461 Fixing Appointments Jobs - Page 8

MBA with good communication skill & can handle Calendar Management ,Travel Arrangements ,Draft and send email , Meeting Coordination, tasks given to team ,manage the CRM ,Collate and compile MIS report, Administrative Support ,Liaison work etc. Required Candidate profile MBA having pleasant personality & analytical skills & Excellent communication skills,Well familiar with International Ticketing MS office and mails,Punctual and proactive, MIS ,Liaison work etc.

Position: Executive Assistant Location: Kolkata Roles and Responsibilities: Manage and coordinate the executives calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize reports, presentations, and internal/external communications. Act as a liaison between the executive and internal teams, clients, or external stakeholders. Maintain confidentiality of highly sensitive information and handle documentation with discretion. Track key project deadlines, deliverables, and follow up on action items to ensure timely completion. Organize and coordinate meetings, including preparation of agendas, minutes, and follow-up actions. Handle email and phone correspondence on behalf of the executive, filtering and prioritizing as needed. Support with day-to-day administrative tasks, expense management, and document filing.

A forward-lookingEa xecutiveofExecutive Assistant - Director Corporate Relations MIT-WPU is seeking a highly organized and proactive Sr. Executive/Executive Assistant to provide comprehensive support to our Head of Department (HOD) in Pune. This is a one-on-one working relationship where you will serve as the primary point of contact for internal and external stakeholders, managing a wide variety of administrative and strategic tasks. Responsibilities: Manage an extremely active calendar of appointments for the HOD, ensuring their schedule is followed and respected. Complete strategic reports and prepare confidential correspondence. Arrange complex travel plans, itineraries, and agendas. Compile documents for special projects. Communicate directly on behalf of the HOD regarding programmatic initiatives. Research, prioritize, and follow up on incoming issues and concerns addressed to the HOD, including those of a sensitive or confidential nature, determining the appropriate course of action. Provide a bridge for smooth communication between the HOD's office and internal departments, demonstrating leadership to maintain credibility and trust with senior management. Work closely with the HOD to keep them informed of upcoming commitments and responsibilities. Provide leadership to build crucial relationships and manage special projects for the HOD, some of which may have organizational impact. Complete critical deliverables with a hands-on approach, including drafting acknowledgment letters and personal correspondence, to facilitate the HOD's leadership. Prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion, often under deadline pressure. Participate as an adjunct member of the Executive Team, assisting in scheduling and attending meetings. Assist in coordinating the agenda of senior management team meetings and all staff meetings. Facilitate cross-divisional coordination of travel and outreach plans. Skills and Abilities: Strong organizational skills with excellent attention to detail, capable of seamlessly performing and prioritizing multiple tasks. Very strong interpersonal skills to build relationships with staff, management, and external partners. Excellent written and verbal communication skills. Demonstrated proactive approach to problem-solving with strong decision-making capabilities. Emotional maturity. Highly resourceful team player, also extremely effective independently. Proven ability to handle confidential information with discretion and adapt to various competing demands, demonstrating the highest level of customer/client service. Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. Forward-looking thinker who actively seeks opportunities and proposes solutions. Education and Experience: 5-10 years of experience. Experience and interest in internal and external communications and partnership development. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and Social Media web platforms.

Handle end-to-end functions of office management to ensure smooth day-to-day functioning. Managing vendors and keeping track on cycle of all maintenance. Travel Management & Hotel Bookings . Executing and coordinating office operations Reporting to management and executing instructions. Keeping track on monthly expenditure of travel and other administrative expenses. Keeping track of expenses done through companys credit card and submit to accounts team with the supporting. Responsible for any changes in travel policy, travel requisition form etc. Maintain strong professional relationship with vendors and keep price data in order to get the best pricing on supplies and services. Maintaining records of all the admin related bills e.g., courier, telephone, stationery. Maintaining the database of hotels, travel agents, couriers etc. Making arrangements for Internal and External Events. Maintenance of Office Equipment, Interior, and Infrastructures and also taking care of repairs. Organizing meetings, including scheduling, sending reminders and organizing catering when necessary. Managing the Directors day-to-day calendar, including making appointments and prioritizing the most sensitive matters. Doing travel arrangements (both domestic and international) and create trip itineraries. Answering Reception incoming phone calls in a polite and professional manner and accurately taking messages.

Roles and Responsibilities Manage the executive calendar of the MD. Schedule and coordinate meetings, appointments, and travel arrangements for the Leader. Handle secretarial activities such as letter drafting, email writing, and phone calls, MOM and any other important meetings for the organization. Excellent in Presentation, Excel, Numbers and PPT skills in order to contribute to overall advising capability to the Managing Director, Coordinate logistics for events and conferences; manage schedules and itineraries. Conduct Market Research, Competitor benchmarking and schedule meetings with top heads at the client site. Desired Candidate Profile 8-15 years of experience as an Executive Assistant or similar role. (Mandatory) Excellent communication skills with ability to negotiate effectively. Well Traveled and Well read person who maintains an Active Lifestyle and is growth oriented. Strong organizational skills with attention to detail and discretion when handling confidential information.

Key Responsibilities: Manage CEOs schedule and appointments. Executive & Administrative Support Communication & Liaison Meeting & Event Coordination Travel & Logistic. Proficiency in MS Office/Google Workspace. manage multiple tasks efficiently.

Good knowledge of Excel Excellent communication skill Director time management Analytical mind, Disciplined, long term Keen to learn and hunger knowledge Responsible female candidate only Immediate joiner or near by candidate Required Candidate profile Graduate in any stream Long term players will do well on this position Responsible female candidate Excellent communication skills Married female preferred

Manage calendar, emails, meetings, travel, CRM, and tasks for MD. Ensure timely coordination, communication, and confidentiality in all executive support functions. Location: LOWER PAREL Required Candidate profile 8+ yrs as EA to top execs. Proactive, discreet, tech-savvy, excellent in communication & multitasking. Prefer background with PE, Consulting, or Founders/Chairpersons.

We are seeking an Executive Secretary/ Assistant for the young and dynamic promoter Director with Strong communication, presentation, and coordination skills required. Required Candidate profile Preferably with 10+ years of experience. Strong communication, presentation, and coordination skills with atakeholder required.

Hi All, We are hiring Personal Assistant to founder in a Manufacturing Company Position: Personal Assistant to Founder Experience: 3+ Years Gender: Male Languages Required: English, Kannada Roles & Responsibilities: Managing Minutes of Meetings (MoM) Calendar handling and scheduling Hotel and travel coordination Email monitoring, drafting, and correspondence Setting reminders and follow-ups Coordination and administrative support Work Schedule: 6 days working, Monday to saturday,Sunday: Weekly off (Availability preferred in case of urgency Interested candidates can share resume to sindhura@delighthr.com Subject Line : applying for PA to Founder Total Experience : current location : Current CTC : expected CTC : Notice Period :

EA to the CEO will manage administrative, operational, and hospitality activities Role demands strong organizational skills and attention to detail Will handle travel arrangements, scheduling, correspondence, and tasks while supporting the CEO

We are seeking a highly organized and proactive Executive Assistant to support our senior leadership. The ideal candidate will act as a trusted partner, managing administrative tasks, coordinating schedules, and ensuring smooth day-to-day operations. Key Responsibilities: Manage and coordinate the calendar, meetings, and appointments of senior executives. Prepare and organize reports, presentations, and documents for internal and external meetings. Handle email correspondence, prioritize tasks, and respond on behalf of the executive as required. Maintain confidentiality and handle sensitive information with discretion. Act as a liaison between the executive and internal teams or external stakeholders. Assist in planning and executing events, team meetings, and travel arrangements. Monitor and track key projects, deadlines, and deliverables. Perform ad-hoc administrative duties to support the leadership. Qualifications: Bachelors degree in Business Administration, Management, or a related field. Proven experience as an Executive Assistant, preferably in the interior or architecture industry. Exceptional organizational and time management skills. Strong communication and interpersonal abilities. Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant tools. Ability to multitask and work under pressure in a fast-paced environment. Deep understanding of products, materials, and trends in interiors, architecture, and plywood.

Role & responsibilities Provide comprehensive administrative support for legal documentation and secretarial activities. Manage executive calendars, coordinate meetings, appointments, and travel arrangements (domestic and international). Handle correspondence, draft letters, and manage process-oriented tasks efficiently. Ensure seamless coordination between executives, teams, and external stakeholders through effective communication. Oversee day-to-day operational activities to ensure smooth and efficient office operations. Assist with personal appointment bookings for executives as required. Follow up on all office tasks to ensure deadlines and objectives are met. Use strong negotiation skills to manage relationships and handle confidential agreements and information discreetly. Preferred candidate profile 1-3 years of experience as an Executive Assistant or in a similar role. Expertise in Executive Assistance (EA), Personal Assistance (PA), Secretarial Activities, Travel Arrangements, and Scheduling Appointments. Strong negotiation skills with the ability to manage sensitive and confidential information discreetly. Excellent organizational and time management skills, with strong attention to detail. Proficient in using Microsoft Office Suite and Google Workspace. Good communication skills, both written and verbal. Ability to handle extensive travel and work independently. Role Description: The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and management of their schedules and tasks. This role requires a proactive individual with excellent organizational and negotiation skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be comfortable handling personal appointment bookings, following up on all office tasks to ensure timely completion, and should have strong knowledge of Google Workspace.

JOB DESCRIPTION: An Executive Assistant (EA) plays a vital role in both professional and household settings, often handling a combination of administrative, organizational, and personal tasks to support their employer's professional and personal life. The job role of an EA can vary widely depending on the specific needs of the employer, but here's an overview of common responsibilities in both areas: Professional Role: Calendar Management: Scheduling meetings, appointments, and travel arrangements. Managing the employer's calendar to avoid conflicts and ensure efficient time management. Communication: Handling phone calls, emails, and correspondence on behalf of the employer. Drafting, proofreading, and sending out communications as needed. Meeting Preparation: Organizing and preparing materials for meetings (e.g., agendas, presentations). Taking minutes during meetings and following up on action items. Travel Arrangements: Booking flights, hotels, transportation, and handling visas or travel documents. Preparing travel itineraries and ensuring all logistics are in place. Document Management: Organizing and maintaining files, both digital and physical. Handling confidential documents with discretion. Project Management: Assisting with or managing specific projects, ensuring deadlines are met. Coordinating with other staff members or external partners. Financial Management: Managing expenses, preparing budgets, and handling invoicing. Tracking receipts, processing reimbursements, and ensuring all financial documents are in order. Personal Errands: Running personal errands for the employer, such as shopping, picking up dry cleaning, or managing personal appointments. Household Tasks: Household Management: Overseeing the day-to-day operations of the household, including managing household staff (if applicable). Ensuring the home is well-stocked with groceries and supplies. Scheduling Home Maintenance: Arranging for and overseeing repairs, maintenance, and services in the home. Coordinating with service providers, such as cleaners, gardeners, or contractors. Event Planning: Organizing personal events or social gatherings, including invitations, catering, and entertainment. Handling logistics for both small and large events. Family Support: Managing family schedules, including school pick-ups, extracurricular activities, and appointments. Assisting with tasks related to children, such as arranging for childcare or helping with school projects. Financial Management: Paying household bills, managing household budgets, and keeping track of expenses. Handling financial matters related to the household, such as insurance and taxes. Personal Shopping: Shopping for clothing, gifts, groceries, or other personal items as needed. Handling returns, exchanges, or special requests. Travel Planning for Family: Planning and organizing family vacations, including bookings, itineraries, and packing. Ensuring all travel arrangements align with the family's needs and preferences. Health and Wellness: Coordinating healthcare appointments, managing prescriptions, and ensuring the family wellness needs are met. Arranging for fitness trainers, nutritionists, or other wellness services. Skills Required: Organization and Time Management: Ability to juggle multiple tasks and prioritize effectively. Communication: Strong written and verbal communication skills. Discretion and Confidentiality: Handling sensitive information with care. Problem-Solving: Ability to think on your feet and handle unexpected issues. Attention to Detail: Ensuring accuracy in all tasks, from scheduling to financial management. Flexibility: Willingness to adapt to changing schedules and needs. Tech Savvy: Proficiency with office software, online tools, and possibly home automation systems. 2+ years as an Executive Assistant, Personal Assistant, or similar role Experience working with founders, CXOs, or in fast-paced start-ups Ability to multitask, stay calm under pressure, and solve problems independently

Founder Enablement,,Adaptability:,Structured Thinking, excellent english comm, • Emotional Intelligence: High EQ to navigate interpersonal dynamics, resolve conflicts, and influence stakeholders. ONLY MBA WITH 3 YRS INTO SECREATRY EXP IS MUST

Greeting From Pipara & Co LLP.. Job Overview: We are seeking a highly organized and proactive Personal Assistant to support Directors with day-to-day administrative tasks and time management. The PA will handle a variety of responsibilities to help ensure the executives time is managed efficiently and priorities are handled effectively. Job Title: Personal Assistant Required Experience: 2 to 5 years Qualification: Any Graduation Salary: No fix bar for perfect candidate Job Location: Law Garden, Ahmedabad Roles and Responsibilities Manage daily calendars, schedule appointments, and coordinate meetings for executives. Arrange travel arrangements, including booking flights, hotels, and transportation as needed. Coordinate logistics for events, conferences, and presentations by handling tasks such as venue selection, catering orders, and audiovisual equipment rentals. Provide administrative support to senior management by preparing documents, reports, and other materials as required. Handle incoming calls and emails on behalf of executives while maintaining confidentiality. Interested candidate share their update resume or can contact: HR Divya Rawat Ph.: 6353729279 Email: hr@pipara.com

Managing executive schedules,travel arrangements,handling administrative tasks,set up meetings

Role & responsibilities 1.Manage Minutes of the meetings 2. Secretarial support to the head of the institute. 3. Inter departmental coordination. 4. Administration of the head of the institutes office. Preferred candidate profile 1. Candidates who has worked as personal secretaries/ office administrative are preferred. 2. Candidates with good communication skills and typing skills are preferred.

1) Lead generation through existing and new networks. 2) Achieving revenue targets through sales and business development activities. 3) Development and execution of proposals for new business opportunities. 4) Identifying prospects and meeting new clients through campaigns. 5) Calling the clients and fixing appointments for demonstration/presentation. 6) Meeting the school clients and consulting them to implement our Ed-Tech solution. 7) Following up with the clients to ensure they are getting error-free service. 8) Assisting clients in case they have any problems related to product services and retaining them. 9) Maintaining the clients database to ensure quality process flow from calling the lead till closing the deal.

1) Lead generation through existing and new networks. 2) Achieving revenue targets through sales and business development activities. 3) Development and execution of proposals for new business opportunities. 4) Identifying prospects and meeting new clients through campaigns. 5) Calling the clients and fixing appointments for demonstration/presentation. 7) Following up with the clients to ensure they are getting error-free service. 8) Assisting clients in case they have any problems related to product services and retaining them. 9) Maintaining the clients database to ensure quality process flow from calling the lead till closing the deal.

*Only female candidates* *Night shift - US business hours* Night Shift - Appointment Setter - Female Candidate - Work From Home Are you a highly motivated female professional with excellent communication skills looking for a remote night shift opportunity? We're seeking dedicated individuals to join our team as Appointment Setters, working from the comfort of your home during US hours. In this role, you will: Make outbound calls daily using provided phone numbers. Skill-fully manage and track leads within our CRM software. Effectively schedule appointments over the phone. Contribute to lead generation efforts. What we're looking for: Exceptional English speaking communication skills are a must. Strong organisational abilities and attention to detail. Comfortable working night shifts to align with US time zones. Self-driven and results-oriented. In addition to a competitive base salary, this role offers exciting incentive opportunities to reward your performance! Performance-Based Incentives: Earn attractive bonuses for meeting and exceeding your appointment setting targets. Result focused: Additional bonus for new clients. Tiered Incentive Structure: Higher rewards for over-achieving targets and consistently strong performance. If you're a driven individual ready to excel in a dynamic work-from-home environment, we encourage you to apply!

Role & responsibilities Coordinate visits of senior business stakeholders Ensure organisational charts for teams are up to date Responsible for all the logistics such as travel, ground transport and Visas for the senior staff Act as a Coordinator for all activities/events as may be required from time to time, and dealing with event management teams Work as poc with CRES, Location strategy, GTIS, HR teams for various requirements Arrange conferences, meetings, and travel reservations for office personnel Compose, type, and distribute meeting notes, routine correspondence, and reports Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs Locate and attach appropriate files to incoming correspondence requiring replies Email management , as applicable Mail newsletters, communications, and other information Maintain scheduling and event calendars Coordinate conferences and meetings Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications Usage of M365 and necessary softwares to produce correspondence and documents, and maintain presentations, spreadsheets and databases Ordering and maintaining stationery and equipment supplies Priorities Coordinate work flow Update and chase delegated tasks to ensure progress to deadlines Take initiative in manager's absence Maintain procedures manual to ensure consistent performance of routines\ Compose correspondence/reports for own or manager&Communication Attend to general enquiries Arrange schedule for Directors and book all meetings Provide materials for all calls Confidentiality Perform to earn full confidence Assure discreet handling of business Knowledge and Expertise Delivery Management Commercial Management Transformational Change Management Regulatory and Risk Communication and Presentation Relationship Management

Managing Appointments and schedules of MD. Handle the entire team of Executives of the company and report to MD. HR activities monitoring. Team management.

Manage the Group CEO’s schedule, meetings, travel, and communications. Liaise with stakeholders, handle confidential info, prepare reports, and ensure smooth daily operations of the CEO’s office with strong administrative and coordination support. Required Candidate profile MBBS/BDS/BHMS/BAMS/BSc with Masters in Hospital Management. Strong communication, discretion, problem-solving, MS Office skills, and experience in calendar, travel, and stakeholder management. Perks and benefits Competitive pay, growth, and a dynamic environment

Job description Assisting MD and handling day to day secretarial activities, giving administrative support, travel management, co-ordination with departments, handling personal work, MIS reports etc. Acts as liaison to the Board of Directors and board Executive Committee; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files. Maintains Directors appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs. Conserves Directors time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls. Maintains personnel and customer confidence and protects operations by keeping information confidential. Organizing & coordinating external communication (with potential and current clients, partners and associates etc.) Coordinating, acting as interface between internal functions of the organization and the top management & following up appropriately on internal and external commitments. Required Candidate profile: Experience of 4+ years in similar profile. Excellent Coordination skills. Impeccable spoken and written professional English. Ability to multitask. Capable of independently preparing different reports. Strong computer skills and MS Office proficiency. Candidate should be sincere and responsible for all secretarial work. Experience providing support to multiple professionals and managing competing priorities. Ability to work in a high performing culture, under pressure and with time-sensitive deadlines. Working Days : 06days (Monday to Saturday)