HEAD-HR AND PERSONAL ASSISTANT TO CHAIRMAN

Job Details

Position: Head- HR & Personal Assistant to Chairman

Department: HR & Administration

Experience: Minimum 7 Years

📍 Location : Nariman Point, Mumbai

Role Overview:

The Head – HR & Personal Assistant to Chairman is a dual-role position that combines strategic and operational responsibilities across human resource management and high-level executive assistance to the Chairman. The role demands strong organizational, interpersonal, and multi-tasking skills to manage people processes and offer confidential administrative support to the Chairman, ensuring smooth functioning of both corporate and leadership agendas.

Human Resources Role:

• Sound Knowledge/hands of experience in Attendance Management
• Sound Knowledge/hands of experience in Payroll Processing
• Sound Knowledge/hands of experience in Salary Taxation, PF, P Tax, etc.
• Provides constructive and timely performance evaluations
• Handles discipline and office decorum as per the company’s policy
• Enhances the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.
• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Retains historical human resource records by designing a filing and retrieval system and keeping past and current records.
• Completes human resource operational requirements by scheduling and assigning employees and following up on work results
• HR Operations: Talent Acquisition
• On-boarding
• Exit formalities
• Employee engagement
• Attendance management
• Performance management

Personal Assistant to Chairman:

• Executive Support:

• Manage the Chairman’s calendar, appointments, and travel arrangements
• Provide administrative support including drafting emails, minutes, and confidential documents
• Screen communication and prioritize correspondence to ensure efficient workflow

• Meeting & Coordination:

• Organize internal and external meetings, conferences, and board presentations
• Coordinate with senior management, stakeholders, and external agencies as required

• Confidentiality & Discretion:

• Maintain absolute confidentiality on sensitive matters
• Act as a liaison between the Chairman’s office and other departments

Desired Candidate Profile:

• Proven experience in HR generalist roles with exposure to high-level executive support
• Strong understanding of statutory compliances, payroll systems, and HRMS
• Exceptional communication and interpersonal skills
• Ability to maintain confidentiality, handle pressure, and work with senior leadership
• Proficiency in MS Office, HR software tools, and business correspondence
• A proactive, responsible, and disciplined approach to work