40 Schedule Management Jobs - Page 2

Role & responsibilities Site Execution and leading the site team and the work force for the cost effective execution of the project as per the stipulated schedule by indenting and allocating adequate resources in time. Finalising vendor and client billing Review meetings to resolve the shortfalls pertaining to the project from time to time. Study of structural drawings, specifications, scope and schedule of the work and planning workmen & resource deployment accordingly. Identifying the changes of project scope, schedule, and costs using and analyse the deviations of execution costs and schedule in comparison with initial estimates and issuing progress updates to the reporting authorities. Ensuring accuracy of DPR and the Quality and HSE as per the client requirements. Preferred candidate profile Should have led a project team as a lead/manager role with complete delivery responsibility of the project(s) Candidate should have Industrial Infrastructure Experience. In-depth understanding of relevant Quality and Safety norms for successful completion of project (s). Demonstrate leadership skills in order to maintain good team relationships and ensure healthy client interactions. Strong interpersonal, and communication skills. Knowledge in Microsoft Office, Internet applications and Project Management tools.

Plan and manage daily activities on-site, ensuring the project stays on schedule and within budget. Provide technical advice and solutions, interpret design plans, and ensure work meets specifications. Supervise construction activities, workers, and subcontractors, ensuring all work is performed correctly and safely. Responsible for maintaining quality standards and conducting inspections to ensure construction quality. Manage resources such as materials, equipment, and labor, ensuring timely procurement and efficient use. Maintain accurate site records, prepare progress reports, and document any changes or issues. Required Candidate Profile Should have experience in construction, particularly as a junior engineer, surveyor, or related role, is highly sought after. Candidate should have Industrial Infrastructure Experience. Need strong technical skills in areas like construction methods, surveying, and building codes. In-depth understanding of relevant Quality and Safety norms for successful completion of project (s). Ability to plan, organize, and manage projects effectively, including scheduling, resource allocation, and cost control, is crucial. Strong interpersonal, and communication skills. Knowledge in Microsoft Office, Internet applications and Project Management tools.

We are seeking a highly organized, efficient, and trustworthy Executive Assistant to provide comprehensive support to the Director. This role involves managing both personal and professional tasks, ensuring that the Director's life and work are seamlessly coordinated. The Personal Assistant will act as a gatekeeper, handling a variety of administrative duties, scheduling, travel arrangements, correspondence with discretion and professionalism. Key Responsibilities: Calendar & Schedule Management: Manage the Directors personal and professional calendar, scheduling meetings, appointments, and events. Prioritize appointments and activities based on urgency and importance, ensuring efficient time management. Coordinate personal and business commitments to minimize scheduling conflicts and optimize the Directors time. Prepare meeting agenda and take meeting notes and follow up on action items, ensuring tasks are completed in a timely manner. Travel & Logistics Coordination: Arrange all aspects of travel, including domestic and international flights, accommodations, and transportation. Manage changes or cancellations related to travel and adjust schedules as needed. Prepare detailed itineraries for business and personal trips, ensuring the Director has all necessary travel documents and information. Communication & Correspondence: Act as the primary point of contact for the Director, handling emails, phone calls, and messages professionally and promptly. Document Preparation & Filing: Organize, prepare, and review documents, reports, presentations, and meeting materials for the Director. Maintain an efficient filing system, ensuring both business and personal documents are organized and easily accessible. Meeting & Event Coordination: Organize meetings, including setting up venues, preparing agendas, and ensuring all required materials are available. Coordinate logistics for both business and personal events, ensuring everything runs smoothly and all details are attended to. Confidentiality & Discretion: Handle confidential and sensitive matters with professionalism and discretion, ensuring the Directors privacy is always respected. Qualifications: Education: High school diploma required; Bachelors degree preferred. Experience: At least 3-5 years of experience as a personal assistant, executive assistant, or similar administrative role. Prior experience supporting senior executives or leadership is highly preferred. Experience with both business and personal administrative tasks is a plus. Skills: Strong organizational and time management skills, with the ability to multitask and prioritize effectively. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools. Exceptional attention to detail and accuracy in all tasks. Ability to handle confidential information and maintain a high level of discretion. Comfortable working independently and taking initiative in managing tasks. Personal Attributes: Proactive: Ability to anticipate the Director’s needs and take action without constant direction. Reliable & Trustworthy: Dependable in managing both personal and professional tasks, handling sensitive matters with integrity. Adaptable: Flexible and able to adjust to changing priorities and demands. Discreet & Professional: Able to maintain confidentiality and professionalism in all interactions. Tech-Savvy: Comfortable using technology to streamline processes and enhance productivity. Problem-Solver: Resourceful in handling unexpected situations and resolving issues as they arise.

Location: Mumbai Experience: 10+ Years Company: Boston Institute of Analytics (BIA) About Boston Institute of Analytics (BIA): Boston Institute of Analytics (BIA) is a global leader in professional training and certifications in emerging technologies like AI, Data Science, Digital Marketing, Investment Banking, and more. Our mission is to shape the next generation of industry leaders through world-class education and innovation. Role Overview: We are seeking an experienced and dynamic Personal Assistant to CEO / Executive Assistant who will act as the CEOs right hand, providing high-level administrative, operational, and personal support to ensure efficiency in daily activities. The ideal candidate will be proactive, highly organized, and capable of handling confidential information with utmost discretion. Key Responsibilities: Executive Support: Manage and maintain the CEOs daily calendar by scheduling meetings, appointments, and activities, ensuring optimal time management. Anticipate scheduling conflicts and proactively adjust plans to accommodate business priorities. Scheduling: Independently handle end-to-end scheduling of internal and external meetings, client visits, board discussions, and travel-related events. Ensure seamless coordination across time zones, departments, and external stakeholders to maximize the CEOs availability and productivity. Communication Management: Manage all incoming and outgoing communications on behalf of the CEO, including emails, calls, and written correspondence. Screen and prioritize messages, ensuring prompt and professional responses to urgent matters while maintaining a high degree of confidentiality. Meeting Coordination: Plan, organize, and coordinate all meetings involving the CEO. Prepare detailed agendas, supporting documents, and briefing notes. Record key discussions, track follow-up actions, and ensure timely execution of meeting outcomes. Documentation & Reporting: Draft high-quality letters, reports, presentations, proposals, and other business documents as required by the CEO. Maintain and organize an efficient filing system for critical documents, reports, meeting minutes, and confidential papers. Stakeholder Management: Serve as a point of contact between the CEO and internal teams, senior leadership, external clients, partners, government officials, and other key stakeholders. Build and nurture strong relationships to facilitate communication and foster business partnerships. Task Prioritization: Act as the first line of defense in managing the CEOs tasks and incoming requests. Assess, prioritize, and organize workload in alignment with business goals, ensuring that time-sensitive matters receive immediate attention. Event Coordination: Assist in planning, organizing, and executing leadership meetings, offsite retreats, investor meetings, media interactions, and corporate events. Oversee logistics including venue selection, invites, travel arrangements, event materials, and post-event follow-up. Confidentiality: Manage all sensitive and confidential information pertaining to business strategy, personal matters, and organizational operations with absolute discretion, professionalism, and integrity. Personal Errands: Undertake occasional personal tasks for the CEO, including scheduling appointments, managing personal events, or coordinating personal travel and logistics, as needed to support overall efficiency. Crisis Handling: Demonstrate flexibility and a calm, proactive attitude in handling urgent matters, unexpected changes, or crises. Quickly adjust schedules, communicate revised plans, and support the CEO in dynamic, high-pressure environments. Candidate Profile: Bachelors/Masters degree in Business Administration, Management, or related field. Minimum 10+ years of experience supporting C-level executives, preferably in education, consulting, or corporate sectors. Excellent verbal and written communication skills in English. Strong organizational skills with the ability to multitask, prioritize and manage time effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with modern business communication tools. High level of professionalism, discretion, and confidentiality. Proactive problem-solver with a positive attitude and strong attention to detail. Flexibility to work outside of normal business hours, if required. Only male candidates should apply. What We Offer: Work closely with top leadership in a fast-growing, high-impact organization. Opportunity for professional growth and exposure to national and international business environments. Dynamic and collaborative work culture. Competitive salary and benefits. #ExecutiveAssistantJobs #PersonalAssistanttoCEOJobs #PAtoCEO #C-LevelExecutiveAssistant #PersonalSecretaryJobs #ExecutiveOfficeManager, #TimeManagementJobs #CalendarManagement #LeadershipSupportJobs

Roles and Responsibilities Provide administrative support to the CMD, including managing their schedules, organizing meetings, and preparing materials for presentations. Assist in the coordination and communication of personnel-related matters, including employee requests, HR policies, and internal communications. Coordinate and assist in organizing board meetings, executive team meetings, and other leadership gatherings, ensuring smooth logistics and follow-up.

Calendar and Schedule Management, Travel and Logistics Coordination, Communication and Correspondence, Meeting and Event Planning, Documentation and Reporting, Liaison and Relationship Management, Personal Assistance, Ad hoc Administrative Support Required Candidate profile Exceleent Communication skills in English and Hindi

Responsibilities: *** Genuine Job Coordinate meetings & travel arrangements Manage calendar, office & schedules for chairman Provide administrative support as needed Maintain confidentiality at all times Must be Very Fair , Smart & Presentable. Free Accommodation , Travel allowance

The Executive Assistant will be responsible for supporting the Director in managing their daily schedule and overseeing various operational aspects. This includes monitoring team targets, collaborating with different departments, and ensuring efficient administrative operations. Must have knowledge of advanced Excel.

Roles and Responsibilities: Strong knowledge on project documentation Experience in Projects Planning, Projects Scheduling & Coordination. Managing schedules for material, procurement, drawing, RFI tracking, T& C, etc. Ensure project scheduling is done via various tools such as MS Projects, etc. Plotting of critical path of project and re designing project schedule as per the site situations Assist the Sr Manager in delivering projects from design phase to completion including all handover documentation Assist in implementation of Project Plans Coordinating with procurement team for timely delivery of material on site & also ensure procurement of materials are in line with company procedures Attend regular site meetings with architects, consultants, PMC and clients. Ensure all safety procedures are followed as per the policy Track the daily jobs of the project team to fill the gap in the jobs performed. Conduct regular meetings with the project team. Ensure that all subcontractors take appropriate steps to follow Companys procedures and processes. Ensure all EHS-related documents are kept up to date Produce daily & weekly reports to VP- Projects/Sr. Manager, on project performance, efficient team building and labour organisation. Assist the Sr Manager in submission of daily and weekly progress reports to PMC and architect Coordination of all site activities with architect, consultants, PMC and client Assist in preparing comprehensive estimates for additional work outside target costs. Coordination with the site team regarding billing, handing over documents and as built drawing. Ensure timely submission of Project billing as per JSM Coordinating with sub-contractor with help of PM and Engineers to accomplish desired project goals within schedule. Coordinating with SEZ officer and Labours Build and maintain good relationships with the customer & supplier All jobs as assigned by VP Projects/ Sr. Manager - Projects Qualification & Preferred Skills: BE/ Diploma in Electrical Engineer with 08 - 12 years of MEP experience Proficient in MS Projects Strong Knowledge in Project scheduling Excellent communication skill Teamwork & Leadership skills preferred IT Skills MS Excel, Word, Powerpoint. Familiarity with Google Workspace is preferred. Excellent in organising & documentation skills A sound understanding of health and safety regulations Ability to work in a team and remain professional all time

Role & responsibilities Manage and maintain Directors' schedules, including appointments, diary management, calendar management & daily meetings Screen and direct phone calls, emails, and other communications Handle confidential documents and ensure they remain secure Prepare reports, presentations, and correspondence Organize and maintain files and records, both digital and paper-based Coordinate logistics for meetings and events, including venues, catering, and technology Monitor and manage office supplies or household inventories Make travel arrangements including Visas, flights, accommodations, transportation, and itineraries Assist with administrative duties from time to time

Role & responsibilities Manage and maintain Directors' schedules, including appointments, diary management, calendar management & daily meetings Screen and direct phone calls, emails, and other communications Handle confidential documents and ensure they remain secure Prepare reports, presentations, and correspondence Organize and maintain files and records, both digital and paper-based Coordinate logistics for meetings and events, including venues, catering, and technology Monitor and manage office supplies or household inventories Make travel arrangements including Visas, flights, accommodations, transportation, and itineraries Assist with administrative duties from time to time

Optimize shipping and transport procedures Plan and supervise the shipments Schedule daily and weekly routes Ensure logistics operations conform to industry regulations Supervise orders and stocking of raw materials and equipment Required Candidate profile Degree in related fields and a minimum of three years’ experience Knowledge and experience working with DB Visualizer, Power BI, SAS, SAP, SQL, Ariba, Esperion, PeopleNet International BPO experience

Job Description TETR College of Business a globally active higher education institution operating in 7 countries – is hiring Academic Associates (Class Coordinators) to support our growing academic operations in Gurgaon . The Academic Associate acts as the operational anchor within the classroom environment, ensuring seamless academic delivery, student engagement, and faculty coordination. Key Responsibilities Coordinate daily class schedules and ensure timely execution of lectures Act as the primary point of contact for students regarding academic logistics Liaise with faculty to manage classroom logistics and learning materials Track attendance and student participation, raising red flags as needed Communicate announcements, academic dates, and schedule changes Support academic workshops, internal events, exams, and assessments Ensure classroom setup and daily academic readiness Upload course materials, assessments, and grades on the LMS Assist with exam invigilation and result compilation Desired Candidate Profile Bachelor's degree in any discipline Prior experience in classroom coordination, school/college admin, or test-prep companies Exposure to working with international student cohorts preferred Strong operational and execution skills Proficiency with Google Sheets / Excel Familiarity with LMS tools for uploading content and managing academic records Strong time management, responsiveness, and coordination skills Perks and Benefits Dynamic and international academic environment Opportunity to work with top-tier faculty and global student base Exposure to cross-functional education management

Role & responsibilities Manage the VP's calendar by scheduling meetings and coordinating travel arrangements. Handle all correspondence, including emails and phone calls, while effectively prioritizing and managing the workload. Prepare reports, presentations, and other documents for the Vice President, ensuring accuracy and professionalism. Organize travel arrangements, such as booking flights, hotels, and transportation for both domestic and international trips. Possess knowledge in event management. Have experience in sales and marketing. Experience in Exhibitions Familiarity with online tender submissions. Create the company's newsletters. Research as needed. Taking dictation and typing Exhibit excellent written and verbal communication skills. Maintain detailed records and files, including confidential information. Assist the Vice President in managing and coordinating projects, initiatives, and special events. Collaborate with other teams to ensure project timelines and objectives are met. Prepare presentations and reports for project updates.

Role & responsibilities We are seeking a proactive and highly organized Schedule Manager to oversee and manage organizational scheduling and planning activities. The ideal candidate will be responsible for coordinating schedules across departments, tracking timelines, and ensuring efficient calendar management for senior leadership. This role requires close collaboration with department heads and top management to align priorities and ensure seamless execution of strategic initiatives. Key Responsibilities: Coordinate and manage schedules for key projects, meetings, and organizational activities Work closely with department heads and the executive leadership team to align timelines with business goals Maintain and update master calendars for cross-departmental planning Anticipate and resolve scheduling conflicts or delays proactively Track progress against set timelines and escalate critical deviations Prepare daily/weekly/monthly schedule reports and dashboards Assist in planning high-level events, review meetings, and project reviews Ensure all stakeholders are informed of schedule changes and updates Eligibility Criteria: Bachelors degree in Business Administration, Project Management, or a related field Proven experience in a scheduling or coordination role Experience working with senior leadership or in a high-responsibility role is preferred