1293 Office Coordination Jobs - Page 15

Role Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Co-founder & CEO of Human Spaces. This is a pivotal role for a confident professional who can handle confidential information with integrity, manage complex schedules, and be a trusted extension of the CEO in internal and external interactions. Key Responsibilities Calendar & Scheduling Management: Coordinate and optimize the CEOs calendar, meetings, and travel to ensure peak productivity and alignment with strategic priorities. Communication Management: Serve as a communication gatekeeper—drafting, reviewing, and prioritizing correspondence, emails, and follow-ups. Meeting Preparation & Follow-up: Prepare briefing notes, presentations, and documentation ahead of meetings; ensure timely follow-through on action items. Project Coordination: Support cross-functional initiatives led by the CEO by managing timelines, updating trackers, and liaising with key stakeholders. Travel & Logistics: Organize domestic and international travel, including visa coordination, accommodations, and expense reports. Confidential Task Handling: Manage sensitive business and personal matters with utmost discretion and professionalism. What We’re Looking For 3+ years of experience in an Executive Assistant, Chief of Staff, or similar administrative role, preferably in a startup or high-growth environment Excellent communication and interpersonal skills—clear, concise, and empathetic Proven ability to manage multiple priorities, deadlines, and stakeholders under pressure Strong organizational, problem-solving, and time management abilities High EQ, integrity, and sound judgment Proficiency with tools like Google Workspace, Notion, Slack, and project management software Why Join Us? You’ll work directly with visionary leadership, play a key role in building a values-driven organization, and contribute meaningfully to how Human Spaces grows and scales. This is more than a support role—it’s a chance to be a strategic partner and cultural steward.

We are looking for a highly skilled and experienced Executive Assistant to join our team in Gurgaon. The ideal candidate will have 2-5 years of experience providing administrative support to senior executives, preferably in a US-based company. Roles and Responsibility Provide high-level administrative support to senior executives, including managing schedules, travel arrangements, and meetings. Develop and implement effective filing systems, both physical and digital, for easy access to information. Coordinate with various departments to ensure seamless communication and collaboration. Prepare and edit correspondence, reports, and presentations as required. Maintain confidentiality and handle sensitive information with discretion. Assist in planning and organizing events, conferences, and meetings as needed. Job Requirements Proven experience as an Executive Assistant or similar role, preferably in a US-based company. Excellent communication, organizational, and time management skills. Ability to work independently and as part of a team. Strong problem-solving and analytical skills. Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint. Experience with calendar management software and email clients. A graduate degree is required.

Role & responsibilities Any Graduate can apply (BBA, BCA, BA, B.TECH) Good Communication Skills. Good in Problem - Solving and Query - Handling. Good Typing Speed. Knowledge of MS Excel & MS Office. Good in Mail Handling, Mail Drafting, Making Template. Handling Backened Operations. Handle Customer Calls. Prepare MIS and Knowledge of data entry work. Make coordination within the departments and Clients also. Preferred candidate profile

Handle internal and external communication through email, phone, and in-person interactions Draft official documents, reports, letters, and presentations using MS Word, Excel, and PowerPoint Maintain records, schedules, and office filing systems Coordinate meetings, appointments, and calendars for management Assist in organizing events, staff meetings, and internal communications Greet and assist visitors and clients in a professional manner Support various departments with administrative needs Maintain confidentiality and handle sensitive information with discretion Follow up with team members and external contacts as required

Develop and implement sales strategies Generate leads and convert prospects Manage client relationships and negotiations Analyze market trends to optimize sales

Handle pan India Sales Team Knowledge about Super Stockist and Distributor Knowledge about Advance Excel Must Know Hindi Language Sales vs Target Achievement Know sales tracking app Use like Field Assist,

financial professional responsible for managing, supports the smooth functioning of an organization by handling various administrative and operational tasks. This role often involves data entry, record keeping, transaction processing,

Quote Comparison: Review & compare quotes of suppliers, ensuring to meet standards and budget guidelines. Communication with Management: for approvals & Reporting. Vendor and Client Correspondence Occasional Voice Calls Task Coordination

Job Location : MRC Nagar Chennai Role & responsibilities : Organizing files/digital files Sending Invoices and Email updation Answering calls, taking messages and handling correspondence Maintaining diaries and arranging appointments Typing, preparing and collating reports Filing Organizing and servicing meetings (producing agendas and taking minutes) Managing databases Prioritizing workloads Implementing new procedures and administrative systems Liaising with relevant organizations and clients Coordinating mail-shots and similar publicity tasks Preferred candidate profile : Organization and time management skills Good knowledge of computers is required Candidate should good English communication skills Assertiveness Flexibility

We are looking for a highly skilled and experienced Front Office Executive to join our team in Sector 14. The ideal candidate will have excellent communication skills and be able to provide top-notch customer service. Roles and Responsibility Manage the front office, ensuring a welcoming environment for visitors and clients. Handle incoming calls, emails, and walk-ins professionally and courteously. Provide information about company services and products to potential clients. Maintain accurate records of visitor interactions and transactions. Coordinate with other departments to ensure seamless operations. Develop and implement effective filing systems, both physical and digital. Job Requirements Proven experience as a Front Office Executive or similar role. Excellent communication, interpersonal, and problem-solving skills. Ability to work in a fast-paced environment and prioritize tasks effectively. Strong organizational and time management skills with attention to detail. Proficient in Microsoft Office and other software applications. Ability to maintain confidentiality and handle sensitive information.

We are looking for a highly skilled and experienced Tender Executive to join our team in the Employment Firms/Recruitment Services Firms industry. The ideal candidate will have 2-5 years of experience in tendering processes, preferably in waste management. Roles and Responsibility Manage and coordinate tender preparation and submission processes. Develop and maintain relationships with clients and stakeholders to understand their requirements. Conduct market research and analyze trends to identify new business opportunities. Collaborate with cross-functional teams to develop and implement effective tender strategies. Ensure compliance with all relevant laws and regulations. Provide excellent customer service and support to clients and internal teams. Job Requirements Strong understanding of tendering processes and procedures. Excellent communication and interpersonal skills. Ability to work under pressure and meet deadlines. Strong analytical and problem-solving skills. Proficient in Microsoft Office and other software applications. Experience working in the Employment Firms/Recruitment Services Firms industry is preferred.

We are looking for a highly skilled and experienced Tender Executive to join our team in Gurgaon. The ideal candidate will have 1-5 years of experience in the field. 1. File Tender Online/Offline. 2. Preparation of Documents for Tender 3. Gem Tender Roles and Responsibility Manage and coordinate tendering processes for waste management projects. Develop and maintain relationships with clients and stakeholders to understand their requirements. Prepare and submit tenders, bids, and proposals to secure new business opportunities. Conduct market research and analyze industry trends to stay ahead of the competition. Collaborate with cross-functional teams to develop and implement effective tender strategies. Ensure compliance with all relevant laws, regulations, and company policies. Job Requirements Proven experience in tendering, bidding, or proposal writing, preferably in the waste management industry. Excellent communication, negotiation, and interpersonal skills. Ability to work under pressure and meet tight deadlines. Strong analytical and problem-solving skills with attention to detail. Proficient in Microsoft Office and other software applications. Ability to build and maintain strong relationships with clients and stakeholders.

Office Assistant - Guru dronacharya metro station Capital Placement Services 0 - 2 years Gurgaon/Gurugram, Delhi NCR Job description Email writing Knowledge Handling incoming calls and other communications. Managing filing system. Recording information as needed. Greeting clients and visitors as needed. Updating paperwork, maintaining documents, and word processing.

Be involved in all aspect of office management such as employee travel, visa processing, plane and hotel bookings. This will be done for India members as well as employees outside of India as well.Assist colleagues whenever necessary Required Candidate profile Must have a graduation degree (B Com preferred).Have a valid passport valid for at least 1 year.Must be based in the Delhi/ Gurgaon

Position: Front Desk Executive Location: Faridabad, Haryana Working Schedule: Days: 6 days working Shift Timings: 9:00 AM 6:30 PM Office location: 1, Mathura Rd, Block A, DLF Industrial Area, Sector 32, Faridabad, Haryana 121003 Roles and Responsibilities: Greet and assist visitors, clients, vendors, and customers in a professional and courteous manner. Maintain visitor logs and ensure visitor protocols are followed as per company policy. Handle and route incoming phone calls efficiently; take messages where necessary. Act as the first point of contact for external communication (calls, walk-ins, courier). Coordinate with internal departments (sales, service, HR, accounts, etc.) for smooth visitor and client handling. Schedule appointments, meetings, and conference room bookings as needed. Manage the reception area to ensure it is tidy, professional, and presentable at all times. Receive and distribute incoming mail, couriers, and official documents; maintain records. Assist with data entry, filing, document management, and other administrative support tasks. Handle basic inquiries from customers regarding company products/services or redirect them to the relevant department. Support customer satisfaction initiatives by ensuring every guest and caller is attended to promptly and professionally. Coordinate with courier and logistics partners for timely pickup/delivery of medical devices or consumables. Maintain proper documentation and records for all dispatches and receipts. Ensure all visitors and callers are treated as per the confidentiality and compliance standards of the medical device industry. Assist with onboarding formalities like welcoming new hires, issuing visitor passes, or sharing documents/forms. Maintain and order front office supplies and stationery as required. Maintain logs of phone calls, appointments, and administrative requests. Generate simple daily or weekly reports as directed by the Admin Manager. Required Skills & Qualifications: Graduate in any discipline (preferred: B.Com, B.A., B.Sc., or equivalent) 1–3 years of experience in a front office or receptionist role Only female candidate Excellent verbal and written communication in English Clear and professional telephone etiquette Ability to communicate with clients, customers, and vendors in a courteous manner Friendly, approachable, and well-groomed demeanor Strong customer service orientation Ability to handle pressure and deal with different types of personalities Time management and ability to multitask effectively Strong attention to detail and accuracy Ability to prioritize tasks and manage appointments, calls, and visitors efficiently Proficiency in MS Office (Word, Excel, Outlook) Familiarity with using office equipment (printers, scanners, intercom systems, etc.) Experience with visitor management systems Filing and document handling Basic data entry and reporting skills Maintaining office supplies and front desk resources Ability to handle sensitive information with discretion Awareness of workplace etiquette and confidentiality protocols (especially important in healthcare/medical industry) Additional Benefits: Yearly bonus Birthday Celebration Women Friendly policies Rewards and Recognition Gym and Newspaper allowance Send your resume at hrrecruiter1@agskipl.com

• Coordinate day-to-day office activities and ensure operational efficiency. • Handle internal and external communications, including calls, emails, and visitors. • Maintain office files, documents, and records in an organized manner. • Schedule meetings, prepare agendas, and manage calendars. • Assist in procurement and inventory management of office supplies. • Liaise with departments to ensure timely flow of information and task completion. • Support HR or admin departments with onboarding, attendance tracking, or documentation. • Ensure the office environment is clean, organized, and professional. • Handle basic troubleshooting and coordination with IT/support staff as needed. • Prepare reports, spreadsheets, and presentations as required.

• Maintain and organize office files, documents, and records (physical and digital). • Handle incoming and outgoing calls, emails, and correspondence. • Assist in data entry, photocopying, scanning, and printing documents. • Manage and monitor inventory of office supplies; place orders when necessary. • Provide support to other departments or team members as directed. • Schedule meetings, prepare meeting rooms, and assist with visitor coordination. • Ensure cleanliness and basic upkeep of the office area. • Deliver or collect documents within or outside the office, if required. • Assist in day-to-day operations like filing, billing, and logistics. • Maintain confidentiality of office information and documents.

Data Entry work Candidate should have good typing speed Should have knowledge of Ms Excel and Tally Company pick and drop facility available from Naigaon station. Working hours : 9 am to 5 pm

Opportunity Details Start Date event Please select start date End Date event Please select end date Please select valid Start Date and End Date Start Date is older than Current Date Please enter start date or end date in dd-mm-yyyy format Center Please enter city Special character (% and ) are not allowed Special character and digit not allowed of volunteers required (Approved Volunteers:) Please enter No of volunteers required Special character (% and ) are not allowed Please enter number in No of volunteers required No of volunteers required should be greater than apporved volunteers With love, For You Charitable Foundation Posted on With love, For You Charitable Foundation Posted on 15 Apr, 2025 15 Apr, 2027 Pune 2 Volunteers Required Rejected by CF (View Reason) Education & Literacy 2 Years Pune Connection Status: NA Rejected by CF (View Reason) You contributed hours and helped to save ?? for this opportunity till Call (NGO) Mark Attendance Cancel Request

1. Coordinate with Sales team and Plant from Order punching to despatch details 2. Regular Follow up for the Payments from clients 3. Support sales team for Quotes, Ledgers, PI, Debtor reports, monthly and weekly sales reports Requirements: 1. Female Candidate only in the age group of 25-35yrs 2. Should be Married/Unmarried 3. Experience of 3+ years in B2B sales 4. Good ability to handle objections and strong negotiator. 5. Good Communication skills in Hindi and English. 6. Computer Savvy. Should have good MS office and software skills. Industry Sales & Marketing Business Development Telecaller Qualification B.B.A, M.B.A/PGDM, Other Bachelor Degree Key Skills Sales Coordinator Sales Incharge MIS Reporting Tally B2B Sales Client Co-ordinator

Receptionist Front office - Sector 52 Gurgaon Greet visitors, answer phone calls, handle inquiries in a professional and friendly manner. Manage the reception calendar, schedule appointments, coordinate with staff to ensure smooth operations Administrative Support Experience 2 - 8 Years Industry Front Office Reception Computer Operator Assistant Qualification Professional Degree Key Skills Front Office Executive Receptionist

Back Office Executive For Manufacturing Company in Sector 49 Gurgaon, Industry Manufacturing Production Quality Qualification Other Bachelor Degree Key Skills Back Office Executive Customers Office Executive Emails Documentation Accuracy

Assist in day-to-day operational activities, ensuring smooth and efficient running of the business Communicate effectively with internal and external stakeholders to ensure seamless coordination Excel knowledge Required Candidate profile Collaborate with team members to streamline processes and optimize operational efficiency capitalplacement02@gmail.com

Petty Cash Management: Office Maintenance Procurement & Inventory Management: Vendor & Service Coordination: Support for Internal Events & Meetings: Travel & Logistics Assistance: Record Keeping & Documentation: Support to HR & Finance Health insurance Leave encashment Gratuity Provident fund Job/soft skill training

Role Description You will be part of IPB Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs). Your key responsibilities Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MD including: Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OneIPB, Engage and Connect sessions, Online team engagement events Compiling and disseminating meeting documents Handle travel bookings & expense claims Tracking infrastructure and inventory for new joiners leavers Assist with opening IT support tickets and follow-ups Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others Maintain email distribution lists, Staff communications, email broadcasts Seat planning and floor plan updates in DB systems e.g. dbMOVE Your skills and experience Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors Directors in onshore locations Educated to Bachelors degree level (Business Administration) or equivalent qualification/work ex A self-starter with strong analytical skills Excellent interpersonal & communication skills, with the ability to create presentations and reports Strong organisational and planning skills Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting) Knowledge of the banking and financial sectors