Personal Assistant to Chief Executive Officer

Job Description

Job profile • Oversee the procurement of personal items for the CEO, ensuring timely and efficient purchases. • Coordinate and manage the CEO’s personal appointments, including medical consultations and other engagements. • Arrange and manage all aspects of the CEO’s travel, ensuring a seamless and stress-free experience. • Prepare detailed summaries of travel expenses and ensure accurate record-keeping. • Monitor personal expenditures and maintain organized financial records. • Assist with visa applications, coordinating timely submissions and follow-ups. • Handle and route incoming phone calls, ensuring proper follow-up and communication with relevant parties. • Take precise notes during calls, promptly reporting important messages to the CEO or relevant individuals. • Schedule and coordinate meetings, conferences, and other events as required. • Organize and maintain personal records and data, ensuring accurate and timely updates. • Handle conference and event registrations on behalf of the CEO. • Act as a liaison between the CEO and household staff, facilitating smooth communication. • Serve as the main point of contact for the CEO when requested. • Manage the CEO’s calendar and schedule appointments in the absence of the Executive Assistant. • Track and maintain records of credit card transactions for both personal and company expenses. • Oversee the CEO’s calendar, ensuring effective time management and prioritization of tasks. Desired Candidate Profile • Minimum of 3 years of experience as a Personal Assistant to Senior Management. • Bachelor's degree. • Strong organizational, project management, and problem-solving skills, with the ability to multitask effectively. • Highly organized and capable of working independently in a fast-paced, dynamic team environment. • Excellent interpersonal skills, with a professional and approachable attitude; a strong team player. • Proven expertise in office management tools and proficiency in MS Office applications. • Ability to efficiently draft reports, create spreadsheets, and prepare presentations. • Familiarity with online calendar management tools and systems like Dropbox. • Demonstrated ability to handle confidential and sensitive information with utmost discretion. • Exceptional organizational skills, with a proactive mindset and the ability to prioritize tasks effectively. • Self-motivated, resourceful, and highly driven, with a "can-do" attitude. • Keen attention to detail, ensuring accuracy in all tasks. • Energetic, creative, and curious, with a passion for contributing to the development and enhancement of the o2h culture. • Proficient in English communication, both written and verbal. Education: Any Graduate Experience: 3 - 7 years experience Job Location: Shivalik Shilp, Iscon Cross roads, Ahmedabad, Gujarat.