461 Fixing Appointments Jobs - Page 11

Role & responsibilities : Tracker Update: This involves keeping a record of all requests received from the ASM and ensuring that this information is accurately maintained and up-to-date. This helps in tracking the progress of various tasks and requests within the team or department. 2. Topic Repetition Check: This task involves monitoring the topics discussed in meetings to avoid repetition, ensuring that each meeting covers diverse and engaging subjects. This helps in maintaining the interest and engagement of participants and avoids monotony in discussions. 3. KOL Identification: Identifying Key Opinion Leaders (KOLs) and determining their tiering status is crucial for effective engagement and collaboration. Different tiers of KOLs may require different levels of attention and resources, so accurately identifying and tiering them helps in prioritizing efforts effectively. 4. Agenda & FMV Preparation: This involves preparing the agenda for upcoming meetings and calculating Fair Market Value (FMV) for various activities or services provided. Sharing these with the ASM for review ensures alignment with objectives and compliance with regulations. Preferred candidate profile

Min of 1 year of relevant experience to support senior management through calendar management, travel coordination, and efficient communication handling. Location: Medhipatnam (Hybrid Mode) Timings - US Shift Required Candidate profile Minimum 1 year of experience in a similar role. Strong organizational and multitasking skills. Excellent verbal and written communication. Proficient in MS Office (Word, Excel, Outlook, PowerPoint).

Act as the primary liaison between the MD and internal/external stakeholders to ensure clear communication and alignment with the MD's objectives Calendar Management Minutes of Meetings MIS Preparation Data Management Office Coordination Required Candidate profile Preferred experience in data management, document creation, and file organization using MS Excel/Google Sheets, MS Word/Google Docs, and Google Drive. Good communication skills. Interpersonal skills.

Executive Assistant Exp- 5+ Years Loc- Gurgaon Skills- Office Administration, Travel Mgt, Hotel Booking, Calender Mgt, Interview Scheduling, Traveling etc CTC upto 10L Immediate joiners Required Candidate profile Call Vikas 8527840989 Email vikasimaginators@gmail.com

We are looking for a smart, presentable, and proactive Executive Assistant / Front Office Manager to manage front desk operations and provide executive-level support. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently. Role & responsibilities Manage front office operations and maintain a professional environment Handle calls, emails, and visitor management Maintain appointment schedules and calendar management for senior executives Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 25 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentable

Role & responsibilities PreAn Executive Assistant (EA) to a Chairman is a highly demanding and crucial role, requiring a sophisticated blend of administrative, interpersonal, and strategic skills. Here are the key skills required: I. Core Administrative & Organizational Skills: Exceptional Organizational Skills: This is paramount. The EA must be able to manage multiple tasks, priorities, and projects simultaneously, ensuring nothing falls through the cracks. This includes physical and digital filing systems. Calendar Management: Expertly managing a complex and often rapidly changing calendar, including scheduling, rescheduling, prioritizing meetings, and organizing personal events. Travel Management: Arranging comprehensive domestic and international travel, including flights, accommodation, transport, visas, and detailed itineraries. Communication Management: Handling incoming correspondence, drafting professional emails, letters, and other documents on behalf of the Chairman, and acting as a professional gatekeeper for calls and queries. Document Preparation: Proficiently preparing reports, presentations, board packs, briefing notes, and other essential documents, often requiring research and data analysis. Meeting Coordination: Planning and orchestrating meetings, including preparing agendas, coordinating logistics, taking accurate minutes, and ensuring follow-up on action items. Expense Management: Compiling and submitting expense reports, managing budgets, and performing light bookkeeping tasks. Office Management: Overseeing general office operations, including ordering supplies, managing equipment, and ensuring an efficient work environment. II. Interpersonal & Soft Skills: Confidentiality and Discretion: Handling highly sensitive and confidential business and personal information with the utmost integrity and professionalism. This is non-negotiable. Exceptional Communication (Verbal and Written): Clear, concise, and professional communication is vital. The EA acts as a primary point of contact and liaison, requiring strong verbal skills for interactions and impeccable written skills for all correspondence. Proactivity and Anticipation: The ability to anticipate the Chairman's needs, often before they are even articulated. This includes preparing for meetings, foreseeing potential issues, and taking initiative to offer solutions. Problem-Solving: Thinking on their feet and coming up with quick, effective solutions to unexpected issues or challenges. Adaptability and Flexibility: The role is dynamic and unpredictable. An EA must be able to handle sudden changes, new challenges, and often work flexible hours. Attention to Detail: Meticulous attention to detail is critical to ensure accuracy in all tasks, from scheduling to document preparation. Emotional Intelligence: Understanding and managing one's own emotions, and perceiving and influencing the emotions of others. This is crucial for navigating complex relationships and managing high-pressure situations. Professionalism: Maintaining a highly professional demeanor, appearance, and attitude at all times. Interpersonal Skills: Building strong relationships with internal and external stakeholders, fostering a positive and collaborative environment. Judgment and Decision-Making: Making appropriate, informed decisions regarding priorities and available time, often with limited guidance. Strategic Thinking: While primarily an administrative role, a top-tier EA often contributes to strategic planning by anticipating needs and providing relevant information. III. Technical Skills: Advanced Computer Proficiency: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Calendar and Scheduling Software: Proficiency with tools like Google Calendar, Outlook Calendar, etc. Project Management Tools: Familiarity with project management software (e.g., Asana, Trello) can be beneficial for tracking initiatives. Communication Platforms: Comfort with video conferencing tools (Zoom, Microsoft Teams) and internal communication platforms (Slack). CRM Software (Optional but beneficial): Depending on the industry, knowledge of CRM systems can be an asset. Data Entry and Report Generation: The ability to accurately input data and generate meaningful reports.

Key Responsibilities: Manage and maintain schedules, appointments, and travel arrangements. Screen and respond to phone calls, emails, and other communications. • Organize meetings, take minutes, and ensure timely follow-ups. Handle confidential information with discretion and integrity. Coordinate logistics for travel, events, and personal errands. Prepare reports, presentations, and correspondence. Maintain filing systems, contact databases, and office supplies. Liaise with internal staff and external stakeholders on behalf of the executive. Perform ad hoc tasks and projects as assigned. Qualifications & Experience: Proven experience as a Personal Assistant, Executive Assistant, or similar role. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Strong organizational and time-management skills. Discretion and confidentiality. Ability to multitask and work under pressure. Bachelors degree preferred (not mandatory depending on experience) Key Skills: Flexible and adaptable. Tech-savvy with knowledge of productivity tools and apps. Punctual and dependable. Positive attitude and professional demeanour

Role & responsibilities SECRETARIAL AND ADMINISTRATIVE SERVICES Manage and maintain CCE diaries and email accounts, ensuring timely responses Filters emails, highlight urgent correspondence, and print attachments as necessary. Receive and respond to emails promptly, maintaining professionalism and confidentially Take dictation and transcribe documents accurately and efficiently. Handle any other confidential assignments delegated by CCE with discretion and attention to detail. SCHEDULING MEETINGS Manage the active calendar of appointments, scheduling meetings and ensuring all necessary documents are prepared beforehand. Plan and organise meetings and conferences, including venue arrangements and logistics. Prepare meetings agendas, attend meetings, and record minutes, capturing action points effectively. Prepare letters and documents as instructed by superiors, maintaining clarity and precision in communication. Communicate with internal and external stakeholders to coordinate meeting logistics and arrangements. Streamlined coordination and communication across departments will enhance operational efficiency and reduce the risk of technical issues. ATTENDING NEW PROJECTS EXISTING PROJECTS EXPANDING WORKS. Maintain accurate records of both paper and electronic correspondence regularly, ensuring confidentaility and accessibility. Perform effective office management tasks such as filling correspondence, and maintenance of all files, ensuring systematic organisation and easy retrieval of document. Preferred candidate profile Minimum 2 years of experience as a Personal Assistant preferably in Technical Field

Roles & Responsibilities Calendar Management. Travel Management. Liaison & Scheduling Daily blocking of meetings with the DRs globally. Working in SAP for creation of PR & doing SRN. Arranging Team Lunch/ Dinner. Claiming expense in Concur. Vendor Management. Working in GAM & assisting Auditors with their requirements. Taking care of logistics & admin related work. Drafting letters independently. Taking care of the Team & their requirements. Maintaining confidentiality. Approval support - coordinating online support & assisting VP for approvals in SAP also maintaining records. Daily scheduling. Handling vast dynamics of VP calendar and making changes. Preparing pending meeting list and updating the CEO & the CXO’s calendar and ensuring the smooth function of day-to-day activities & meeting up the deadlines. Secretarial Duties: Answering calls, taking messages and handling correspondence maintaining diaries and arranging appointment typing, preparing and collating reports filing organizing and servicing meetings (producing agendas and taking minutes) managing databases prioritizing workloads implementing new procedures and administrative systems liaising with relevant organizations and clients coordinating mailshots and similar publicity tasks logging or processing bills or expenses Independent Drafting Calendaring Handling calls on behalf of the VP. Letter drafting Sending invites to external parties Vendor management Festive Emailer / Gifting. Surfing Internet LinkedIn approach Daily Scheduling & Calendar Management Support- Adequate support provided to ensure smooth functioning of his day. Ensure effective functioning of the VP through calendaring, scheduling meetings and teleconferences. Assist with the Agenda, reservation of venue, and pre-administer all aspects relating to the meetings. Meeting management: Attend meetings and prepare agenda, schedule of the meetings and MOMs. Ensure rigorous follow-ups to close all pointers of the meetings. Follow up & Data Completion: Completed projects by assigning work to clerical staff; followed up rigorously on results. Provided historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Secured information by completing data base backups. Conserved VP’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Provide resolution and respond to queries in a specific TAT. General Business Skills The ability to lead and motivate, able to think creatively and strategically to overcome obstacles and ensure harmonious relations. Strong analytic skills and judgment driven decision-making skills. Excellent written, verbal and interpersonal communications skills

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel Speak Telugu kindly mail your Resume to adducoindia@gmail.com Required Candidate profile Female Candidate Any Graduate Location: Alwarpet, Valasaravakkam, Jafferkhanpet Good Communication- Oral and Written Good in Ms Office Gokuladevi 8668041213 kindly reach us at adducoindia@gmail.com

Responsibilities: * Coordinate meetings & events * Draft letters & emails * Manage calendar & appointments * Provide administrative support * Follow up on tasks

We are hiring for Executive Assistant in Bahadurgarh Key Responsibilities: Manage the Directors calendar, meetings, and travel logistics Coordinate internal meetings, vendor calls, and factory visits Handle end-to-end travel bookings and prepare detailed itineraries Screen emails/calls, draft responses, and manage follow-ups Liaise with internal teams, clients, and vendors professionally Prepare presentations, reports, and meeting documents Record meeting minutes and track action items Support project coordination and maintain confidential records Assist with personal appointments or tasks as needed Prior experience suppor ng a CXO, MD, Promoter, or startup founder preferred Excellent verbal and wri en communica on in English and Hindi Proficient with MS Office (PowerPoint, Excel, Word) and modern tools (Google Workspace, Zoom, WhatsApp Web, Calendar tools) Strong sense of responsibility, loyalty Highly organized, proactive, and able to work independently Calm under pressure, respectful, and polished in behavior Comfortable working in a fast-paced, founder-led organization Residing in or near Bahadurgarh or willing to relocate/commute

Lead Generation Specialist: Identify and qualify potential leads through research and outreach. Build relationships, manage databases, and support sales teams. Strong communication, analytical skills, and experience in prospecting required.

Responsibilities: * Provide administrative support to senior leadership team * Manage executive calendar & schedule appointments * Coordinate travel arrangements & itineraries * Draft letters & MOMs with accuracy & efficiency Health insurance Provident fund

EA to MD, male/female, 5-10yrs exp, Excellent English communication - verbal & written, good computer skills, Graduate/MBA/PG, Salary ; 7-8lpa, Role; Must have good exposure of managing Office of Director & sr. management, good personality

Job Description | Personal Assistant | To Director HASETRI Job Title: Personal Assistant Role Summary : As a personal assistant (PA) he/she will work closely with Director HASETRI to provide administrative support, usually on a one-to-one basis. He/She will help Director HASETRI to make the best use of his time by dealing with secretarial and administrative overall tasks. Personal Assistant Responsibilities: Supports Director HASETRI directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, accommodation, delivering presentations, answering calls, etc. Conserves Director HASETRIs time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information Prepares meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings. Keeps, prepares, and distributes minutes of meetings Coordinates in organizing events and conferences Maintaining databases and filing systems Collating and filing Director HASETRI business expenses and travel expenses Provides overall administrative support. Manages incoming email, faxes and post, often corresponding on behalf Personal Assistant Skills List: Proven ability to manage a flexible schedule Exemplary planning and time management skills Outstanding verbal and written communications skills Ability to interact with high profile clients and executives excellent interpersonal skills the ability to work on your own initiative honesty and reliability discretion and an understanding of confidentiality issues. Education, Experience, and Licensing Requirements: Bachelors degree preferred Prior experience in a personal assistant or executive secretary will be added advantage to the profile Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint) Customer service skills Ability to multitask and prioritize workloads Preferably MALE Candidates

We, the hiring partner for Amit Hospitality are seeking a proactive & organized Executive Assistant to support senior leadership by managing calendars, coordinating meetings, handling confidential communication & ensuring smooth executive operations.

Executive Assistant’s responsibilities include managing calendars, making arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Pleasant personality Good command on English filing and documentation Calendar Management Coordination, follow ups Organise and manage events *Female only 2- 5years as EA to Director/CEO/MD Location- Near Science City,Topsia

Calendar & Meeting Management Screen and prioritize emails, calls, and other communications Travel & Logistics Project, Task Management & Reports Administrative & Office Support Required Candidate profile Interact with cooperate clients like IAS officer etc .., Excellent Communication Skills Female candidate Kindly reach us @ Hema - 7305057834 adducoindia@gmail.com

Job Description: We are seeking a highly experienced and proactive Executive Assistant to the Chairman to manage day-to-day administrative, scheduling, and communication responsibilities. The ideal candidate must have strong interpersonal skills, exceptional organizational abilities, and a deep sense of confidentiality and discretion. Key Responsibilities: Calendar & Schedule Management: Maintain and manage the Chairman's daily calendar and appointments. Coordinate and prioritize meetings, travel, and events in India and abroad. Meeting Coordination & Documentation: Organize board and team meetings, cultural program briefings, and strategic sessions. Prepare Agendas and detailed Minutes of Meetings (MoM). Administrative & Communication Support: Draft and manage formal correspondence in Hindi and English. Handle confidential documents with high integrity. Coordinate communication between Chairman and internal/external stakeholders. Liaison & Coordination: Serve as a point of contact for senior management, trustees, academic leaders, and cultural guests. Coordinate with vendors (e.g., Flex agencies), event organizers, and institutional staff. Project/Program Assistance: Assist in planning and execution of philosophy, culture, and history-related events and programs. Prepare briefs, notes, and documentation for institutional initiatives. Key Skills & Qualifications: Prior experience supporting C-suite/Chairman/Trust level professionals. Strong skills in MS Office (Word, Excel, Outlook), Google Calendar, Zoom/Teams. Ability to write formal communication in English and Hindi. Excellent organizational, time management, and interpersonal skills. High emotional intelligence and tact in dealing with dignitaries. Kindly share your resume on sv12@svmanagement.com

Job Description: Manage scheduling for company executive(s) Draft, review and send communications on behalf of company executive(s) Answer and respond to phone calls, communicate messages and information to the executive. Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Prepare various reports and presentation for the management. Prioritize emails and respond when necessary. Coordinate travel arrangements Maintain various records and documents for company executive. Skills: Excellent communication skills (Verbal as well as written). Well-versed with MS-office (Excel, Word, PPT etc). Should be presentable,pro-active and go-getter. Role & responsibilities Thanks & Best Regards Manisha Rajput Deputy Manager- HR E-Mail:- manisha@smartworlddevelopers.com

Responsibilities: * Provide administrative support * Maintain confidentiality at all times * Schedule meetings & manage calendars * Coordinate travel arrangements * Manage correspondence & communications

Exp :Min 1+yrs Location: Medhipatnam(Hybrid Mode) Experience on Calendar management, travel arrangements Managing diaries and organising meetings and appointments, often controlling access to the manager/executive. Looking for Immediate Joiners

Manage the CEO, CFO & MD schedule, including appointments, meetings, and travel arrangements Coordinate and prepare materials for meetings, presentations, and events Handle confidential matters, including correspondence and phone calls Prepare MOM