Executive Assistant to Managing Director

Job Overview The Executive Assistant to the Managing Director plays a crucial role in providing high-level administrative support and ensuring the efficient operation of the executive office. This position requires a proactive and organized individual capable of handling a wide range of responsibilities, including managing schedules, coordinating meetings, handling confidential information, and facilitating communication within the organization. Key Responsibilities Calendar Management: Effectively manage the Managing Director's schedule, including scheduling and coordinating meetings, appointments, and travel arrangements. Prioritize and anticipate the MD's commitments, ensuring efficient use of time. Communication Liaison: Act as a primary point of contact for internal and external stakeholders, screening and managing communications on behalf of the Managing Director. Draft and prepare correspondence, reports, and presentations for the Managing Director. Meeting Coordination: Coordinate and organize meetings, conferences, and events, ensuring all logistical aspects are handled seamlessly. Prepare meeting agendas, attend meetings, and take accurate minutes as required. Information Management: Manage and maintain confidential information with discretion and confidentiality. Organize and update documents, files, and databases relevant to the executive office. Travel Arrangements: Arrange complex and detailed travel itineraries, including flights, accommodations, and transportation, ensuring a smooth travel experience for the Managing Director. Administrative Support: Provide general administrative support to the executive office, including document preparation, expense tracking, and other ad-hoc tasks. Handle incoming requests, prioritize issues, and follow through on tasks to ensure timely resolution. Project Assistance: Assist in special projects or initiatives, collaborating with various departments as needed. Conduct research and compile data to support decision-making processes. Qualifications And Skills Bachelor's degree in Business Administration, Management, or a related field preferred. Proven experience as an Executive Assistant or in a similar role supporting C-level executives. Excellent organizational and time-management skills. Strong written and verbal communication skills. Proficient in office productivity tools (Microsoft Office, Google Workspace). Discretion and confidentiality in handling sensitive information. Ability to multitask and prioritize effectively in a fast-paced environment. Exceptional attention to detail and problem-solving skills. Personal Attributes Professionalism and poise in representing the executive office. Proactive and forward-thinking with the ability to anticipate needs. Strong interpersonal skills and the ability to build relationships across all levels of the organization. Flexibility and adaptability to handle changing priorities. Skills: travel,office,administrative,communication,confidentiality,coordinating meetings,organization Show more Show less