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5.0 - 9.0 years
3 - 6 Lacs
Pune
Work from Office
Executive Assistant - Administration MIT-WPU is seeking a highly organized and proactive Sr. Executive/Executive Assistant to provide comprehensive support to our Head of Department (HOD) in Pune. This is a one-on-one working relationship where you will serve as the primary point of contact for internal and external stakeholders, managing a wide variety of administrative and strategic tasks. Responsibilities: Manage an extremely active calendar of appointments for the HOD, ensuring their schedule is followed and respected. Complete strategic reports and prepare confidential correspondence. Arrange complex travel plans, itineraries, and agendas. Compile documents for special projects. Communicate directly on behalf of the HOD regarding programmatic initiatives. Research, prioritize, and follow up on incoming issues and concerns addressed to the HOD, including those of a sensitive or confidential nature, determining the appropriate course of action. Provide a bridge for smooth communication between the HOD's office and internal departments, demonstrating leadership to maintain credibility and trust with senior management. Work closely with the HOD to keep them informed of upcoming commitments and responsibilities. Provide leadership to build crucial relationships and manage special projects for the HOD, some of which may have organizational impact. Complete critical deliverables with a hands-on approach, including drafting acknowledgment letters and personal correspondence, to facilitate the HOD's leadership. Prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion, often under deadline pressure. Participate as an adjunct member of the Executive Team, assisting in scheduling and attending meetings. Assist in coordinating the agenda of senior management team meetings and all staff meetings. Facilitate cross-divisional coordination of travel and outreach plans. Skills and Abilities: Strong organizational skills with excellent attention to detail, capable of seamlessly performing and prioritizing multiple tasks. Very strong interpersonal skills to build relationships with staff, management, and external partners. Excellent written and verbal communication skills. Demonstrated proactive approach to problem-solving with strong decision-making capabilities. Emotional maturity. Highly resourceful team player, also extremely effective independently. Proven ability to handle confidential information with discretion and adapt to various competing demands, demonstrating the highest level of customer/client service. Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. Forward-looking thinker who actively seeks opportunities and proposes solutions. Education and Experience: 5-7 years of experience. Experience and interest in internal and external communications and partnership development. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and Social Media web platforms.
Posted 2 weeks ago
0.0 - 2.0 years
0 - 3 Lacs
Mumbai
Work from Office
Draft MOM, emails, with precision and professionalism. Ensure effective verbal communication Conduct timely follow-ups on action items, commitments, and deadlines. Coordinate meetings, appointments, and travel arrangements. Required Candidate profile Proficiency in Excel for data analysis, reporting, and streamlining processes. Strong in follow-ups and stakeholder coordination
Posted 2 weeks ago
2.0 - 7.0 years
1 - 4 Lacs
Rajkot
Work from Office
Roles and Responsibilities Manage director's calendar, schedule appointments, meetings, and events. Coordinate travel arrangements including flight bookings, hotel reservations, and logistics. Prepare monthly reports on business performance and provide insights for improvement. Handle correspondence such as emails, letters, and presentations on behalf of the director. Provide administrative support to ensure seamless operations within the organization.
Posted 2 weeks ago
3.0 - 5.0 years
3 - 4 Lacs
Navi Mumbai
Work from Office
Responsibilities: * Coordinate meetings & travel arrangements * Maintain confidentiality at all times * Manage correspondence & calendar scheduling * Provide administrative support to senior team members
Posted 2 weeks ago
3.0 - 6.0 years
5 - 6 Lacs
Faridabad, Delhi / NCR
Work from Office
Manage the MD’s schedule, appointments, meetings, and travel arrangements. Prepare reports, presentations, and correspondence on behalf of the MD. Handle confidential information with discretion and professionalism Maintain accurate records, files,
Posted 2 weeks ago
8.0 - 12.0 years
15 - 22 Lacs
Mumbai, Mumbai Suburban, Mumbai (All Areas)
Work from Office
Position: Executive Assistant to CFO (Secretarial role) Job Location: BKC, Mumbai Working: Mon to Fri (Work from office) We are seeking a highly organized and proactive Executive Assistant t o support the Chief Financial Officer (CFO) in a fast-paced, dynamic environment. The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to handle sensitive information with integrity. This is a high-visibility role that offers exposure to strategic decision-making and the inner workings of a leading organization. Key Responsibilities: Calendar Management: Schedule and coordinate internal and external meetings, conferences, and events for the CFO; manage day-to-day appointments and deadlines. Travel Arrangements: Plan and manage complex travel itineraries including flights, accommodation, and ground transportation; process travel reimbursements. Documentation & Communication: Draft, proofread, and manage confidential correspondence, reports, presentations, and meeting minutes. Stakeholder Coordination: Act as a liaison between the CFO and internal teams, board members, investors, auditors, and other key stakeholders. Meeting Support: Prepare agendas, collate materials, ensure timely distribution of documents, and follow up on action items. Confidentiality & Discretion: Handle sensitive financial and strategic information with the highest level of confidentiality. Project Assistance: Support the CFO in strategic and operational projects, including financial reporting cycles and board meeting preparations. Record Keeping: Maintain accurate records, organize filing systems, and ensure compliance with internal and regulatory standards. Office & Administrative Support: Assist with general administrative tasks, including expense tracking, vendor coordination, and executive office supplies. Candidate Requirements: Bachelors degree in Commerce, Business Administration, or a related field. 5+ years of experience as an Executive Assistant or Secretary to C-suite executives, preferably in finance or corporate settings. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with modern collaboration tools (e.g., Teams, Zoom). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. High degree of professionalism and judgment. Discreet, trustworthy, and capable of handling sensitive information with integrity. Comfortable working in a high-pressure, fast-paced environment.
Posted 2 weeks ago
5.0 - 6.0 years
0 - 0 Lacs
Gurugram, Delhi / NCR
Work from Office
Job Title : Executive Assistant Location State : Haryana Location City : Gurgaon Experience Required : 5 to 6 Year(s) Shift: Day Shift Work Mode: Onsite Position Type: Contract Openings: 1 Company Name: VARITE INDIA PRIVATE LIMITED About The Client: An American multinational computer technology company headquartered in Austin, Texas, United States. A global technology provider offers a comprehensive suite of software solutions, encompassing a flagship relational database management system, enterprise resource planning, customer relationship management, and cloud services. Additionally, the company delivers middleware products, business intelligence tools, and industry-specific applications, addressing diverse business needs worldwide. As a key player in application development, it stewards a widely utilized programming language. These software solutions cater to businesses across various industries and are widely adopted for scalability, security, and innovation. About The Job: CORE RESPONSIBILITIES Calendar Travel & Logistics Expenses Coverage Provide high-volume calendaring, travel, and expense support • Provide Admin services during designated support hours • Manage complex calendars for multiple clients in multiple locations • Schedule internal and external meetings for multiple clients • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses • Establish ongoing relationship and communications with clients to learn business priorities and apply to support Partner with clients and other Administrative Assistants for meeting coordination • Provide proactive time management recommendations to executives • Coordinate domestic and international travel arrangements via travel tool • Prepare and submit corporate card expense reports • Maintain program scope of support within agreed-upon service level agreements • Provide coverage support for fellow colleagues Qualifications: B.COM/ MBA/ BCA/ MCA/ B.TECH/ MCA How to Apply: Interested candidates are invited to submit their resume using the apply online button on this job post. Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status. Unlock Rewards: Refer Candidates and Earn. If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE. Exp Req - Referral Bonus 0 - 2 Yrs. - INR 5,000 2 - 6 Yrs. - INR 7,500 6 + Yrs. - INR 10,000 About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.
Posted 2 weeks ago
8.0 - 13.0 years
4 - 9 Lacs
Pune
Work from Office
What we are looking for: ZF Steering Gear (INDIA) Ltd is looking for a Personal Assistant to provide high quality, efficient and proactive administrative support to the Senior Management, to contribute to the positive and professional environment in the office. Key Accountabilities & Responsibilities: Key point of contact for Senior Management, proactively managing internal/external enquires and communication, some of which may be of a sensitive and/or confidential nature. Travel Management, Travel Booking Calendar Management Prepare Excel & PPT reports for monthly, quarterly and annual management meetings, analyze financial and operational results of manufacturing units and present financial reports. Proactive management of management schedule and meetings, organizing busy diaries including liaison with high profile and senior personnel including Government officers, Directors and Chief Executives of other corporations. Support by preparing management for meetings, including organizing travel arrangements and itineraries, providing all supporting information and documentation such as agendas, minutes, papers etc. Provide general administrative including printing, photocopying, scanning and filing, as well as coordinating internal management procedures, such as induction and appraisal management, updating holiday and absence records on the HR system, completing expense claims and other finance procedures. Support the drafting of a range of materials such as presentations, speeches, and papers for meetings, including gathering data, researching material, creating PowerPoint presentations, and ensuring appropriate input from colleagues/managers. Act as the conduit between the senior management by coordinating internal diaries and meetings, liaising effectively with business support colleagues, ensuring high regard for excellent customer service both internally and externally. Review the post as and when it arrives to ensure that urgent matters are brought to the attention of the relevant person and that all post is sorted appropriately; ensure all outgoing mail is processed within reasonable timescales. Take and type up minutes of meetings as directed and coordinate post-meeting correspondence to follow-up on actions to all relevant parties. Proactively coordinate and manage the actions and deadlines of the management and corporate management enabling them to respond promptly and appropriately to meeting outcomes/minutes, letters, emails etc., and to publish communications such as briefings, blogs etc. Undertake specific projects as directed, some of which may be of a complex, sensitive and confidential nature. Provide ad-hoc support as required, such as conducting research, gathering data etc., and presenting findings in a timely manner. Assist the management in maintaining good internal communications with staff, coordinating with the HR Director, as appropriate, including emails, newsletters, memos, staff meetings, away days and events, as required. Qualifications and Requirements: BA or MBA in Finance or Business Administration Meticulous attention to detail and accuracy with strong planning and organizational skills. Proficient in Microsoft office (Word, Power Point, Outlook and Excel). Excellent secretarial skills including typing speed (minimum 60 WPM) Excellent English verbal and writing communication skills Ability to work flexibly with and for others Ability to work accurately under pressure and to deadlines Maintain productivity and calm when under pressure Ability to respond positively and pro-actively to colleagues and external contacts Excellent attention to detail and presentation Professional business understanding Highly proactive and self-directed with the ability to work independently effectively Demonstrate an interest in further education eager to learn Good networking skills and relationship builder both internally and externally Flexible and approachable with a positive and collaborative approach to problem solving Assertive with an outcome focused approach and friendly and helpful disposition Exceptionally discreet and tactful with awareness to maintain confidentiality with sensitive matters
Posted 2 weeks ago
3.0 - 6.0 years
3 - 8 Lacs
Jaipur
Work from Office
Job description We are seeking a highly organized and proactive Executive Assistant to join our dynamic team at Aelum Consulting. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Your exceptional organizational skills, attention to detail, and ability to multitask will contribute to the smooth operation of our organization. Responsibilities: Manage the CEO's calendar and schedule appointments, meetings, and travel. Create accurate and detailed Meeting Minutes (MOM) and track Action Items. Handle incoming and outgoing emails and correspondence. Excellent verbal and written communication skills, with a keen eye for detail. Prepare presentations and reports. Conduct research and gather information. Order office supplies and coordinate shipping. High level of discretion and ability to handle confidential information. Other administrative duties as assigned. Qualifications: Bachelor's degree or equivalent Proven experience as an Executive Assistant or in a similar administrative role. Excellent verbal and written communication skills, with a keen eye for detail. Familiarity with productivity tools like MS Office Suite, Calendar Management software, and platforms such as ClickUp. Strong interpersonal skills and the ability to build relationships with internal and external stakeholders. Ability to work independently and collaboratively in a fast-paced environment.
Posted 2 weeks ago
10.0 - 20.0 years
5 - 10 Lacs
Pune
Work from Office
Job Title : Executive Assistant to Leadership Team Experience : 10-20 years Location : Pune, Shivaji Nagar Employment Type: First 6 months contract Gender Preference : Female Candidates Only Job Summary: We are seeking a highly organized and proactive Executive Assistant to support our leadership team. The ideal candidate must have excellent English communication skills, exceptional coordination abilities, and experience in travel management, scheduling, vendor relations, and client interactions. This role requires multitasking, professionalism, and a keen attention to detail while assisting three senior leaders. Key Responsibilities: Executive Support: Provide high-level administrative assistance to three senior leaders, ensuring seamless day-to-day operations. Meeting Coordination: Schedule, organize, and manage meetings, ensuring all necessary materials and agendas are prepared in advance. Travel & Accommodation: Arrange domestic and international travel, including flight bookings, hotel reservations, and itinerary management. Vendor Management: Handle vendor relationships, negotiations, and service agreements for office and business-related needs. Client Relationship Management: Act as a liaison between the leadership team and clients, ensuring smooth communication and relationship management. Calendar & Appointment Management: Efficiently plan and manage executives' schedules, prioritizing commitments and deadlines. Event Planning: Coordinate corporate events, conferences, and business engagements as required. Confidentiality & Discretion: Handle sensitive business and personal information with the highest level of confidentiality and professionalism. Key Requirements: Experience : 10-20 years in an executive assistant, administrative, or similar role. Education : Bachelor's degree in Business Administration, Communications, or a related field (preferred). Skills: Outstanding English communication skills (both written and verbal). Strong organizational and multitasking abilities. Expertise in travel bookings, hotel reservations, and vendor coordination. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools Ability to work under pressure and manage multiple priorities effectively. High level of discretion and professionalism in handling confidential information. Why Join Us? Work in a dynamic and professional environment supporting senior leadership. Opportunity to build strong client and stakeholder relationships. Competitive compensation and career growth opportunities. If you meet the above requirements and are eager to take on a challenging yet rewarding role, we encourage you to apply! Interested candidates can send their resumes on - uditak@gttfoundation.org Contact Number- Udita 8087541813
Posted 2 weeks ago
0.0 - 5.0 years
2 - 3 Lacs
Modinagar
Work from Office
Role & responsibilities 1. Communicates with staff on the General Managers behalf and coordinates with high-level meetings both internally and externally. 2. Provides support and assists in the tracking of work projects and the delegation of work assignments to help ensure smooth and effective operations. 3. Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues. 4. Receives and screens phone calls, visitors, incoming correspondence, documents, and e- mails on behalf of the General Manager/HR Head ; prioritizes and routes as appropriate; obtains and/or gives information; answers routine inquires; and explains or clarifies policies and procedures. 5. Acting as the first point of contact between managers and internal/external clients via phone calls and other methods of communication. 6. Maintaining databases and filing systems, monthly reports etc . 7. Maintain the administration store inventory in Co-Ordination with HR. 8. Miantain Indent record maintain to Head office (For approval) 9. Prepare cash voucher and maintain the data in excel for budget preparation. 10. Develops, maintains, and manages accurate and organized manual or computerized filing systems; searches, locates, retrieves, and/or tracks files in order to provide requested information; and creates new files and filing systems when needed. 11. Responsible for ordering of supplies and processing purchase requisitions. 12. May take and transcribe dictation, and summary and verbatim notes, to arrange and present the information in a clear and concise manner. Preferred candidate profile Prior experience in an administrative assistant, Executive secretary, or office Assistant role Ability to follow established processes. Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint). Ability to multitask and prioritize workload. 5. Experience in creating and maintaining office management systems and procedures Perks and benefits As per company norms. Fixed salary
Posted 2 weeks ago
3.0 - 8.0 years
4 - 8 Lacs
Kolkata, Goregaon
Work from Office
ROLES & RESPONSIBILITIES :- Calendar Management: Organizing and maintaining the calendar, scheduling appointments, meetings, and conference calls. Travel Arrangements: Planning and booking travel, including flights, accommodations, and itineraries, while ensuring adherence to travel policies and budget considerations. Expense Reporting: Assisting with the preparation and submission of expense reports, ensuring they are accurate and submitted in a timely manner Supporting Meeting: Materials, coordinating schedules, organizing logistics and diary invites Out-of-Office alternative contact: Supporting the movement of client emails during periods of absence and leave of Senior Directors Building Professional relationship: Building strong relationships with key client EAs and establishing a rapport with clients, Partners, Directors, and staff. Business Continuity planning: Cover during periods of holiday and sickness Adhoc Management: Ad hoc projects/tasks for Senior Directors Collaboration: Working effectively in diverse teams within an inclusive team culture where people are recognized for their contribution
Posted 2 weeks ago
8.0 - 10.0 years
10 - 15 Lacs
Navi Mumbai
Work from Office
Visitor Mgmt Managing Calls MD/JMD Coordinate,Organize, Plan meetings & Minutes Managing office supplies General administrative support Draft emails & responses on behalf of MD Upkeep of Infrastructure & Equipment’s Travel Mgmt Record & Document Mgmt Required Candidate profile 8-10Yrs Exp Graduate/Management Excellent written & verbal English communication skills is a MUST Presentable personality MS Office Flexible to travel for meetings &support Job Stability
Posted 2 weeks ago
0.0 - 2.0 years
1 - 6 Lacs
Chennai
Work from Office
Fresher to 2 years of experience as an executive assistant or in a similar administrative support role. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace, Zoom, Slack, etc. Excellent organizational, time management, and multitasking skills. Strong verbal and written communication abilities. High level of discretion and professionalism. Ability to work independently and handle multiple projects simultaneously.
Posted 2 weeks ago
4.0 - 9.0 years
4 - 6 Lacs
Mangaluru
Work from Office
. We’re looking for an Executive Assistant for a reputed real estate firm based in Mangalore Excellent communication and coordination skills Real Estate or related industry experience preferred
Posted 2 weeks ago
0.0 - 4.0 years
3 - 6 Lacs
Gurugram
Work from Office
Responsibilities: * Provide administrative support to MD * Schedule meetings & appointments * Manage calendar, travel & secrets * Draft letters & MOMs * Book hotels & flights
Posted 2 weeks ago
8.0 - 12.0 years
5 - 9 Lacs
Kolkata
Work from Office
Executive Assistant to CEO: Manage calendar, travel, meetings, and communications. Support key projects, handle confidential info, and ensure smooth daily operations. Requires 5+ yrs experience, strong org skills, and professionalism.
Posted 2 weeks ago
5.0 - 8.0 years
1 - 7 Lacs
Hyderabad
Work from Office
Roles and Responsibilities : Manage the CEO's schedule, calendar, and travel arrangements to ensure efficient use of time. Coordinate meetings, appointments, and events with internal stakeholders and external partners. Handle confidential correspondence, emails, and phone calls on behalf of the CEO. Provide administrative support to senior executives as needed. Job Requirements : 5-8 years of experience as an Executive Assistant or Personal Assistant in a similar industry (IT Services & Consulting). Strong calendar management skills with ability to prioritize tasks effectively. Proficiency in fixing appointments, travel booking, and managing complex schedules.
Posted 2 weeks ago
0.0 - 3.0 years
1 - 2 Lacs
Kolkata
Work from Office
Provide executive support to 2 Co-Founders—manage schedules, travel, meetings, and communications. Ensure timely follow-ups, prepare documents, and handle confidential info. Must be detail-oriented, efficient, and experienced in a similar role.
Posted 2 weeks ago
3.0 - 8.0 years
1 - 12 Lacs
Gandhinagar
Work from Office
Responsibilities: * Coordinate meetings & travel plans * Draft letters & memos * Provide administrative support * Manage director's calendar & schedule appointments * Ensure seamless secretarial operations Health insurance Provident fund
Posted 2 weeks ago
1.0 - 3.0 years
3 - 5 Lacs
Chennai
Work from Office
Handle EXECUTIVE ASSISTANCE, ADMINISTRATIVE SUPPORT, EVENT COORDINATION, LIAISON for MD Manager CALENDERS, APPOINTMENTS, TRAVEL ARRANGEMENTS, MEETING SCHEDULES etc Draft & edit PROFESSIONAL CORRESPONDENCE, REPORTS & PRESENTATIONS Maintain FILINGS Required Candidate profile Any UG/PG 1+yrs exp as EA/PA to Director/CEO level Strong MIS, Data Analytics, English Communication, MS Office, Social Media, Negotiation, Diplomatic skills must Work @ PERUNGUDI Call@ 9094239152 Perks and benefits Excellent Perks. Call Mr. Prem @ 9094239152 now
Posted 2 weeks ago
3.0 - 6.0 years
4 - 6 Lacs
Noida
Work from Office
Summary of Job:- This incumbent will be responsible for providing Secretarial & Administrative support to the Principal. He/she will serve as the primary point of contact for internal and external constituencies on all matters and maintaining the utmost confidentiality. He/she will also be responsible for coordinating all external relations and organize events/projects etc. Job Responsibilities : Assist the Principal in daily administrative responsibilities. Manage an active calendar of appointments. Checking emails , prepare correspondence Communicate and handle incoming and outgoing electronic communications on behalf of the Education Advisor Prepare minutes of the meeting and draft presentations Communicate with internal stake holders and external stake holders on the Education Advisors behalf. Responsible for file management both physically and electronically which will include: organize documents in files/folders as required; retrieval, sequencing etc. Manage physical correspondence, timely segregation and escalation as required. Manage electronic emails- proactively coordinate with Education Advisor for closure. Responsible for drafting, editing, taking notes and typing of special correspondences/communicate as and when required. Perform other duties as and when assigned. Job Knowledge (Prerequisite) Proven working experience in a Secretarial position. Proven ability to handle confidential matters with the utmost discretion and sensitivity, including, but not limited to: meetings, documents, agendas, schedules, travel and other matters with employees/know-how etc. Knowledge of complex calendar management Knowledge of office processes Visual awareness and an eye for details. Skill Set Strong interpersonal and collaboration skills. Good presentation and communication skills. Advanced knowledge of IT skills: MS Excel, PowerPoint Strong administrative, organization and clerical skills Ability to work across teams and with a variety of projects and constituencies Education Qualification: Experience: Graduate / Post Graduate from a College of Repute Minimum 5 years of experience in similar role.
Posted 3 weeks ago
5.0 - 10.0 years
30 - 35 Lacs
Gurugram
Work from Office
Digital Design Solutions is looking for Executive Assistant to Director / Founders Office to join our dynamic team and embark on a rewarding career journey Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.
Posted 3 weeks ago
8.0 - 13.0 years
4 - 8 Lacs
Ghaziabad
Work from Office
Role & responsibilities Maintaining comprehensive and accurate corporate records, documents and reports Providing assistance, such as writing and editing emails, drafting memos and preparing communications Organizing meetings, including scheduling, sending reminders and organizing catering when necessary Answering incoming phone calls in a polite and professional manner and accurately taking messages Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters Coordinating travel arrangements (both domestic and international) and create trip itineraries Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects Act as the point of contact among executives, employees, clients and other external partners Experience as a virtual assistant if required Helping prepare for meetings Accurately recording minutes of meeting Opening, sorting and distributing incoming faxes, e mails, and other correspondence Reading and analyzing incoming memos, submissions and distributing them as needed Preferred candidate profile Female - Married & Settled Excellent Communication Skills Nearby Location
Posted 3 weeks ago
3.0 - 8.0 years
3 - 5 Lacs
Hyderabad
Work from Office
Mendu Enterprise Private Ltd. Executive Assistant to MD - Job Profile: The Executive Assistant to the Managing Director (MD) provides high-level administrative and strategic support to the MD, ensuring effective time management, coordination of activities, and smooth communication within the organization. The role requires handling sensitive information, managing complex schedules, and assisting with both operational and strategic tasks. Roles and Responsibilities: Prioritize and manage the MDs calendar, scheduling meetings and appointments. Act as the main point of contact between the MD and stakeholders, handling correspondence. Organize meetings, prepare agendas, take minutes, and follow up on action items. Prepare, edit, and proofread reports, presentations, and documents for the MD. Assist with tracking projects, ensuring deadlines are met and tasks are completed. Arrange travel, accommodations, and logistics for the MDs business trips and events. Assist in preparing presentations and conduct research to support decision-making. Maintain confidentiality and ensure professionalism in all aspects of the role. Skills, Qualifications & Requirements: Technical Skills: Office Software Proficiency: Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace for document creation, scheduling, and communication. Project & Calendar Management Tools: Experience with project management software (Asana, Trello) and calendar tools (Google Calendar, Outlook) for task and schedule coordination. Communication & Virtual Tools: Proficiency in virtual meeting platforms (Zoom, Microsoft Teams) and document management systems (Google Drive, SharePoint) for seamless communication and collaboration. Domain & Experience: Candidate should have 3-5 years of experience supporting senior executives, preferably in a fast-paced corporate environment. Certifications: Administrative certifications (e.g., Certified Administrative Professional - CAP) may be a plus. Education: Bachelor's/Masters degree in Information Systems, Computer Science, Business Administration, or an equivalent field from a top-tier college. Communication & Soft Skills: Excellent communication skills, both verbal and written . Ability to collaborate effectively with different departments and stakeholders. Strong organizational and time management skills to handle multiple priorities. Location: Hyderabad How to Apply: If you are looking to work in a dynamic environment and make an impact with your industry and leadership skills, please submit your resume to careers@mendugroup.in Please mention EA to the MD " in the subject line. For clarifications call us at +917995642221/+918341005383. About MENDU: Mendu Enterprises specializes in OFC Project executions and Operations since 2000. Our core business areas include GIS Mapping Services, Enterprise Data Solutions & Essential Supplies, OFC Turnkey Project, Telecom OSP Project, OFC Network O&M, and Last Mile Customer Link Delivery. We are keen to bring aboard a skilled professional to lead our Commercial Operations team. Visit https://mendugroup.in/ to know more about us Interview stages and steps: Stage 1: Initial screening based on submitted applications and response to candidates. - within 2 days by HR Stage 2: Fitment conversation (Virtual or in-person) with the HR Stage 3: Management discussion (Virtual or in-person Stage 4: Final Discussion with CEO/Director (Virtual or in-person) Offer negotiation by HR (Virtual or in-person) Offer release Offer acceptance by candidate Welcome and on-boarding process for successful candidates.. Page 1 of 3
Posted 3 weeks ago
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