Executive Assistant To Managing Director

Job Description

Executive Assistant Sales Full Time Bangalore, India www.melangeindia.in https://www.linkedin.com/company/melangeindia/ Job Summary The Executive Assistant to the Head of Sales at Melange India Hospitality will play a pivotal role in ensuring the smooth operation of the sales department. This position involves managing the executive's calendar, facilitating communication, and making informed decisions in the absence of the Head of Sales. The ideal candidate will exhibit exceptional organizational skills, discretion, and the ability to handle sensitive information with professionalism. About Melange At Melange India , were passionate about providing the highest-quality OS&E (Operating Supplies and Equipment) and FF&E (Furniture, Fixtures, and Equipment) to some of the world’s top 4-star and 5-star hotels. We take pride in making sure that every product we supply aligns with the client’s project vision and in turn helps them create unforgettable experiences for their guests. Core Responsibilities Calendar & Schedule Management: Efficiently manage and prioritize the Head of Sales' calendar, scheduling meetings, appointments, and travel arrangements to optimize time and resources. Communication Liaison: Serve as the primary point of contact between the Head of Sales and internal/external stakeholders, screening and directing calls, emails, and correspondence. Client Interaction: Manage client meetings and interactions, ensuring timely communication and follow-up on sales-related matters. Decision-Making Support: In the absence of the Head of Sales, make informed decisions on routine matters, ensuring alignment with departmental goals and policies. Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and reports. Attend meetings as required, taking minutes and ensuring follow-up on action items. Travel Arrangements: Coordinate complex travel itineraries, including flights, accommodations, and transportation, ensuring all logistics are handled efficiently. Confidentiality Management: Handle sensitive information with the utmost discretion, maintaining confidentiality at all times. What Are We Looking for We are seeking a proactive and detail-oriented Executive Assistant who: Demonstrates a high level of professionalism and discretion in handling confidential information. Exhibits strong organizational and multitasking abilities to manage competing priorities effectively. Possesses excellent communication skills, both written and verbal, to interact with various stakeholders. Is adaptable and capable of making informed decisions in the absence of direct supervision. Has a proactive approach to problem-solving and can anticipate the needs of the Head of Sales? Essential Skills and Experience Educational Qualification: Bachelor's degree in Business Administration, Hospitality Management, or a related field. Experience: 2–3 years in an executive assistant or administrative support role, preferably within the hospitality or sales sector. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Communication Skills: Strong verbal and written communication skills in English; proficiency in additional languages is a plus. Organizational Skills: Exceptional time management and organizational abilities, with keen attention to detail. Interpersonal Skills: Ability to build and maintain professional relationships with internal and external stakeholders. Discretion: Demonstrated ability to handle sensitive information with confidentiality and integrity. Why Join Melange, India At Melange, we are an Equal Employment Opportunity and Affirmative Action Employer. We welcome qualified applicants from all backgrounds and ensure fair consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, marital status, protected veteran status, or disability status. If you believe in business as the greatest platform for change and in companies doing well and doing good – you’ve come to the right place.