience in documentation for tenders involving AV or infrastructure-related equipment.
• Working knowledge of Google Drive and online folder management.

Why Join RKJ Electric?

• Opportunity to work with a growing team on prestigious projects.
• Exposure to government tenders, documentation compliance, and billing processes.
• Structured work culture with support from experienced technical and sales teams.
• Safe and professional environment suitable for women professionals.

If you are detail-oriented, proactive, and comfortable with tender coordination and office documentation, apply now to be part of RKJ Electric’s growing operations team

Job Type: Full-time

Pay: ₹15,787.41 - ₹35,485.45 per month

Benefits:

• Provident Fund

Schedule:

• Morning shift

Supplemental Pay:

• Yearly bonus

Work Location: In person