61 Invoice Management Jobs

Job Description Position: Sales Operations Analyst Experience: 2 to 5 years Academic Requirement: Bachelors degree (B com, B -tech) Compensation: As per market standards Hiring Manager: Jalna Location: Pune Probation: 6 Months Skills: ERP & Financial Systems Proficiency : Experience with platforms like SAP, Oracle, BC, or similar for order management, invoicing, and financial processes. Advanced Excel Skills: Ability to use formulas (VLOOKUP, SUMIF, IFERROR), pivot tables, data validation, and spreadsheets for tracking sales, and financial reconciliations. Invoice & Credit Management: Skilled in processing sales invoices, credit notes, debit notes, and handling customer portals. Data Management & Cleansing : Accuracy in handling large datasetssales orders, purchase orders, financial recordsand ensuring data integrity. Accounts Payable/Receivable Operations: Hands-on experience with payment processing, credit control, cash receipt handling, and reconciliation. Reporting Tools: Ability to create and maintain reports like sales comparisons, and weekly trackers Strong understanding of Commercials terms : Hands-on experience in managing Incoterms, structuring payment terms, developing pricing mechanisms, and handling contractual obligations Others: This role acts as a critical link between sales, finance, logistics, and the customer. The person ensures that orders are processed accurately, invoices are managed correctly, customer payments are tracked, and operational data is clean and up to date. It combines strong administrative rigor with financial understanding and supply chain awareness. About Company: CT Automotive Group plc is a leading designer, developer and supplier of interior components to the global automotive industry. The Group is headquartered in the UK with a low-cost manufacturing footprint. Key production facilities are located in China and are complemented by additional manufacturing facilities in Turkey, Mexico and the Czech Republic. CT Automotive's operating model enables it to pursue a price leadership strategy, supplying high quality parts to customers at a lower overall landed cost than competitors. The Group supplies interior components to over 50 different models for nearly 20 world's leading automotive original equipment suppliers ("OEMs") and global Tier One manufacturers. End customers include volume manufacturers, such as Ford, Nissan, Skoda and luxury car brands such as Bentley and Lamborghini. The Group has listed on the Alternative Investment Market in December 2022. Key Responsibilities: Sales & Order Processing Process orders for serial supply from all the sites Handle daily and weekly sales from multiple warehouses Process sales orders and credits, including special handling for customers Financial Operations & Invoicing Process and reconcile invoices. Manage Accounts Payable in systems. Process tooling invoices and collaborate with internal teams. Upload invoices to customer portals and issue Proforma invoices where required. Manage credit notes, chargebacks, and pricing-related invoices. Accounts Receivable & Credit Control Receipt cash and apply payments from customers. Chase payments and remittances proactively. Attach remittance advice to payments. Put customers on credit hold ("stop") when necessary and notify operations. Liaise with quality and claims teams regarding customer claims. Reporting & Reconciliation Reconcile SSNI reports on a daily/weekly basis. Update and maintain sales trackers, weekly sales comparisons, spreadsheets. Reconcile SBIs for customers. Manage data cleansing for sales invoices, credit notes, sales orders, and purchase orders. Administrative & Coordination Tasks Handle price queries and resolve discrepancies. Liaise with global offices regarding financial or operational queries. Set up and approve payment transfers. Additional Requirements Fluency in English : Must be extremely fluent in English with excellent communication skills. Location : Willingness to work from Pune, India. Team Player : Ability to work effectively within a global cross functional team and across different cultures and time zones. CT AUTOMOTIVE INDIA

Department: Accounts Receivable / Invoicing Shift Timing: 6:30 AM to 3:30 PM Position Summary: We are seeking a skilled AR Billing Specialist / Invoice Coordinator with experience in billing, invoicing, payroll processing, and general accounts support. This blended role involves handling invoice generation, payroll tasks, data verification, and customer coordination using Xero and internal systems, primarily supporting logistics operations. Key Responsibilities: Billing & Invoicing: Prepare and issue customer invoices based on job data and contract rates (piece/hourly/custom) accurately and on time. Verify rate applications as per customer agreements. Use Xero to draft, send, and track invoices. Collaborate with internal operations and accounts teams to ensure smooth and accurate invoicing processes and resolve discrepancies and improve processes Maintain accurate financial records and update client accounts. Verify data entry for accuracy, including invoice matching, coding, and approvals. Payroll Processing: Support weekly payroll processing for operational team and ensure compliance with internal policies and as per the award/agreements. Validate attendance, job sheets, and performance-linked pay structures. Coordinate with HR and finance teams to ensure accuracy and timely disbursal. Recordkeeping & Reporting: Maintain accurate billing, payroll, and payment records in Xero and internal systems. Generate regular reports on invoice status, payments, payroll, and adjustments. Assist with audit documentation and financial reconciliations. Support the finance team in process standardization and compliance. Assist with internal audit preparation and provide necessary documentation as and when required by the management team. Qualifications, Key Skills and Attributes: 3+ years of experience in billing, accounts receivable, or payroll (logistics sector preferred). Proficiency in Xero and MS Excel. Solid understanding of invoice structures and payroll calculations. Sound knowledge of accounting principles and practices A degree in accounting, finance, or commerce preferred. Strong attention to detail and commitment to accuracy. Must have good communication, listing skills to liaise with clients, internal managers and the team Proactive and solution-oriented approach with problem-solving skills. Excellent organizational skills with the ability to manage multiple tasks and deadlines. Preferred Experience: Exposure to containerized logistics or manpower billing environments. Experience in blended roles involving both invoicing and payroll responsibilities. Familiarity with rate-based calculations, including piece rate, hourly, and custom structures. Proven experience in end-to-end payroll processing. Strong proficiency in Employment Hero (essential). Excellent attention to detail and ability to handle sensitive information confidentially. Strong communication and problem-solving skills.

Job Summary: The Junior Finance Assistant will be an integral part of the finance team, primarily responsible for the efficient processing and tracking of invoices, ensuring accurate booking, and providing crucial support for (MIS) reporting. This entry-level position is for an individual looking to develop a strong foundation in finance and accounting. Key Responsibilities: Invoice Management: Perform daily scanning and attaching to the FI document in SAP (PO and Non-PO). Maintain an organized all financial documents. Track the status of invoices on a daily basis, from receipt to payment, ensuring timely processing and resolution of any discrepancies. Communicate with internal departments as needed to resolve invoice-related queries and budget Invoice Booking: Accurately book Purchase Order (PO) invoices into the accounting system, ensuring alignment with goods received and services rendered. Process and book Non-Purchase Order (Non-PO) invoices, ensuring proper authorization and supporting Verify the accuracy of invoice details, including vendor information, amounts, and GL codes , Tax Vendor Balance confirmation and Reconciliation Assistance in MIS: Assist in the collection, compilation, and preparation of data for various MIS reports. Support the finance team in generating routine and ad-hoc reports by extracting data from the accounting system. General Finance Support: Assist with month-end closing activities as directed. Support audit preparations by providing necessary documentation and information. Perform other administrative and clerical duties as assigned by the finance team. Qualifications : Education: Bachelor's degree in Commerce (B.Com), Accounting, Finance, or a related field. Experience: 0-1 year of experience in a finance or accounting role. Fresh graduates are encouraged to apply. Skills : Proficiency in Microsoft Office Suite, especially Excel Familiarity with accounting software (e.g. SAP.) is a plus. Excellent data entry skills with a high degree of accuracy and attention to detail. Strong organizational and time management skills. Good communication skills, both written and verbal. Ability to work independently and as part of a team. Proactive and eager to learn.

Seeking a professional Front Office Executive to manage reception, assist with administrative duties, coordinate office operations, and ensure a welcoming environment. Strong communication and organizational skills are essential.

Key Responsibilities: Client Coordination: Act as the first point of contact for client queries related to orders, deliveries, invoices, and documentation. Sales Team Support: Coordinate with the sales team to track leads, follow up on client requests, and maintain accurate records of client interactions. Invoice Management: Prepare, process, and track sales invoices; coordinate with the accounts team for timely billing and payments. Documentation & Reporting: Maintain and update sales records, agreements, trackers, and reports for internal and client reference. Order Processing: Assist in sales order entry, confirmation, and coordination with the operations or logistics team for timely delivery. Follow-up Activities: Ensure timely follow-ups for payments, renewals, and order status with clients and internal departments. CRM and Tools Management: Update CRM or other systems with relevant client data and track sales progress. Meeting Coordination: Schedule and coordinate internal and external meetings, demos, or calls as required. Key Skills & Competencies: Excellent written and verbal communication skills Strong coordination and follow-up abilities Proficiency in MS Excel, Word, and familiarity with CRM tools Attention to detail and ability to multitask Problem-solving mindset with a proactive attitude Time management and organizational skills

RESPONSIBILITIES Manage all incoming correspondence and phone calls; schedule and coordinate meetings and appointments, often managing access to the executive Maintain the executives agenda and support the planning of meetings, appointments, board sessions, and conferences Attend meetings to take accurate minutes and ensure timely distribution and follow-up Receive, screen, and redirect phone calls to the appropriate parties Handle and prioritize incoming and outgoing communications, including emails, letters, and packages Arrange comprehensive travel plans, including transportation, accommodation, and itineraries Handle sensitive documents and information with discretion, ensuring security and privacy at all times Prepare invoices, manage expense reports, and assist with basic bookkeeping tasks Monitor inventory of office supplies and negotiate with vendors to secure cost-effective procurement Maintain both digital and paper filing systems to ensure organized and easily retrievable documentation Conduct research and compile presentations or reports as needed by the executive. HR Contact Details -9538003766 or 7899921716

Position Title: Analyst-Optimization Territory/Location: Pune, India Reports to: Team Manager Sakon is the premier multi-shore telecommunications analytics company, the first to combine telecom lifecycle management with consultative savings services in a single platform For more information, please visit our website www.sakon.com Job Summary The Analyst-Optimization will serve as a for financial analytics services using enterprise customer telecom expense management (TEM) solutions. The Wireless team is responsible for analyzing US telecommunication costs using TEM software applications and working closely with SAKON customers based in the United States.Important metrics include process design, customer engagement and relationship management, customer satisfaction and SLAs compliance, inventory management. The Analyst will be accountable for the performance, quality, resource planning, and meeting/exceeding contractual service level agreements (SLAs). The Analyst will have overall accountability for the transition of new end user customers to SAKON service delivery. Qualifications Education: Any graduate in B.com/M.com/MBA(Finance) or combination with relevant experience Work Experience A minimum of 1-3 years of experience including: Analyzing data or costs and reporting. Cost Control or Cost Audit Quality Check involving processes or transactions Documentation on processes or process transition Presentation experience to C-level management Telecom domain experience will be an added advantage although not necessary. Skills and Knowledge: Excellent Communication, Presentation and Reporting skills Fair Knowledge of the Indian Telecom market particularly mobile phones. Flair for obtaining information. Strong PC skills especially Microsoft office. Ability to work under pressure of deadlines. Ability to work in a team Ability to adapt to different software Key Responsibilities Be the Analyst for various US based and international clients to manage their telecom spend and processes using SAKON Mobile Manager Software. Use SAKON proprietary tools and softwares to perform various analytical and reporting functions. Be the MPOC (Main point of contact) for US based customers. Participate in meetings and conference calls to facilitate client and internal communications. Assist in implementation of new customers. Perform audit or analysis relating to cost control and all related activities Procure project related information from Client, Vendor or concerned project interfaces Preparation & Presentation of Standard reports as required & requested Ability to work on Ad-hoc reporting requests using logical analysis and deep dive approach Co-ordinate with different teamsto procure information or status of tasks related to the project assigned Perform Quality Checks to ensure accuracy of work completed & reported Documentation of new processes or custom requests from Clients Excellent organization, planning and project management skills Experience in handling US clientele, onsite client experience preferred To apply, kindly share the resume with harshita.kushwah@sakon.com

Position Title: Senior Analyst-Optimization Territory/Location: Pune, India Reports to: Team Manager Sakon is the premier multi-shore telecommunications analytics company, the first to combine telecom lifecycle management with consultative savings services in a single platform For more information, please visit our website www.sakon.com Job Summary The Senior Analyst-Optimization will serve as a for financial analytics services using enterprise customer telecom expense management (TEM) solutions. The Wireless team is responsible for analyzing US telecommunication costs using TEM software applications and working closely with SAKON customers based in the United States.Important metrics include process design, customer engagement and relationship management, customer satisfaction and SLAs compliance, inventory management. The SA will be accountable for the performance, quality, resource planning, and meeting/exceeding contractual service level agreements (SLAs). The SA will have overall accountability for the transition of new end user customers to SAKON service delivery. Qualifications Education: Any graduate/PG/BE/MBA /CA/CA Inter or combination with relevant experience Work Experience A minimum of 3-5 years of experience including: Analyzing data or costs and reporting. Cost Control or Cost Audit Quality Check involving processes or transactions Documentation on processes or process transition Presentation experience to C-level management Telecom domain experience will be an added advantage although not necessary. Skills and Knowledge: Excellent Communication, Presentation and Reporting skills Fair Knowledge of the Indian Telecom market particularly mobile phones. Flair for obtaining information. Strong PC skills especially Microsoft office. Ability to work under pressure of deadlines. Ability to work in a team Ability to adapt to different software Key Responsibilities Be the Senior Analyst for various US based and international clients to manage their telecom spend and processes using SAKON Mobile Manager Software. Use SAKON proprietary tools and softwares to perform various analytical and reporting functions. Be the MPOC (Main point of contact) for US based customers. Participate in meetings and conference calls to facilitate client and internal communications. Assist in implementation of new customers. Perform audit or analysis relating to cost control and all related activities Procure project related information from Client, Vendor or concerned project interfaces Preparation & Presentation of Standard reports as required & requested Ability to work on Ad-hoc reporting requests using logical analysis and deep dive approach Co-ordinate with different teamsto procure information or status of tasks related to the project assigned Perform Quality Checks to ensure accuracy of work completed & reported Documentation of new processes or custom requests from Clients Excellent organization, planning and project management skills Experience in handling US clientele, onsite client experience preferred To apply, kindly share the resume with harshita.kushwah@sakon.com

We are hiring for TOP MNC for Master Data Management (Material Master). Note- Must have experience in material master with tools experience SAP and LSMW/Winshuttle and End-user role. Location- Pan India. Experience - 1+ Years CTC - up to 8.5LPA Notice Period- Immediate - 15 Days Flexible to work in night shifts Skill Must have 1+ years of experience in MDM with Material Master Data. Strong exposure on tools- SAP and LSMW/Winshuttle. Good Communication skills. Flexible to work in night shift. Interested candidates please share resume on below details Share CV on: aditya@inspirationmanpower.co.in Call to: Aditya - 9686682465 Mallik - 7259027282 Vishnu - 7259027295

Key Responsibilities: 1. Invoice Management: - Generate and raise accurate customer invoices in a timely manner. - Ensure adherence to company policies and compliance requirements while invoicing. 2. Payment Tracking and Follow-up: - Regularly monitor and follow up on outstanding payments to ensure timely collections. - Maintain and update accounts receivable records systematically. 3. Accounting and Reconciliation: - Perform general accounting duties related to accounts receivable. - Reconcile customer accounts to ensure accuracy and address discrepancies promptly. 4. Tax Compliance: - Ensure proper application and compliance with GST (Goods and Services Tax) and TDS (Tax Deducted at Source) regulations. - Prepare and maintain tax-related documentation for audits and filings. 5. Reporting: - Prepare regular reports on accounts receivable status, including aging reports and collection forecasts. - Highlight risks and propose strategies for improving cash flow management. Required Skills and Qualifications: - Bachelors degree in Accounting, Finance, or a related field. - Minimum of 4 years of experience in accounts receivable. - Strong knowledge of GST and TDS regulations. - Proficiency in accounting software and tools. - Excellent attention to detail and analytical skills. - Strong communication and interpersonal skills for effective payment follow-ups and client interactions. Preferred Skills: - Experience in the electric mobility or transportation industry is a plus. - Familiarity with ERP systems

Location Domlur. Work from office(5 days work)Good communication skills must, Cost estimation, Assist CEO in bids submission, payable & receivables, control expenses as per budget, client management, Financial planning. Required Candidate profile Location Domlur. Work from office, Good communication skills, Cost estimation, Assist CEO in bids submission, control expenses as per budget, payable& receivables, client management.

Job Summary The Marketing Admin Executive (Retail) will provide essential administrative support to the marketing team, ensuring smooth operations and efficient project execution. This role requires a highly organized and detail-oriented individual with strong communication and stakeholder management skills. The successful candidate will be responsible for managing purchase orders, tracking invoices, maintaining item codes in the system, and monitoring packaging projects to completion. Main Responsibilities: Work closely with the internal cross-function teams, external state holders and lead multiple external agencies for business objective, campaign development and program execution excellence. End-to-End Purchase Order & Invoice Management for all Marketing Spends, all with internal audit compliance. Track Provisions, invoices and ensure timely completion of payments. Maintain accuracy of item codes within the company's ERP system (QAD or other relevant system). Experience with QAD or other ERP systems is preferred. Track packaging projects from initiation to completion, ensuring adherence to timelines and budgets. Provide general administrative support to the marketing team as needed. End-to-End Project management including creation & management of internal codes Monitor related market/competitor/consumer trend, analysis to develop brand strategies and campaigns. Track and share monthly business analysis with internal teams to help understand trends. Routine Management including A&CP spending. Minimum Qualifications Degree: Bachelors degree, preferably in Accounting. Years of experience: At least 2 years relevant Admin experience, preferably in FMCG/F&B industry, with commodity brands would be a plus. Self-starter with a proactive approach to problem-solving. Excellent stakeholder management skills, capable of effectively communicating with internal and external parties. Exceptional attention to detail and accuracy. Strong organizational and time management skills. Microsoft Office skills. Ability to work with tight schedule and used to high working pace and high pressure with high flexibility. Excellent interpersonal and communication skills with internal functions and external parties. Positive thinking with strong growth mindset, action attitude and open-minded for the teamwork. Fluent in written and spoken English Preferred Qualifications : Personal fit with the Company's culture: passionate, quality and results-oriented, high level of integrity, supportive, open, flexible, and focused. Proactive approach to workload management. Ability to work in a team. Able to think laterally around problems to create solutions. Able to plan effectively, to handle complex project implementation and time management.

Role & responsibilities Matching the invoices from the IMDEX Maintain Accuracy levels of above 98 %. Able to meet the productivity target set. Vendor Statement preparation Credits and Returns research Payment holds research processing & Quality check for invoices matched. Preferred candidate profile Degree/ Masters Degree in Finance/Accounting as Major Subject. 1 to 2 Year of experience in Accounting field , preferably BPO on reconciliations , invoice queue management Knowledge of Oracle Financials. Knowledge on Outlook, Word and Excel or similar desktop applications. Good Communications skills Written & Verbal Good typing speed – 25-30 w.p.m with 90% accuracy

KPMG Gig work for 3 to 6 months - Only apply if okay with gig work Responsibilities: * Manage invoices from receipt to payment * Verify accuracy before billing * Process incoming invoices promptly * Ensure timely invoice raising

Position Purpose Finance Business analyst will be responsible for preparation of key deliverables related to budgeting, cost management, client management, SLA, Governance, Reporting, Efficiency tracking, driving reengineering projects, for ISPL Financial shared services, Mumbai Individual must possess strong expertise in the area of Finance, Stakeholder management, Communication Management and preparing presentations for senior management. Responsibilities Direct Responsibilities Internal Reporting Governance Support the Business and Change management function for the Financial Shared services (FSS) business line within BNP Paribas. Preparation of quarterly and half-yearly Governance Steerco packs for regional and team meetings with stakeholders and senior management. Prepare Corporate and Visitor packs for the Region and Country heads. Prepare Townhall decks for the internal and external meetings. Keeping track of seats for the entire department (DBT tool changes BCP seats calculation) Headcount Monitoring of FSS resources by preparing monthly regional headcount file with the help of Vinci report. FSS Monthly Dashboard Creation - on HC, Cost, SLA, Efficiency, OPC, HR statistics etc. Preparation of Interplatform KPI dashboard on quarterly basis Financial Planning Analysis Provide support in the entire Budgeting Forecasting process for FSS Prepare FSS Regional Forecast budget headcount file for FSS Preparation of Standard Template that needs to be presented to ISPL CEO Prepare necessary variance analysis supporting documents for tracking movements across teams, regions, hc type etc. Prepare the Headcount Cost template file to be loaded into the tool Provide support in the preparation of Budget packs for regional heads Prepare region wise efficiency report across teams in accordance with long term plan Prepare consultancy report across projects and tracking of consultants against budget Cost Management Keep track of the invoices that are due over 90 days Contributing Responsibilities Resource Management Timesheet management SPEAR data management with justifications of resource movements in teams Headcount tracking and allocation across entities, regions and teams Prepare and distribute reports to different stakeholders (PPM, Business Owners, Project Managers, and Senior Management). Invoice Management Preparation of monthly input file for Quarterly Invoicing Preparing Tracking of recipient mapping for distribution of invoices Provide support for query resolution on invoices from onshore. Governance Preparation of the governance packs for GSO, CFO, ISPL CEO and Finance COO Changes in the template and structure of governance packs Tracking of action items and completion follow up for every quarter Technical Behavioral Competencies Must be efficient in MS Office and SharePoint Hands on experience in Tableau and Power BI Ability to get along and manage multiple stakeholders Specific Qualifications (if required) Graduate in commerce stream MBA in Finance is a preference Skills Referential Behavioural Skills : (Please select up to 4 skills) Client focused Creativity Innovation / Problem solving Ability to deliver / Results driven Communication skills - oral written Transversal Skills: (Please select up to 5 skills) Ability to manage a project Ability to develop and adapt a process Analytical Ability Ability to develop and leverage networks Ability to understand, explain and support change Education Level: Master Degree or equivalent Experience Level At least 5 years Other/Specific Qualifications (if required) MBA in finance is a plus

Maersk is an integrated logistics company and a global leader in the shipping industry, with a presence in over 130 countries worldwide. We are undergoing unprecedented change, constantly evolving our business and technology landscape to re-think how we engage with our customers and partners. Our commitment to sustainable growth drives us to innovate and redefine the boundaries of possibility, setting new standards for efficiency, sustainability, and excellence. At Maersk, we believe in the power of diversity, collaboration, and continuous learning, ensuring our people reflect and understand the customers we serve. Join us as we harness cutting-edge technologies and unlock opportunities on a global scale to shape the future of global trade and logistics. Position Summary: The Supervisor - Site Admin will be a key leader responsible for the comprehensive administrative and operational oversight of our site in Farukh Nagar. This role encompasses crucial aspects of facilities management, employee services (transport and canteen), compliance, and the meticulous management of third-party staff and vendors. You will ensure that our site operates smoothly, safely, and efficiently, meeting the needs of our employees and adhering to all regulatory and company standards. Key Responsibilities: Facilities Management: Oversee the maintenance and upkeep of the site's infrastructure, ensuring all facilities are fully operational and consistently meet employee needs. Ensure that all facilities are safe, fully compliant with health and safety regulations, and properly maintained through regular checks and scheduled upkeep. Coordinate effectively with internal maintenance staff and external contractors for timely repairs, routine maintenance, and facility improvements. Transport & Canteen Management: Manage comprehensive employee transportation services, including efficient scheduling and optimized route planning to ensure timely commutes. Ensure all vendor-provided vehicles are well-maintained, safe, and fully compliant with all relevant transportation regulations. Proactively address transportation-related issues and continuously optimize operations to maximize efficiency and minimize delays. Supervise the operations of the site canteen, ensuring consistently high standards of food quality, hygiene, and service. Collaborate with catering vendors to offer diverse, nutritious meal options and drive improvements based on employee feedback. Site Compliance & Audit Support: Assist the Employee Relations (ER) Lead and Site People Advisor in ensuring the site's full compliance with all applicable laws, regulations, and company policies. Support the effective implementation of compliance programs and initiatives across the site. Prepare for and conduct comprehensive internal site audits and external customer audits, ensuring that all required documentation is meticulously in place and readily accessible. Support the Distribution Centre (DC) Managers in implementing timely and effective corrective actions in response to any audit findings, ensuring ongoing compliance. Support HSSE (Health, Safety, Security, and Environment) initiatives, ensuring safety standards are consistently met, and actively participate in risk assessments and incident investigations as necessary. Third-Party Staff Management: Serve as the primary contact for all third-party staff on-site, effectively addressing their concerns and ensuring their adherence to workplace policies. Maintain accurate and up-to-date records of third-party staff information, including personal details, employment history, and contract terms. Oversee the onboarding process for third-party staff, ensuring proper orientation and training to familiarize them with workplace policies and procedures. Develop and maintain optimized schedules to ensure adequate staffing levels that are precisely aligned with business needs. Ensure all schedules comply with labor laws, organizational policies, and guidelines, including stipulated rest periods, maximum working hours, and overtime regulations. Monitor attendance records diligently to ensure third-party staff correctly use the designated attendance system (e.g., biometric devices, attendance software). Track and manage all types of leave, including sick leave, vacation, and personal leave, for third-party staff. Ensure all third-party staff hours and overtime are accurately recorded and fully comply with contractual agreements. Generate comprehensive reports on attendance, hours worked, overtime, and other scheduling metrics to provide valuable insights for operational improvements and workforce planning. Analyze trends in attrition, absenteeism, and productivity to support strategic workforce planning initiatives. Third-Party Vendor Administration: Manage relationships with all third-party vendors, ensuring all service level agreements (SLAs) are consistently met. Ensure all third-party vendor operations fully comply with applicable labor laws and company policies. Ensure and verify that vendors provide necessary documentation, including offer letters, payslips, and ESIC TIC, to all third-party staff. Collaborate with vendors to ensure smooth onboarding and offboarding processes for their staff. Provide timely and constructive feedback on performance and attendance-related issues, such as tardiness, absenteeism, or discrepancies in attendance records, to the third-party vendor for immediate corrective action. Maintain thorough documentation of all feedback shared and meticulously follow up on improvement actions. Invoice Management: Review all invoices thoroughly to ensure absolute accuracy in calculations, rates, and supporting documentation. Cross-check invoices meticulously against contracts, SLAs, or purchase orders to verify complete alignment with agreed terms. Route invoices through the appropriate approval workflows in a timely manner to prevent any payment delays. Address and resolve invoice discrepancies promptly, such as mismatched amounts, incorrect billing periods, or unapproved charges. Maintain an organized and up-to-date repository of all invoices, payment records, and supporting documents for easy access and auditability. Conduct monthly sample checks on claimed versus paid salaries and address any discrepancies with the vendor promptly. What We Offer: Joining Maersk means being part of a global leader that is transforming an entire industry. You will have a unique opportunity to make a tangible impact on our site operations and contribute to our continuous pursuit of excellence. We offer a challenging yet rewarding environment where continuous learning and professional development are highly valued. You'll work with diverse teams and have the chance to grow your career within a truly international organization.

Manage end-to-end billing activities including invoice creation, validation, and dispatch. Ensure timely processing of customer orders, billing schedules, and contract compliance. Coordinate with internal departments Required Candidate profile Work with cross-functional teams Proficient in ERP tools (SAP, Oracle, NetSuite) and MS Excel. Strong understanding of revenue recognition, billing cycles, and customer invoicing. Perks and benefits Perks and Benefits

Duties & responsibilities Lead the JLL Management team in the delivery of Facility Management Services. Ensure that the services are delivered in line with the Contractual commitments and within budgets. Conduct competitive tendering exercise and identify suitable specialist subcontractors for the site, carry out comparative analysis and make recommendations to Client on the most appropriate subcontractors. Develop Service Level Agreements and assist the JLL procurement department in closing Service Level Agreements between JLL and its Vendors. Evaluate the team deployed by Vendors on site to ensure correct level and scale of resources. Assess Service Levels and Performance Indicators with the Client representative and define the mechanism to assess the performance levels of various subcontractors. Assess performance of the subcontractors based on performance assessment criteria as agreed jointly between JLL, and its subcontractors. Ensure Compliance of Minimum Wages acts for payments and statutory compliance through specialist professionals. Advise on future year budgets as and when requested for. Maintain all records related to the performance of Facility Management operations on Facilities Ensuring that the subcontractors are meeting their commitments on scheduled delivery of trainings. Ensure that the subcontractors have a planned, structured and solution based approach to the delivery of maintenance services. Analyse call outs to understand trends; undertake strategic initiatives to minimize the same. Scheduled cross feedback from subcontractors and staff on our process to improve services level & satisfaction in organization. Train team members on all Quality policies & procedures Preparation and submission of management reports/analysis as and when required by client Expense tracking oversight and invoice management Assistance to for preparation of Annual Budget Formulation and implementation of Policies & Procedures Including Annual Update of Operations Manual Performance objectives Provide Superior Client Service (weighting 50%) Initiative or Process Improvement in Functional Area (weighting 40%) Personal and Professional Development (weighting 10%) Key skills Team handling experience Should have good working knowledge on soft services, cafeteria management and technical. Should have good communication skills Employee specification Candidate should have 5-8 years experience in Facilities Management industry into IT Banking Corporate set up. What this job involves: Putting safety in your hands First things first, your chief concern is to ensure a safer and more comfortable work environment to work in and visit. Part of the checklist you will run through are to plan and execute all preparations needed for meetings and conferences with clients and VIP visits. Likewise, the mailroom, front office and housekeeping all fall into your realm. Being dedicated to great results You should be mobile and capable of working anywhere because you will perform daily check-ins around the front office and lobby to ensure high standards. Whatever mix-ups or jams that you spot, you should be quick to figure out the best repairs. Your input and ideas will be sought to help steer the team in directions that help make the facility perform at its best. A typical day for you also involves contact with vendors reviewing their services and coordinating with them for the resolution of any service issues. Sound like you To apply you need to have: Core facilities management skills If youre a graduate in any discipline, you will most likely to qualify for this role. You should also have 5-7 years of experience in facilities management. It would be great if you have tertiary qualifications in hotel management, building management and/or business. Outstanding team prowess.

We are looking for an Accounts Intern to support our finance team with day-to-day accounting tasks and basic financial operations. The role involves assisting with data entry, invoice management, expense tracking, reconciliations, and maintaining financial records. The ideal candidate should have a basic understanding of accounting principles, be proficient in Excel, and be detail-oriented and organized. Knowledge of accounting software tools like Zoho Books or Tally will be an added advantage. This is a great opportunity to gain hands-on experience in accounting processes within a fast-growing consumer brand environment. Location-Remote,Delhi NCR,Bangalore,Chennai,Pune,Kolkata,Ahmedabad,Mumbai,Hyderabad

Company Name: ABC Customer Service Type of Company: BPO Vacancies: 1 Designation: Junior Accountant Joining date: 1 July 2025 (flexible) This position of Junior Accountant is for our client, a major Retail/Wholesale company based in Dubai. Work location will be in our office in Kochi. Job Description: Credit Card Reconciliation Online payment clearing from FIT Credit Card Reconciliation posting Credit note posting to vendor IEM creation for central buying dept Credit card pending invoice follow up Credit card invoice clearing from FIT Funds in Transit pending line items follow up IEM follow ups with sites during month end Month end closing posting related activities Full fledged training on processes and products shall be provided before operations begin. Location: Vennala, Kochi Industry: F&B/FMCG Client Geography: International (Middle East) Work Timing: 9.30am to 6.30pm Working days: Monday to Saturday No gender preference Language fluency written: English Language fluency spoken: English (Hindi and Malayalam fluency would be an added advantage) Computer Knowledge: Very good in MS Excel (lookup, Pivot table, filters, formulas, delimited etc) Email, Internet, experience in using softwares Other skills required: Confidence, Willingness to learn, Communication, Positivity, Friendliness, Team Player as well as Individual Contributor Minimum qualification: B.Com/M.Com/CA inter Work Experience: 3-5 years experience in accounts/finance/retail/wholesale Salary: Rs 21,000 to Rs 27,000 per month based on relevant experience and performance in interview.

Seeking a professional Front Office Executive to manage reception, assist with administrative duties, coordinate office operations, and ensure a welcoming environment. Strong communication and organizational skills are essential.

Job Description: We are seeking a highly organized, detail-oriented, and proactive Personal Assistant to support the Company Director in both professional and personal mattersprimarily involving international coordination. The ideal candidate will have experience in travel planning, foreign insurance, visa processing, document and invoice handling , and executive calendar management . This role requires excellent communication skills and the ability to work across time zones with efficiency and discretion. Key Responsibilities: Manage and coordinate international and domestic travel including flight bookings, hotel reservations, airport transfers, and detailed itineraries. Handle visa applications and embassy documentation for various countries, ensuring all travel and immigration requirements are met. Liaise with global insurance providers for travel, health, or business insurance matters related to the Director or the company. Process and maintain records of vendor invoices, receipts, reimbursements , and ensure timely payment follow-ups. Oversee and maintain a well-structured calendar , organize meetings across time zones, and send timely reminders. Assist with document preparation, proofreading, and filing , including sensitive or confidential material. Maintain effective communication with both internal teams and external international stakeholders. Anticipate the needs of the Director and proactively manage tasks and priorities. Required Skills & Qualifications: Bachelor’s degree or equivalent preferred. Proven experience (3+ years) as a Personal Assistant, Executive Assistant, or similar role—preferably in an international or cross-border setup. Strong understanding of visa and travel documentation processes . Familiarity with international travel insurance and coordination with third-party vendors. Solid experience in calendar and inbox management . Excellent command of written and verbal English ; additional languages are a plus. Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools. High level of discretion, professionalism, and organizational ability. Preferred Attributes: Strong interpersonal skills and cultural sensitivity. Ability to work independently and handle pressure or last-minute changes. Multitasking ability with strong attention to detail.

Role & responsibilities On-Time Delivery and Order Fulfilment at customer location Quality Control & Inspection packaging material at vendor end. Scheduling of dispatches Vendor Co-ordination for regular dispatches. Proof of Deliveries Management GRN Accuracy and Timeliness and Records PO and Invoice management. Preferred candidate profile

Job Title: Admin & Account Executive Location: Thaltej, Ahmedabad Experience Required: Minimum 1 year Industry: Real Estate / Construction / Infrastructure Job Summary: We are seeking a proactive and detail-oriented Admin & Account Executive to manage administrative tasks and assist in day-to-day accounting operations. The ideal candidate should be well-versed in office coordination, documentation, and basic accounting processes using tools like Tally or similar software. Key Responsibilities: Administrative Duties: Oversee daily office operations and general administrative tasks Manage calls, emails, and internal/external communications Maintain and organize records, documents, and files Handle office inventory and coordinate with vendors Assist in scheduling meetings and maintaining office calendar Accounting Duties: Perform routine accounting entries and documentation Maintain petty cash records and daily expenses Support in preparing GST, TDS, and related compliance paperwork Prepare invoices, quotations, and follow up on payments Update accounting records using Tally or other relevant software Assist in the preparation of basic financial reports Key Skills Required: Proficiency in MS Office (Excel, Word, Outlook) Working knowledge of Tally or similar accounting software Good verbal and written communication skills Strong organizational and time management abilities Attention to detail and accuracy in work Qualifications: Graduate in Commerce, Business Administration, or a related field Minimum 1 year of experience in Admin and Accounts

We are seeking a motivated & detail-oriented Procurement & Purchase Executive to handle sourcing, negotiating, and purchasing machinery parts, raw materials, supplies for manufacturing oil filtration equipment, while managing vendor relationships. Provident fund Annual bonus Health insurance Leave encashment