Executive Assistant to the Dean

Executive Assistant to the Dean

Role

Positions

Experience

Location:

Qualification:

Key Responsibilities

Administrative Support:

• Provide comprehensive administrative support to the Dean, including calendar management, appointment scheduling, and travel coordination.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Organize meetings, conferences, and events, including logistics, agenda creation, and follow-up activities.
• Maintain confidential records, documents, and files with the utmost discretion.
• Handle day to day operations of the Dean’s office.

Communication & Information Management:

• Serve as the primary point of contact for internal and external communications directed to the Dean's office.
• Draft, proofread, and edit emails, memos, and announcements on behalf of the Dean.
• Facilitate effective communication between the Dean's office and various departments, faculty members, students, and external stakeholders.
• Research and compile information for reports, presentations, and briefings, ensuring accuracy and relevance.
• Support the Dean in various projects and initiatives by coordinating tasks, tracking progress, and ensuring deadlines are met.

Requirements

• Proven work experience as an Executive Assistant or similar role,

  preferably in an academic or educational setting.

• Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively
• Strong written and verbal communication skills, including editing and proofreading capabilities
• Proficiency in office productivity software (Microsoft Office Suite, Google Workspace, etc.)
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity
• Professional demeanor, excellent interpersonal skills, and the ability to work collaboratively
• Flexibility to work occasional evenings or weekends to support events or deadlines

anagha.subhash@mahindrauniversity.edu.in