Marketing Admin Executive Retail

Job Summary

The Marketing Admin Executive (Retail) will provide essential administrative support to the marketing team, ensuring smooth operations and efficient project execution. This role requires a highly organized and detail-oriented individual with strong communication and stakeholder management skills. The successful candidate will be responsible for managing purchase orders, tracking invoices, maintaining item codes in the system, and monitoring packaging projects to completion.

Main Responsibilities:

• Work closely with the internal cross-function teams, external state holders and lead multiple external agencies for business objective, campaign development and program execution excellence.
• End-to-End Purchase Order & Invoice Management for all Marketing Spends, all with internal audit compliance.
• Track Provisions, invoices and ensure timely completion of payments.
• Maintain accuracy of item codes within the company's ERP system (QAD or other relevant system). Experience with QAD or other ERP systems is preferred.
• Track packaging projects from initiation to completion, ensuring adherence to timelines and budgets.
• Provide general administrative support to the marketing team as needed.
• End-to-End Project management including creation & management of internal codes
• Monitor related market/competitor/consumer trend, analysis to develop brand strategies and campaigns.
• Track and share monthly business analysis with internal teams to help understand trends.
• Routine Management including A&CP spending.

Minimum Qualifications

• Degree: Bachelors degree, preferably in Accounting.
• Years of experience: At least 2 years relevant Admin experience, preferably in FMCG/F&B industry, with commodity brands would be a plus.
• Self-starter with a proactive approach to problem-solving.
• Excellent stakeholder management skills, capable of effectively communicating with internal and external parties.
• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills.
• Microsoft Office skills.
• Ability to work with tight schedule and used to high working pace and high pressure with high flexibility.
• Excellent interpersonal and communication skills with internal functions and external parties.
• Positive thinking with strong growth mindset, action attitude and open-minded for the teamwork. Fluent in written and spoken English

Preferred Qualifications :

• Personal fit with the Company's culture: passionate, quality and results-oriented, high level of integrity, supportive, open, flexible, and focused.
• Proactive approach to workload management.
• Ability to work in a team.
• Able to think laterally around problems to create solutions.
• Able to plan effectively, to handle complex project implementation and time management.