40 Schedule Management Jobs

Role: Executive Assistant/Personal Assistant to MD (Female Only) Exp: 2+ Years Job Location: Thane, Mumbai Salary: 3 to 4 LPA Education: Graduate Skills: Calendar Management, Communication Handling, Documentation, and Administration Support to the MD

Location: Frazer Town, Bangalore Requirements: Excellent English Communication Professional Attire Roles: * Connecting with prospective architects & Interior designers on behalf of clients from the building material industry. Scheduling appointments for clients with designers regularly. Following set processes of fetching meetings, maintaining client worksheets etc Participating in onboarding sessions, review meets Following up with architects & designers for enquiries. Directly interacting with Clients from different building material industries like Marble, stones, furniture, lights, home automation, etc. Maintain accurate records of operational activities. Coordinate with internal teams to ensure operational alignment. Work collaboratively with team members and departments. Maintain daily activity reports & monthly reports. Take up complete responsibility of completing the assigned projects with clients.

Role & responsibilities Office Management: Answer phone calls, respond to emails, and manage general correspondence. Maintain organized filing systems for both physical and digital records. Order office supplies and ensure that the office is properly stocked. Coordinate office equipment maintenance and troubleshoot minor issues. Calendar and Schedule Management: Manage calendars, schedule appointments, and coordinate meetings for the team or executives. Arrange travel logistics including flights, accommodations, and transportation. Prepare meeting agendas, take notes, and distribute meeting minutes. Document Preparation and Filing: Prepare reports, presentations, and other documents as needed. Assist in the preparation and proofing of documents for presentations, proposals, or meetings. Organize and maintain confidential documents and records. Communication and Coordination: Liaise with clients, vendors, and other stakeholders to facilitate communication. Coordinate internal and external communications, including follow-up emails and inquiries. Provide general assistance to staff and visitors when necessary. Project Support: Assist with various projects, providing administrative support to teams as needed. Track project timelines, deliverables, and milestones. Help prepare materials and documentation for project meetings and updates. Financial Support: Assist with invoicing, expense tracking, and budget monitoring. Process purchase orders and ensure payment processing is completed accurately. Reconcile accounts and assist with preparing financial reports. Preferred candidate profile Proven experience as an Administrative Assistant or in a similar role (minimum of 1 years preferred). Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.) and office equipment (e.g., fax, printer, copier). Strong communication skills, both written and verbal. Exceptional organizational skills and the ability to handle multiple tasks simultaneously. Ability to work independently and take initiative in a fast-paced environment. Attention to detail with a commitment to producing high-quality work. Ability to maintain confidentiality and handle sensitive information with discretion. Professional demeanor and strong interpersonal skills.

- To ensure production scheduling and delivery as per plan from customer - Achieve 100% delivery adherence against schedule - To ensure WIP inventory at optimum levels. - Follow up & co-ordination of supplies with supplier on daily basis. Annual bonus

Responsibilities: * Manage customer queries via phone, email & chat * Resolve complaints promptly * Coordinate with clients on schedules & billing * Handle incoming calls, follow ups & sales * Maintain CRM system accuracy Health insurance Annual bonus Sales incentives Performance bonus

* Receptionist cum Admin Executive * Greeting and Welcoming: Receiving and directing visitors, clients, and employees in a professional and welcoming manner. Answering Calls: Managing incoming calls, screening and forwarding them to the appropriate personnel. Meeting and Appointment Scheduling: Coordinating and scheduling meetings, managing calendars, and preparing meeting rooms. Mail and Deliveries: Handling incoming and outgoing mail, packages, and courier services. Maintaining Reception Area: Ensuring the reception area is tidy, presentable, and stocked with necessary supplies. Office Management: Overseeing general office administration, including managing office supplies, equipment maintenance, and coordinating with vendors. Document Management: Filing, organizing, and maintaining important documents, records, and databases. Travel Arrangements: Coordinating domestic and international travel arrangements for employees. Data Entry and Reporting: Performing data entry tasks, generating reports, and maintaining records. Event Coordination: Assisting with the planning and execution of office events and meetings. Support to HR/Finance/Other Teams: Providing administrative support to various departments as needed. Facility Management: Coordinating with vendors for maintenance and repairs of office equipment and facilities. Inventory Management: Monitoring and managing office supplies, stationery, and pantry items. Key Management: Managing office keys, including assigning, distributing, and collecting them.

1. Ensuring the design and drawings are completed on time as per the stipulated schedules and ensure the quality of drawings is good and in line with the design guidelines 2. Evaluation of site for project feasibility as per guidelines within the time limit specified. 3. Carry out initial Technical project feasibility study to check on minimum infrastructure requirement for the restaurant's interior fit out works. 4. Respond with solution and clarity for all the queries raised by project manager during the course of execution of the project which makes easier for the contractors to carry out the execution without any break. 5. Identify various queries and qualities sought during the course of execution of the project and improvise on the same during designing next outlet, so that number of queries can be reduced, reducing dependency on the design coordinator and architect once given the complete set of drawings. 6. Audit site during implementation and post completion once for quality of work and check whether the execution was as per drawing 7. Submit BOQ along with final detailed drawings 8. Evaluating the performance of architect as per the drawing and give feedback and pass the bill for payment and ensuring good relationship with architect.

Responsibilities: * Manage labor force, oversee interior works. * Collaborate with stakeholders on project scope & deliverables. * Prepare BOQs, schedules, manage resources. * Ensure timely completion within budget constraints.

Order entry and change order / schedule management/ Portal updations.Other related administrative and customer service duties as required .Proficiency in Microsoft Office applications, ERP

Providing secretarial and administrative support to the executive team, including managing schedules, meeting planning, and document preparation. Organise and schedule meetings, appointments, and conferences. Handle incoming calls.

Role & responsibilities Lead and manage projects from initiation through to delivery, ensuring that all project objectives are met. Develop detailed project plans, including scope, timelines, budget estimates, resource allocation, and risk management strategies. Coordinate internal and external teams to ensure seamless collaboration and project execution. Monitor project progress, identify potential risks, and implement mitigation strategies to ensure project success. Communicate effectively with stakeholders, providing regular updates on project status, changes, and milestones. Interact with Stakeholders and demonstrate the development of project and work towards closure of the project. Foster a culture of continuous improvement by providing feedback, conducting post-project reviews, and implementing lessons learned. Ensure compliance with industry standards, regulations, and company policies throughout the project lifecycle. Skills and Qualifications: Strong understanding of project management methodologies Excellent communication and interpersonal skills, with the ability to manage stakeholder expectations and build strong relationships. Logically strong to understand stakeholders requirements with documentation skills to articulate the understanding.

Roles and Responsibility Provide administrative support to the CEO, ensuring seamless day-to-day operations. Develop and implement effective filing systems, both physical and digital, for easy access to information. Coordinate travel arrangements, meetings, and appointments with precision and attention to detail. Prepare and edit correspondence, reports, and presentations as required. Maintain confidentiality and handle sensitive information with discretion. Collaborate with other departments to achieve organizational goals and objectives. Job Requirements Proven experience as an Executive Assistant or in a similar role supporting senior executives. Strong knowledge of office management software and tools, including Microsoft Office Suite. Excellent communication, interpersonal, and problem-solving skills. Ability to work independently and as part of a team, demonstrating flexibility and adaptability. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Proficiency in handling multiple projects simultaneously while maintaining high-quality standards.

Greetings of the day ! Our reputed MNC client is hiring for Admin Executive role: Shift: General Work Mode: Work From Office (5 days working) Cab Facility: 2 way Notice Period: 0-30 days (Plz don't apply if your notice period is more than 30 days) NOTE: 6 months - 1 year contract (Extendable on good performance) Roles & Responsibilities: Manage daily administrative operations, including answering calls, handling correspondence, and managing schedules. Organize and coordinate meetings, conferences, and appointments. Maintain and update company databases and filing systems (physical and digital). Prepare reports, presentations, and correspondence as needed. Manage inventory of office supplies and place orders as necessary. Liaise with internal departments and external vendors. Support HR, finance, or operations teams with documentation, record-keeping, and scheduling. Ensure office cleanliness, maintenance, and compliance with company policies. Handle confidential information with discretion. Warm Regards, Gayatri Kumari Email Id: gayatri@v3staffing.in V3 Staffing Solutions

Support to the EA in managing the Director’s calendar, meetings, communications Assist in scheduling appointments, meetings, travel arrangements. Help prepare reports, presentations, and documents for internal and external use Take minutes Follow-ups Required Candidate profile B’s degree in Business Administration, Management Fresh graduates or up to 1 year of exp in a corporate /administrative role Exceptional verbal,written communication skills Proficiency in MS Office

Role & responsibilities Greet and welcome visitors in a professional and courteous manner. Answer and direct phone calls in a timely and efficient manner. Manage and maintain a clean and organized reception area. Schedule and confirm appointments for clients. Assist with administrative tasks such as data entry and filing. Handle inquiries and provide information to visitors. Coordinate with staff members to ensure smooth operations. Manage incoming and outgoing mail. Skills Excellent communication skills, both written and verbal. Strong interpersonal skills with the ability to interact with a diverse range of people. Exceptional time management skills to prioritize tasks effectively. Strong decision-making abilities to handle various situations confidently. Proficient in Microsoft Office Suite and other office software. Qualifications Minimum of 2 years of experience in a receptionist or administrative role. High school diploma or equivalent. Knowledge of office procedures and basic administrative tasks. Professional appearance and demeanor. If you meet the above requirements and are looking for a challenging opportunity as a Receptionist in Delhi, we would love to hear from you. Please submit your resume and cover letter highlighting your experience and skills.

We are seeking a highly organized, proactive Personal Assistant to provide administrative & personal support, Will be responsible for managing schedules, handling communications, coordinating travel & ensuring the smooth running of daily activities

The Role : As a Project Control Specialist with Worley, you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience etc. Development and preparation of the Project schedule in Primavera, ensuring alignment with project milestones, contractual requirements, and timelines. Develop WBS for scheduling and reporting requirements. Effectively engage in scheduled discussions with internal and client stakeholders. Work closely with PCM and Project leadership members in meeting planning scheduling functional delivery targets. Prepare look-ahead schedules, Overdue activities/deliverables, and schedule status reports as per the agreed timelines. Update and review the project schedule critical paths, activity status, and milestones as per the agreed cut-off period. Proactive discussions on slippages, forecasts, and potential delays and alert senior management in time for guidance suitably. Set up the project in the EcoSys budget and deliverable modules and provide a monthly forecast update in EcoSys. Progress update in EcoSys deliverable module collaborating with discipline leads. Develop and track project progress, implementing effective monitoring systems to ensure adherence to schedules and milestones. Preparation of weekly progress report, weekly budget report, monthly progress report, and Worley WPR s. Present detailed reports and analyses on project advancements, highlighting achievements, obstacles, and potential solutions. Preparation of project cost reports and provide forecast analysis and trends of the project. Prepare and analyze performance metrics based on Earned value methods and proactively drive in discussions/forums. Extraction of reports/statistics from systems and tools for the necessary analysis of project metrics. Liaise effectively with multidisciplinary teams, fostering collaborative relationships, and ensuring alignment between planning, execution, and project objectives.

Excellent communication, generate "higher number" of "quality" leads price quotes to customers Build and maintain cordial relation with key decision makers in the clients’ organization Negotiate price and sell product self-analysis of his performance Required Candidate profile Candidate from Weighing Industry/Capital Equipment industry / Stone Crusher plant, etc. and should not be a frequent job changer and Good Communication Skills

Roles and Responsibilities : Content Management Shooting of videos. Video Editing. Editing Reels / Youtube shorts. Creation of thumbnails. Searching for trends and adding your own twist. Scripting for videos and shorts. Researching analytics to best decide content strategy. Planning digital campaigns (Social Causes, Festive content, Give-aways etc). Emailing creators & brands for potential collaborations. Schedule Management Schedule and deadline planning for shoot and video editing. Proper Schedule management based on content requirement. Planning shoot dates with founders. Interacting with team mates to ensure deadlines are met. Planning content for social media. Scheduling content on Instagram/YouTube/Facebook. Personal assistance Setting up for shoot. Involved in proper planning of the shoot. Any other personal assistance ----------------------------------------------------------------------------------------------------------------------------------------------------------- Job Requirements : Location: Gurugram Experience: 0 to 1 years Working Days: 5 days/week 10:00 am - 7:00 pm Language: English & Hindi

Job Summary: The Personal Assistant (PA) to the Dean provides high-level administrative and operational support, ensuring the efficient functioning of the Dean's office. This role involves managing complex schedules, coordinating communications, organizing meetings and events, and handling confidential information with discretion Key Responsibilities: 1. Calendar and Schedule Management Maintain and coordinate the Dean's calendar, scheduling meetings, appointments. Prioritize and resolve scheduling conflicts, ensuring optimal time management. Coordinate logistics for meetings, including venue booking, agenda preparation etc. 2. Communication and Correspondence Handle incoming and outgoing communications on behalf of the Dean, including emails, phone calls, and written correspondence. Draft, proofread, and edit documents, reports, and presentations. To maintain professional relationships. 3. Administrative Support Organize and maintain confidential files and records, both electronic and physical. 4. Event and Meeting Coordination Plan and execute events hosted by the Dean's office, including seminars, conferences, and receptions. Coordinate ogistics such as catering, audiovisual requirements, and guest accommodations. Prepare meeting agendas, take minutes, and ensure follow-up on action items. 5. Special Projects and Initiatives Support the Dean in strategic projects, including accreditation processes, faculty evaluations, and policy development. Conduct research and compile data to assist in decision-making. Collaborate with various departments to implement initiatives aligned with the Medical School's mission. Reports directly to the Dean of the Medical School. Collaborates with faculty, administrative staff, students, and external partners. Acts as a liaison between the Dean and various institutional departments. : Education: Masters degree in Business Administration, PGDM M, or a related field. Preferred Candidate profile: Minimum of 3-5 years of experience in an executive administrative support role, preferably within an academic or healthcare setting. Must be aged between 28 to 32 years. Full-time position with standard office hours; occasional evening or weekend work may be required for events or deadlines. Fast-paced environment requiring the ability to manage multiple tasks simultaneously. Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools. Excellent organizational and time-management abilities. Strong written and verbal communication skills. Ability to handle sensitive information with confidentiality and discretion

Executive Assistant Sales Full Time Bangalore, India www.melangeindia.in https://www.linkedin.com/company/melangeindia/ Job Summary The Executive Assistant to the Head of Sales at Melange India Hospitality will play a pivotal role in ensuring the smooth operation of the sales department. This position involves managing the executive's calendar, facilitating communication, and making informed decisions in the absence of the Head of Sales. The ideal candidate will exhibit exceptional organizational skills, discretion, and the ability to handle sensitive information with professionalism. About Melange At Melange India , were passionate about providing the highest-quality OS&E (Operating Supplies and Equipment) and FF&E (Furniture, Fixtures, and Equipment) to some of the world’s top 4-star and 5-star hotels. We take pride in making sure that every product we supply aligns with the client’s project vision and in turn helps them create unforgettable experiences for their guests. Core Responsibilities Calendar & Schedule Management: Efficiently manage and prioritize the Head of Sales' calendar, scheduling meetings, appointments, and travel arrangements to optimize time and resources. Communication Liaison: Serve as the primary point of contact between the Head of Sales and internal/external stakeholders, screening and directing calls, emails, and correspondence. Client Interaction: Manage client meetings and interactions, ensuring timely communication and follow-up on sales-related matters. Decision-Making Support: In the absence of the Head of Sales, make informed decisions on routine matters, ensuring alignment with departmental goals and policies. Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and reports. Attend meetings as required, taking minutes and ensuring follow-up on action items. Travel Arrangements: Coordinate complex travel itineraries, including flights, accommodations, and transportation, ensuring all logistics are handled efficiently. Confidentiality Management: Handle sensitive information with the utmost discretion, maintaining confidentiality at all times. What Are We Looking for We are seeking a proactive and detail-oriented Executive Assistant who: Demonstrates a high level of professionalism and discretion in handling confidential information. Exhibits strong organizational and multitasking abilities to manage competing priorities effectively. Possesses excellent communication skills, both written and verbal, to interact with various stakeholders. Is adaptable and capable of making informed decisions in the absence of direct supervision. Has a proactive approach to problem-solving and can anticipate the needs of the Head of Sales? Essential Skills and Experience Educational Qualification: Bachelor's degree in Business Administration, Hospitality Management, or a related field. Experience: 2–3 years in an executive assistant or administrative support role, preferably within the hospitality or sales sector. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Communication Skills: Strong verbal and written communication skills in English; proficiency in additional languages is a plus. Organizational Skills: Exceptional time management and organizational abilities, with keen attention to detail. Interpersonal Skills: Ability to build and maintain professional relationships with internal and external stakeholders. Discretion: Demonstrated ability to handle sensitive information with confidentiality and integrity. Why Join Melange, India At Melange, we are an Equal Employment Opportunity and Affirmative Action Employer. We welcome qualified applicants from all backgrounds and ensure fair consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, marital status, protected veteran status, or disability status. If you believe in business as the greatest platform for change and in companies doing well and doing good – you’ve come to the right place.

Manage appointment calendars for healthcare providers. Send appointment reminders to patients via phone calls or emails. Handle patient inquiries regarding appointment details. Eligibility and Verification of Patients Adding patient demographics

Executive Assistant's responsibilities include managing calendars, making travel arrangements, office set up and management, hiring and collaborating with multiple stakeholders within the organisation.

Responsibilities: Supervising staff: Overseeing daily operations, ensuring productivity, and addressing any issues that arise. Ensuring adherence to company policies: Following procedures and standards to maintain a high level of service. Customer service: Addressing customer complaints, resolving issues, and providing a positive experience. Managing schedules: Scheduling employee shifts, ensuring adequate staffing, and covering absences. Operational efficiency: Identifying areas for improvement, implementing solutions, and streamlining processes. Problem-solving: Addressing operational issues, resolving conflicts, and de-escalating situations. Safety and security: Ensuring compliance with regulations, conducting inspections, and responding to emergencies. Communication: Interacting with staff, customers, and management, providing clear and concise communication. Skills: Leadership: The ability to motivate and guide staff, ensuring a positive and productive work environment. Time management: Effective time management skills are crucial for managing schedules and tasks efficiently. Problem-solving: The ability to identify and resolve issues quickly and effectively. Conflict resolution: Strong conflict resolution skills are needed to address disagreements between staff and resolve issues. Organizational skills: Excellent organizational skills are essential for managing multiple tasks and responsibilities. Flexibility: The ability to adapt to changing situations and work different shifts, including evenings, weekends, and holidays. Duty Managers are crucial for maintaining a smooth and efficient operation of a business, ensuring a positive experience for customers and staff.

Job Title: Executive Assistant to Chairman Key Responsibilities: Work directly with the Chairperson, providing administrative and personal assistance. Accompany the Chairperson for meetings, events, and hospital visits across Hyderabad/state wide/other states Handle communication and documentation in English, Telugu, and Hindi (writing skills in all three languages are mandatory ). Content writing for social media in all three languages Coordinate schedules, plan appointments, and manage calendars effectively. Support in communication between departments and stakeholders as directed by the Chairman. Assist in drafting minutes of meetings, and follow-up action plans. Ensure confidentiality and discretion in handling sensitive matters. Qualifications: Excellent communication and writing skills in English, Telugu, and Hindi. Ability to travel locally within Hyderabad/state wide/other states Job Details: Salary: 1.75 LPA - 2 LPA Work Schedule: 6 days a week, 9-hour shifts Shift Timings: Rotational shifts (9:00 AM and 1:00 PM) Location: Jubilee Hills, Hyderabad