Executive assistant to Chairman

Job Description

Job Title : Executive Assistant to Chairman Location : Akurdi, Pune Experience : 9 Years plus Job Description: We are seeking a highly experienced and proactive Executive Assistant to the Chairman to manage day-to-day administrative, scheduling, and communication responsibilities. The ideal candidate must have strong interpersonal skills, exceptional organizational abilities, and a deep sense of confidentiality and discretion. Key Responsibilities: Calendar & Schedule Management: Maintain and manage the Chairman’s daily calendar and appointments. Coordinate and prioritize meetings, travel, and events in India and abroad. Ensure timely reminders and adjustments based on real-time requirements. Meeting Coordination & Documentation: Organize board and team meetings, cultural program briefings, and strategic sessions. Prepare Agendas and detailed Minutes of Meetings (MoM) . Ensure timely follow-ups and task closure from meetings. Administrative & Communication Support: Draft and manage formal correspondence in Hindi and English. Coordinate communication between Chairman and internal/external stakeholders. Handle confidential documents with high integrity. Liaison & Coordination: Serve as a point of contact for senior management, trustees, academic leaders, and cultural guests. Coordinate with vendors (e.g., Flex agencies), event organizers, and institutional staff. Monitor the flow of information and ensure efficient communication loops. Project/Program Assistance: Assist in planning and execution of philosophy, culture, and history-related events and programs. Prepare briefs, notes, and documentation for institutional initiatives. Key Skills & Qualifications: Graduate/Postgraduate with minimum 8 years plus of administrative experience. Prior experience supporting C-suite/Chairman/Trust level professionals. Strong skills in MS Office (Word, Excel, Outlook), Google Calendar, Zoom/Teams. Ability to write formal communication in English and Hindi. Excellent organizational, time management, and interpersonal skills. High emotional intelligence and tact in dealing with dignitaries. Preferred Attributes: Calm and mature personality with ability to work independently. Cultural sensitivity and alignment with the institute’s ethos. Flexible for travel or extended hours when required. Show more Show less