89 Personal Secretary Jobs

You will be a Personal Secretary responsible for providing administrative support to ensure smooth business operations in our office located in Bengaluru. Your main duties will include managing schedules, handling communication, maintaining records, and assisting in coordinating tasks between management and staff/vendors. Your responsibilities will include managing daily calendars, drafting correspondence, maintaining filing systems, coordinating with team members, and assisting in purchase follow-ups and inventory documentation. You will also be responsible for preparing reports, handling travel arrangements, and maintaining professionalism and confidentiality in all tasks. The ideal candidate for this role should have at least 1 year of experience as a personal assistant, fluency in Kannada and Hindi, and be a resident of Bengaluru or willing to relocate. This is a full-time, permanent position with a day shift schedule. Additionally, you will be required to disclose your salary expectation and current salary during the application process. If you are proactive, reliable, and detail-oriented with excellent communication and organizational skills, we encourage you to apply for this position to support our management and contribute to the successful operation of our business and factory.,

( Female Candidates Only) Job highlights 1. Managing calendars of the MD / Director / Managing Partner and coordinating meetings and calls. 2. Support in preparing financial statements, reports, memos, invoices letters, and other documents. 3. Opening, sorting and distributing incoming letters, emails, and other correspondence. 4. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. 5. Helping prepare for meetings and accurately recording minutes from meetings. 6. Using various software, including word, spreadsheets, databases, and presentation software. 7. Reading and analyzing incoming memos, submissions, and distributing them as needed. 8. Performing office duties that include ordering supplies and managing a records database. 9. Experience as a virtual assistant and Provide general administrative support. 10. Should be comfortable to speak in English, Hindi along with Kannada Role & responsibilities : 1. Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages 2. Documents: Organizing documents, filing, and preparing documents 3. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes 4. Schedule: Scheduling appointments and maintaining company schedules 5. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. 6. Organizing and servicing meetings (producing agendas and taking minutes) 7. Managing databases 8. Prioritizing workloads 9. Implementing new procedures and administrative systems 10. Coordinating mail-shots and similar publicity tasks.

Key Responsibilities: Manage Founders schedule, set priorities, and ensure all tasks are completed on time. Coordinate meetings, travel arrangements, and handle communications. Assist with organizing and prioritizing tasks to ensure the Founder focuses on high-impact activities. Act as a liaison between the Founder and internal/external stakeholders. Qualifications: Strong organizational and multitasking skills. Excellent communication and time-management abilities. Proactive and detail-oriented, with a knack for problem-solving.

Roles and Responsibilities Managing CXO office correspondence and phone calls. Maintaining calendars of CXO on multiple time-zones, phones and phone sheets, filtering and prioritizing income requests, email correspondence and travel with detailed itineraries. Manage and maintain the Executive Committee Leaders dynamic calendar, regular schedule and appointments. Coordinate and manage calendars, schedule meetings, appointments and travel arrangements. Draft and prepare correspondence reports, presentations, periodic dashboards and documents. Organizing events and conferences to provide administrative and logistical support. Reporting to senior management and performing secretarial and administrative duties, including taking minutes of meetings. Managing the timesheets and processing expenses. Custodian of all original agreements. Being the point of contact for any important visitors, organizing meeting rooms if required and making sure the C-suite is aware of their visit. Maintain office supplies inventory by checking stock to determine inventory level, Supplies management. Strong on Excel and making presentations.

The position of Executive Assistant to Director is currently open in Meerut for a female candidate with 7-12 years of experience in any leadership role, preferably within a manufacturing company. The salary is negotiable, and the preferred industry is Manufacturing. The qualification required for the role is any Graduate or Post Graduate degree. As an Executive Assistant, you will be responsible for providing executive support to the Director. This includes managing and optimizing the Director's calendar by scheduling meetings, travel arrangements, and key events. You will also be in charge of preparing briefing materials, agendas, and presentations for meetings while handling confidential information with utmost discretion. Additionally, you will need to coordinate and prioritize incoming communications such as emails, calls, and documents for the Director. In terms of Project & Office Management, you will oversee key projects and initiatives on behalf of the Director. It will be your responsibility to manage workflows and deadlines to ensure timely completion of tasks, as well as lead and mentor junior administrative staff and executive assistants. Stakeholder Engagement is another crucial aspect of the role where you will serve as a liaison between the Director and internal/external stakeholders. This will involve drafting and reviewing correspondence, reports, and presentations, as well as coordinating with other departments to facilitate smooth operations. Event & Travel Coordination will also fall under your purview, where you will be required to arrange complex travel itineraries, including visas, accommodations, and logistics. Additionally, you will assist in preparing strategic documents and reports, conduct research, compile data to support decision-making, and anticipate the Director's needs while proactively managing tasks and issues. Maintaining a good relationship with existing clients and acting as a CRM will also be part of your responsibilities. The ideal candidate for this role should possess exceptional organizational and time-management skills, strong written and verbal communication abilities, good listening skills, and a high level of discretion and confidentiality. Proficiency in MS Office Suite, Google Workspace, and any other relevant software is required. Strong problem-solving skills, adaptability in a fast-paced environment, strategic thinking, and proactive resourcefulness are also essential. High emotional intelligence, interpersonal skills, leadership qualities, and team management abilities are desired. If you meet the criteria and are interested in this opportunity, please mail your updated resume with your current salary to jobs@glansolutions.com. For further inquiries, you can contact 8802749743 or visit www.glansolutions.com. Key Skills required for this role include executive assistant, EA, administrator, personal secretary, business manager, business consultant, and admin. This job posting was last updated on 28th Feb, 2025.,

Seeking a highly organized and proactive Personal Secretary to support our director with administrative, scheduling & communication responsibilities KRA: To manage the Director’s daily schedule including appointments, meetings & travel arrangements. Required Candidate profile Any graduate 2-3 years' experience as a personal or executive assistant, preferably supporting senior management Open for PAN India travel to visit our company offices, factories as per requirement

Position : Executive Assistant / Personal Assistant to Managing Director (Male Candidates Only) Location : Lower Parel, Mumbai Working Hours : Monday to Saturday 10:00 AM to 6:00 PM Experience : Minimum 10+ years as EA/PA to Senior Management in promoter-driven companies Qualification : Graduate / Post Graduate (Degree/Diploma in Human Psychology is a plus) Age Limit : Below 45 years Maximum CTC Budget : 8 to 12 LPA (depending on experience & profile) Key Responsibilities: Calendar Management : Plan, schedule and maintain MDs calendar, organize meetings and appointments Communication Liaison : Serve as the point of contact between MD and internal/external stakeholders Travel Coordination : Manage travel arrangements for MD, staff, and guests Documentation : Prepare reports, draft correspondence, presentations, and maintain records Meeting Coordination : Set agendas, take minutes, and track actionable points Follow-Up : Ensure timely follow-up and execution of tasks assigned by MD Confidentiality : Handle confidential matters with discretion and professionalism Personal Matters : Assist with personal assignments of the MD involving outside agencies or stakeholders Required Skills: Excellent verbal and written communication Strong organizational and multitasking abilities Advanced Microsoft Office proficiency High professionalism and interpersonal skills Initiative-taking and problem-solving mindset Experience in project coordination and stakeholder management Ability to build industry connections for intelligence gathering Data analysis and reporting capabilities to support decision-making How to Apply: Interested male candidates based in Mumbai can send their updated CV to: recruitment@fortunegourmet.com Include: Current & Expected CTC Notice Period Availability for Immediate Joining (preferred) Company : Fortune Gourmet Specialities Pvt. Ltd. www.fortunegourmet.com Regards, Dipika HR Fortune Gourmet Specialities Private Limited.

Responsibilities: * manage business & client relations * Provide personal assistance to executive team * Comfortable traveling * Hybrid model available upon request * Support business development initiatives Food allowance Travel allowance Health insurance Sales incentives Annual bonus Flexi working

Job Summary: We are seeking a highly motivated and well-organized Executive Assistant to provide strategic, administrative, and operational support to the Executive Director (ED). The role involves high-level coordination, travel, documentation, communication, and stakeholder management to ensure smooth execution of projects and day-to-day operations. Key Responsibilities: Administrative & Operational Support Act as the primary point of contact for the ED for all scheduling, coordination, and internal communications. Manage the ED s calendar, schedule meetings, prepare agendas, and ensure timely follow-up on action items. Travel with the ED to Warangal, Hyderabad, and field sites, handling logistics and coordination. Assist in organizing meetings, reviews, and documentation across departments. Project & Meeting Coordination Coordinate with program and departmental heads to track project timelines, identify implementation gaps, and flag risks to the ED. Set up internal meetings, draft agendas, take detailed minutes, and distribute them with task responsibilities. Track assigned tasks and maintain a follow-up dashboard for ED review. Documentation & Communication Draft professional content, prepare presentations (PPTs), reports, proposals, and official correspondence as required. Maintain and organize important files, records, and databases, ensuring confidentiality and easy access. Handle internal and external communications, including donors, stakeholders, and partners. Schedule and track stakeholder engagement activities to ensure timely coordination and effective communication. Conduct research, compile data, and prepare reports as and how the ED requires, to support informed decision-making and documentation needs. Key Qualifications & Skills: Proven experience as an Executive Assistant, Personal Secretary, or in a similar administrative role. Fresh graduates with strong skills in communication and coordination may also apply. High proficiency in MS Office (Word, Excel, PowerPoint) and digital tools for scheduling and task management. Strong written and verbal communication skills in English and Telugu. Excellent organizational, time management, and multitasking abilities. High degree of discretion when handling sensitive and confidential information. Willingness to travel frequently between Warangal, Hyderabad, and field locations. Car driving License preferred. Location: Warangal / Hyderabad / Field Visits

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. Manage multiple tasks as assigned by the Directors related to diverse lines of business, community and personal interests with inter-related activities and relationships. Coordinates calendar, travel, meeting and schedule arrangements for the Directors, staff, business partners and customers. Includes initiating contact and securing appointments, equipment and facilities as appropriate. Works closely with other team members to assure the Directors preparation for meetings, presentations or other engagements. Administrative and functional activities include but are not limited to o Taking phone calls o Maintaining personal and business files o Corporate record keeping for multiple entities o Supporting marketing and strategic planning activities o Note taking and creating documentation Handles financial and accounting matters for the MD with confidentiality Prepare and sends business and private correspondence Carries out responsibilities with professionalism, respect for others, in accordance with the organizations policies and applicable laws. Excellent communication skills including presentation, persuasion and negotiation skill required in working with guests, vendors and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.

Manage executive schedules, including meetings, appointments, & travel arrangements. Handle correspondence, including emails and phone calls. Organize and prioritize tasks Maintain confidentiality and handle sensitive information with discretion. Required Candidate profile Graduate Proven exp as an Admin/ Executive Assistant Excellent organizational & multitasking skills Female candidate Salary: - 25-30 k / month If interested, call / WhatsApp Sapna - 92896 85409

Job Responsibilities 1. Manage and maintain the MDs schedule, including appointments, meetings, and travel arrangements. 2. Prepare meeting agendas, take minutes, and follow up on action items. 3. Handle confidential and sensitive information with discretion. 4. Draft, format, and proofread emails, reports, and other documents on behalf of the MD. 5. Act as the first point of contact for the MD Screening calls, emails, and visitors. 6. Liaise with internal departments and external stakeholders on behalf of the MD. 7. Ensure timely and effective communication between the MD and company staff. 8. Maintain organized filing systems - digital and physical for key documents and records. 9. Track incoming and outgoing correspondence and ensure timely responses. 10. Arrange domestic and international travel, including flights, accommodations, and itineraries.

Position -- EA to DirectorLocation - Kolkata (HO) Please find the details and share your updated CV for further processing. NIPHA Group is a more than 60year old Engineering Manufacturing Group having Turnover of Rs 500+ crore. Group has been recognized by the Government of India as a premier Manufacturing Star Export house and has been accorded National Awards for Excellence for export performance since 1975. Niphas diverse range of products and projects include Cotton Ginning Projects & Machineries, Jute Mill Equipment, Gear Boxes for Power switching Industry, Railway Track Fasteners, Bogies, Agriculture Machinery & Parts of Tillage Tools, SGI Castings, Non Ferrous Castings, Steel Forgings and special Steel Rolled products. Head office is located in Kolkata with factories in Serampore, Howrah, Chandannagar, Falta in West Bengal and Faridabad in Haryana. The manufacturing facilities are ISO 9001 : 2008 certified. You are welcome to study our Website: www.niphaindia.com and also send me queries that might have you. Job Overview: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our [executive title]. The ideal candidate will be a strategic partner, capable of managing multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality. Key Responsibilities: Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare meeting agendas, take minutes, and ensure follow-ups on action items. Screen and prioritize incoming communications, emails, and requests. Coordinate logistics for internal and external meetings, events, and presentations. Handle confidential information with discretion and a high level of integrity. Prepare reports, memos, invoices, and other documents as needed. Act as a liaison between the executive and internal/external stakeholders. Assist with personal tasks and errands as required. Support project management tasks and special initiatives as assigned.

Role & responsibilities 1. Calendar & Schedule Management Maintain and organize the executives calendar, including scheduling meetings, appointments, and travel plans. Ensure timely reminders and manage any rescheduling or follow-ups efficiently. 2.Communication Handling Draft, review, and respond to emails, letters, and other forms of communication on behalf of the executive. Act as the first point of contact for internal and external stakeholders. 3.Meeting Coordination & Documentation Organize and coordinate meetings, including logistics, materials preparation, and agenda setting. Take accurate minutes of meetings and track follow-up actions. 4.Travel Arrangements Manage end-to-end domestic and international travel plans, including ticket bookings, hotel accommodations, itineraries, and expense reports. 5.Administrative Support Maintain organized filing systems, both digital and physical, for easy access to important documents. Handle confidential information with utmost discretion and professionalism. 6.Reporting & Presentations Assist in preparing reports, PowerPoint presentations, and basic data analysis as needed by the executive. Ensure timely submission of MIS reports, expense reports, and other routine documentation. 7.Interdepartmental Coordination Liaise with different departments and teams to collect information, follow up on assignments, and ensure smooth workflow. Act as a bridge between the executive and team members for regular updates and escalations. 8.Time and Priority Management Help the executive prioritize tasks and manage time effectively to enhance productivity and decision-making. 9.Event Planning & Support Assist in organizing internal meetings, small events, and professional engagements as required. 10.Professional Representation Represent the executive professionally in their absence, ensuring a consistent and polished image.

Manage complex calendar, organize appointment's, meeting coordination's manage calls, emails, travel arrangements, flights, accommodation, organize company events, managing all logistical details. Required Candidate profile Candidate should have 3-5 yrs experience as secretary Candidate should be tough in Man Management Should have good knowledge on Travel arrangements

Role & responsibilities: 1. Business Strategy & Planning Assist the Director in formulating, analyzing, and executing business strategies for growth and expansion. Conduct market research, competitor analysis, and industry benchmarking to support strategic decision-making. Provide insights on sales trends, consumer behavior, and financial performance to drive business improvements. 2. Data Analysis & Reporting Prepare presentations, reports, and dashboards for business performance review meetings. Analyze key business metrics (P&L, revenue growth, cost efficiency) and provide recommendations for improvement. Ensure timely and data-driven decision-making by gathering insights from different departments. 3. Stakeholder Management & Coordination Act as the bridge between the Director and internal/external stakeholders , ensuring smooth communication. Manage relationships with key partners, vendors, and regulatory bodies for business operations. Support in high-level negotiations and coordination with senior leadership teams. 4. Administrative & Operational Support Manage the Directors calendar, meetings, and travel plans effectively. Recording of minutes of meeting and coordinate with respective stakeholders on updates. Organize board meetings, leadership reviews, and key business discussions, ensuring necessary documentation. Handle confidential business information with discretion and professionalism. 5. Innovation & Continuous Improvement Stay updated on industry trends, technological advancements, and best practices to bring innovative ideas. Provide recommendations for improving existing business models, operational efficiencies, and customer engagement. 6. Calendar and Travelling Management Act as a point of contact between the executives, employees, and internal / external stakeholders. Plan and manage calendar, appointments, meetings, and recording of minutes of meeting, and having keen eye on the updates on different assignments given to people. Preferred candidate profile Candidate with having strategic understanding of business shall be preferred. Excellent verbal and written communication skills. Ability to work in a fast-paced environment with minimal supervision. High level of professionalism, discretion, and attention to detail.

Managing Director's calendar, prepare MIS using SAP HANA/ CBO/ SEFMED/MARG Softwares , schedule appointments, & coordinate meetings, Prepare and edit presentations, reports & documents. Strong coordination skills. Handle Sensitive Information. Required Candidate profile -Male/Female with Bachelor's degree in Business Administration, Management etc. -Knowledge of SAP HANA/ CBO/ SEFMED/MARG MIS Softwares - Option of Work from Home only when MD is travelling.

Job highlights Managing calendars of the MD / Director / Managing Partner and coordinating meetings and calls. Support in preparing financial statements, reports, memos, invoices letters, and other documents. Opening, sorting and distributing incoming letters, emails, and other correspondence. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including word, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant and Provide general administrative support. Should be comfortable to speak in English, Hindi along with Kannada Role & responsibilities : 1. Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages 2. Documents: Organizing documents, filing, and preparing documents 3. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes 4. Schedule: Scheduling appointments and maintaining company schedules 5. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. 6. Organizing and servicing meetings (producing agendas and taking minutes) 7. Managing databases 8. Prioritizing workloads 9. Implementing new procedures and administrative systems 10. Coordinating mail-shots and similar publicity tasks.

Responsibilities: * Manage schedule & travel arrangements * manage business & client relations * Provide personal assistance to executive team * Comfortable traveling * Hybrid model available upon request * Support business development initiatives Food allowance Travel allowance Health insurance Sales incentives Annual bonus Flexi working

Overview LOOKING FOR A GOOD-LOOKING, BOLD, SMART, MATURE & DIVERSIFIED FEMALE CANDIDATE FOR DEDICATED PA/PS PROFILE. THE CANDIDATE MUST BE AWARE OF PROFESSIONAL AND PERSONAL BOTH ASPECTS OF THE PROFILE. AGE PREFERRED IS UPTO 40. NORTH EASTERN CANDIDATE WILL BE PRIORITY FOR THIS PROFILE. PREFERRED IF THE CANDIDATE IS AN EX-SPA THERAPIST OR AN EX-AIR HOSTESS. Tagged as: personal assistant Before applying for this position you need to submit your online resume . Click the button below to continue. About VITARAS COMPANY DEALS IN HOTELS, RESTAURANTS, SPAS AND NIGHT CLUBS.

Overview HOUSEKEEPER, CARETAKER & PERSONAL ASSISTANT Required at Jaipur (Rajasthan) for a WELL EDUCATED, UNMARRIED MALE (Retired Officer and Legal Consultant). A Permanent HOUSEKEEPER, CARETAKER-CUM-PERSONAL ASSISTANT, Young, Smart, Cheerful, well-mannered, very loyal and faithful, UNMARRIED 18-24 years all-rounder boy, with a Friendly attitude, who can live-in like a Family member, take care of every household / personal / official work. Excellent Benefits & Facilities. Only very needy, interested in Joining immediately send details and photographs on Tagged as: caretaker, housekeeper, personal assistant Before applying for this position you need to submit your online resume . Click the button below to continue. Related Jobs PERSONAL SECRETARY VITARAS GURUGRAM Full Time 2024-01-15

-Manage & maintain executive schedules, including appointments, meetings, minutes of meeting, travel arrangements -Handle all incoming and outgoing correspondence (emails, letters etc.) -Maintain organized filing systems, both physical and digital.

High-level administrative & secretarial support, ensuring the smooth & efficient operation of the MD's office & facilitating the MD's work.This includes managing calendars,coordinating meetings,handling correspondence & managing travel arrangements Required Candidate profile • Calendar Management • Communication • Meeting Coordination • Travel Arrangements • Document Management • Administrative Support • Special Projects • Financial Support • Confidentiality

Job Location: Delhi, Chandigarh Company: Reputed Ltd. manufacturing company Branches at PAN India Whatsapp/Mobile: 9899546490 Accommodation & Health Insurance to deserving candidate. To assist in Official work, shall be computer literate Required Candidate profile Required Female Personal Secretary / Executive Assistant for Corporate office & Branch. Open Minded, Flexible, Pleasing personality, excellent communication, MSOffice, Presentation, emailing, skill

Female Freshers Can Also Apply Must Be Fluent In Hindi & English Must Have Good Communication Skills For Quick Process, Share your CV on WhatsApp (+91 9940 492 492). Required Candidate profile - Must Be Flexible With Timings - Excellent Payout Including Perks Perks and benefits Good Salary With Additional Benefits