1306 Office Coordination Jobs - Page 16

Office Assistant - Guru dronacharya metro station Capital Placement Services 0 - 2 years Gurgaon/Gurugram, Delhi NCR Job description Email writing Knowledge Handling incoming calls and other communications. Managing filing system. Recording information as needed. Greeting clients and visitors as needed. Updating paperwork, maintaining documents, and word processing.

Be involved in all aspect of office management such as employee travel, visa processing, plane and hotel bookings. This will be done for India members as well as employees outside of India as well.Assist colleagues whenever necessary Required Candidate profile Must have a graduation degree (B Com preferred).Have a valid passport valid for at least 1 year.Must be based in the Delhi/ Gurgaon

Position: Front Desk Executive Location: Faridabad, Haryana Working Schedule: Days: 6 days working Shift Timings: 9:00 AM 6:30 PM Office location: 1, Mathura Rd, Block A, DLF Industrial Area, Sector 32, Faridabad, Haryana 121003 Roles and Responsibilities: Greet and assist visitors, clients, vendors, and customers in a professional and courteous manner. Maintain visitor logs and ensure visitor protocols are followed as per company policy. Handle and route incoming phone calls efficiently; take messages where necessary. Act as the first point of contact for external communication (calls, walk-ins, courier). Coordinate with internal departments (sales, service, HR, accounts, etc.) for smooth visitor and client handling. Schedule appointments, meetings, and conference room bookings as needed. Manage the reception area to ensure it is tidy, professional, and presentable at all times. Receive and distribute incoming mail, couriers, and official documents; maintain records. Assist with data entry, filing, document management, and other administrative support tasks. Handle basic inquiries from customers regarding company products/services or redirect them to the relevant department. Support customer satisfaction initiatives by ensuring every guest and caller is attended to promptly and professionally. Coordinate with courier and logistics partners for timely pickup/delivery of medical devices or consumables. Maintain proper documentation and records for all dispatches and receipts. Ensure all visitors and callers are treated as per the confidentiality and compliance standards of the medical device industry. Assist with onboarding formalities like welcoming new hires, issuing visitor passes, or sharing documents/forms. Maintain and order front office supplies and stationery as required. Maintain logs of phone calls, appointments, and administrative requests. Generate simple daily or weekly reports as directed by the Admin Manager. Required Skills & Qualifications: Graduate in any discipline (preferred: B.Com, B.A., B.Sc., or equivalent) 1–3 years of experience in a front office or receptionist role Only female candidate Excellent verbal and written communication in English Clear and professional telephone etiquette Ability to communicate with clients, customers, and vendors in a courteous manner Friendly, approachable, and well-groomed demeanor Strong customer service orientation Ability to handle pressure and deal with different types of personalities Time management and ability to multitask effectively Strong attention to detail and accuracy Ability to prioritize tasks and manage appointments, calls, and visitors efficiently Proficiency in MS Office (Word, Excel, Outlook) Familiarity with using office equipment (printers, scanners, intercom systems, etc.) Experience with visitor management systems Filing and document handling Basic data entry and reporting skills Maintaining office supplies and front desk resources Ability to handle sensitive information with discretion Awareness of workplace etiquette and confidentiality protocols (especially important in healthcare/medical industry) Additional Benefits: Yearly bonus Birthday Celebration Women Friendly policies Rewards and Recognition Gym and Newspaper allowance Send your resume at hrrecruiter1@agskipl.com

• Coordinate day-to-day office activities and ensure operational efficiency. • Handle internal and external communications, including calls, emails, and visitors. • Maintain office files, documents, and records in an organized manner. • Schedule meetings, prepare agendas, and manage calendars. • Assist in procurement and inventory management of office supplies. • Liaise with departments to ensure timely flow of information and task completion. • Support HR or admin departments with onboarding, attendance tracking, or documentation. • Ensure the office environment is clean, organized, and professional. • Handle basic troubleshooting and coordination with IT/support staff as needed. • Prepare reports, spreadsheets, and presentations as required.

• Maintain and organize office files, documents, and records (physical and digital). • Handle incoming and outgoing calls, emails, and correspondence. • Assist in data entry, photocopying, scanning, and printing documents. • Manage and monitor inventory of office supplies; place orders when necessary. • Provide support to other departments or team members as directed. • Schedule meetings, prepare meeting rooms, and assist with visitor coordination. • Ensure cleanliness and basic upkeep of the office area. • Deliver or collect documents within or outside the office, if required. • Assist in day-to-day operations like filing, billing, and logistics. • Maintain confidentiality of office information and documents.

Data Entry work Candidate should have good typing speed Should have knowledge of Ms Excel and Tally Company pick and drop facility available from Naigaon station. Working hours : 9 am to 5 pm

Opportunity Details Start Date event Please select start date End Date event Please select end date Please select valid Start Date and End Date Start Date is older than Current Date Please enter start date or end date in dd-mm-yyyy format Center Please enter city Special character (% and ) are not allowed Special character and digit not allowed of volunteers required (Approved Volunteers:) Please enter No of volunteers required Special character (% and ) are not allowed Please enter number in No of volunteers required No of volunteers required should be greater than apporved volunteers With love, For You Charitable Foundation Posted on With love, For You Charitable Foundation Posted on 15 Apr, 2025 15 Apr, 2027 Pune 2 Volunteers Required Rejected by CF (View Reason) Education & Literacy 2 Years Pune Connection Status: NA Rejected by CF (View Reason) You contributed hours and helped to save ?? for this opportunity till Call (NGO) Mark Attendance Cancel Request

1. Coordinate with Sales team and Plant from Order punching to despatch details 2. Regular Follow up for the Payments from clients 3. Support sales team for Quotes, Ledgers, PI, Debtor reports, monthly and weekly sales reports Requirements: 1. Female Candidate only in the age group of 25-35yrs 2. Should be Married/Unmarried 3. Experience of 3+ years in B2B sales 4. Good ability to handle objections and strong negotiator. 5. Good Communication skills in Hindi and English. 6. Computer Savvy. Should have good MS office and software skills. Industry Sales & Marketing Business Development Telecaller Qualification B.B.A, M.B.A/PGDM, Other Bachelor Degree Key Skills Sales Coordinator Sales Incharge MIS Reporting Tally B2B Sales Client Co-ordinator

Receptionist Front office - Sector 52 Gurgaon Greet visitors, answer phone calls, handle inquiries in a professional and friendly manner. Manage the reception calendar, schedule appointments, coordinate with staff to ensure smooth operations Administrative Support Experience 2 - 8 Years Industry Front Office Reception Computer Operator Assistant Qualification Professional Degree Key Skills Front Office Executive Receptionist

Back Office Executive For Manufacturing Company in Sector 49 Gurgaon, Industry Manufacturing Production Quality Qualification Other Bachelor Degree Key Skills Back Office Executive Customers Office Executive Emails Documentation Accuracy

Assist in day-to-day operational activities, ensuring smooth and efficient running of the business Communicate effectively with internal and external stakeholders to ensure seamless coordination Excel knowledge Required Candidate profile Collaborate with team members to streamline processes and optimize operational efficiency capitalplacement02@gmail.com

Petty Cash Management: Office Maintenance Procurement & Inventory Management: Vendor & Service Coordination: Support for Internal Events & Meetings: Travel & Logistics Assistance: Record Keeping & Documentation: Support to HR & Finance Health insurance Leave encashment Gratuity Provident fund Job/soft skill training

Role Description You will be part of IPB Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs). Your key responsibilities Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MD including: Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OneIPB, Engage and Connect sessions, Online team engagement events Compiling and disseminating meeting documents Handle travel bookings & expense claims Tracking infrastructure and inventory for new joiners leavers Assist with opening IT support tickets and follow-ups Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others Maintain email distribution lists, Staff communications, email broadcasts Seat planning and floor plan updates in DB systems e.g. dbMOVE Your skills and experience Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors Directors in onshore locations Educated to Bachelors degree level (Business Administration) or equivalent qualification/work ex A self-starter with strong analytical skills Excellent interpersonal & communication skills, with the ability to create presentations and reports Strong organisational and planning skills Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting) Knowledge of the banking and financial sectors

Administrative Support: Provide administrative assistance such as filing, data entry, photocopying, and scanning documents as needed. Customer Service: Assist customers with inquiries, provide information about services or products, and address any concerns promptly and effectively. Should have good communication and presentation skills. Experience 1 - 6 Years Industry ITES BPO KPO LPO Customer Service Qualification B.B.A, B.Com, B.Sc, M.B.A/PGDM Key Skills Front Office Executive Front Office Coordinator Receptionist Admin Executive Secretary Personal Assistant

Generate new leads and help expand business PAN India Desired background. 1-10 years of experience in a sales & client service-driven organization. Identify and approach potential customers. Build and maintain relationships with clients. Provide product information and demonstrations. Achieve sales targets and contribute to company growth. Well-groomed with good communication skills. Strong understanding of sales as a skill & good attitude. High on service orientation.

Receptionist Front office - Sector 46 Gurgaon Job description Greet visitors, answer phone calls, handle inquiries in a professional and friendly manner. Manage the reception calendar, schedule appointments, coordinate with staff to ensure smooth operations Administrative Support.

1. Coordinate with Sales team and Plant from Order punching to despatch details 2. Regular Follow up for the Payments from clients 3. Support sales team for Quotes, Ledgers, PI, Debtor reports, monthly and weekly sales reports Requirements: 1. Female Candidate only in the age group of 25-35yrs 2. Should be Married/Unmarried 3. Experience of 3+ years in B2B sales 4. Good ability to handle objections and strong negotiator. 5. Good Communication skills in Hindi and English. 6. Computer Savvy. Should have good MS office and software skills.

Excellent Communication Managing Day to Day Activities, diaries and organizing meetings and appointments Managing the daily/weekly/monthly agenda and arrange new meetings and appointments Make travel arrangements Time Management, Team handling Required Candidate profile Excellent Communication Skills working culture 3 Days office 3 days wfh.

Data Entry Executive Back Office Operator For Sector 95 Gurgaon Pataudi Raod . Handling Data work. Data Entry . MIS Computer operations. Good in Computers.

Responsibilities: * Ensure compliance with company policies & procedures * Oversee office operations & staff management * Manage administrative tasks & processes *Creating managing and analyzing performance data and other information Flexi working Provident fund

1. Coordinate with Sales team and Plant from Order punching to despatch details 2. Regular Follow up for the Payments from clients 3. Support sales team for Quotes, Ledgers, PI, Debtor reports, monthly and weekly sales reports Requirements: 1 Female Candidate only in the age group of 25-35yrs 2. Should be Married/Unmarried 3. Experience of 3+ years in B2B sales 4. Good ability to handle objections and strong negotiator. 5. Good Communication skills in Hindi and English. 6. Computer Savvy. Should have good MS office and software skills.

Email writing Knowledge Handling incoming calls & other communications Recording information as needed Greeting clients and visitors as needed Fixing up meetings & maintaining Calendar Updating paperwork, maintaining documents, and word processing. Performing office duties that include ordering supplies and managing a records database. Opening, sorting, and distributing, emails

Front Desk Management: Greet visitors, answer phone calls, and handle inquiries in a professional and friendly manner. Appointment Scheduling: Manage the reception calendar, schedule appointments, and coordinate with staff to ensure smooth operations. Administrative Support: Provide administrative assistance such as filing, data entry, photocopying, and scanning documents as needed. Invoicing: Generate and process invoices accurately using accounting software or designated systems. Payment Processing: Handle cash, checks, and credit card transactions, ensuring accuracy and compliance with company procedures. Customer Service: Assist customers with inquiries, provide information about services or products, and address any concerns promptly and effectively. Maintaining Records: Keep records of appointments, invoices, payments, and other relevant information organized and up-to-date. Communication Liaison: Serve as a liaison between clients, staff, and management, relaying messages and ensuring effective communication flow. Office Supplies Management: Monitor inventory levels of office supplies and place orders as needed to ensure smooth operations. Adherence to Policies and Procedures: Follow established protocols and guidelines for reception, administration, and invoicing to maintain consistency and efficiency in daily operations.

* Manage office operations: Scheduling Meetings, Coordinating Clients & Sales support * Handle client queries via phone/email, follow up on leads * Manage social media postings and support in brand building * TeleSales & Follow-up calls to clients

Roles and Responsibilities Manage day-to-day administrative operations, ensuring smooth functioning of the office. Oversee facility management, including maintenance and repairs to ensure a comfortable working environment. Coordinate travel arrangements for employees, handling logistics and scheduling transportation as needed. Provide secretarial support to senior staff members, handling correspondence and communications. Ensure compliance with company policies and procedures while maintaining confidentiality when required. Desired Candidate Profile 5-10 years of experience in administration or related field (facility management, property management). Strong knowledge of administration work, general office management, office coordination, office administration, secretarial operations. Excellent organizational skills with attention to detail; ability to prioritize tasks effectively.